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Remote Virtual Assistant Jobs

Virtual Assistant
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118 jobs found

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Shown 1-10 of 118
Mexico. Brazil. Jamaica. VenezuelaBolivarian Republic of. ColombiaFull-TimePodcasting, Digital MediaPosted
Virtual Assistant - Podcast Coordinator
Company:We Clone You(1-10 employees, Virtual Workforce, Consulting, Software)
  • Research and identify podcast guests and talent aligned with brand goals
  • Gather and organize contact information for outreach
  • Support outreach preparation and tracking
  • Assist with episode planning (topics, outlines, talking points)
  • Help organize content calendars and production timelines
  • Support overall podcast workflow and coordination
  • Analyze and organize podcast performance data and metrics
  • Maintain and update tracking systems (Google Sheets, internal tools)
  • Help identify trends and insights from performance data
  • Manage task lists and help prioritize daily activities
  • Schedule meetings and coordinate calendars
  • Draft and format emails for outreach and internal communication
  • Create and format presentation decks using templates (Canva / PowerPoint)
PowerPointGoogle SheetsGoogle Workspace+1 more

6 - 8 USD per hour

Apply
PhilippinesFull-TimeE-commercePosted
Operations Virtual Assistant
Company:Aventus LLC
  • Manage data entry for major retail accounts (e.g., TJ Maxx, Walmart)
  • Ensure accuracy and completeness of all operational data
  • Maintain organized and up-to-date records
  • Gather weights and dimensions from warehouse teams for TJ Maxx orders
  • Input order details into the TJ Maxx systems
  • Create and send Bills of Lading (BOLs)
  • Support end-to-end order processing for TJ Maxx
  • Assist with Walmart onboarding processes
  • Support ongoing operations for new product lines with Walmart
  • Maintain compliance with Walmart system requirements
  • Export inventory reports and data
  • Update internal tracking documents
  • Communicate inventory updates with team members
  • Maintain accurate inventory records
  • Track delivery timelines and shipments
  • Coordinate with warehouse teams
  • Support general warehouse operations workflows
  • Assist with wholesale and merchandising workflows
  • Support structured tracking and reporting systems
  • Contribute to process consistency and efficiency

5 USD per hour

Apply
PhilippinesContractConstructionPosted
Virtual Assistant - Construction Admin
Company:Hunt St
  • Email inbox management — triage, categorise, flag priorities, draft routine replies using templates
  • HubSpot CRM — update pipeline, log client interactions, generate weekly reports and dashboards
  • Meeting administration — process transcripts (Fireflies/Fathom) into action items, distribute to team, track follow-ups
  • SOP documentation — convert voice notes and screen recordings (Loom) into written standard operating procedures
  • Social media management — schedule Instagram posts, manage content calendar, respond to comments and DMs
  • Recruitment support — post job ads on SEEK, screen applications against criteria, prepare shortlist summaries
  • Research and document preparation — competitor research, tender formatting, proposal preparation, presentation support
  • Calendar management — schedule meetings, protect focus time blocks, coordinate with clients and subcontractors
  • Fuel card statements — compile and compare petrol usage across company vehicles (monthly)
  • Vehicle insurance and servicing — source quotes, prepare cost comparisons (quarterly)
  • Payroll administration — chase missing timesheets from site staff, reconcile timesheet data, liaise with external bookkeeper
  • Training and compliance reminders — track expiry dates for tickets/licences, book refresher courses, send reminders to staff
  • Data entry, filing, and digital archiving
  • Stationery and office supplies — research options, prepare orders for approval
  • General administrative support — timesheets, site-related document requests, ad hoc tasks
SharePointMicrosoft ExcelCanva

2k - 2k AUD per month

Apply
PhilippinesContractBuilding MaterialsPosted
Operations & Client Support Virtual Assistant
Company:Hunt St
  • Review overdue accounts in Xero and cross-check in Salesforce before contacting customers.
  • Make sensible decisions about account follow-up and escalate sensitive cases.
  • Keep accurate notes on actions, responses, and next steps for overdue accounts.
  • Use a friendly, professional, and respectful tone for payment follow-up, adjusting based on debt age.
  • Potentially assist with reconciling incoming payments and checking invoices in Xero via AutoEntry.
  • Send final invoices to clients and follow up to confirm receipt.
  • Follow up on warm sales leads and assist with commercial project follow-up.
  • Set up projects and opportunities correctly in Salesforce and maintain clean records.
  • Process website orders within required timeframes (before 10:00 am following day for orders received after 12:00 pm and before 9:00 am Australian time).
  • Chase up failed deliveries with freight companies and keep internal teams updated.
  • Record completed project photos and details on spreadsheets.
  • Provide PA support to company directors, including filing, document organization, and travel booking.
SalesforceGoogle Workspace

2k - 2k AUD per month

Apply
ManilaPhilippines. MexicoMexico. El salvador+2 more locationsFull-TimeHealthcarePosted
Medical Virtual Assistant
Company:Winning Assistants
  • Answer inbound phone calls from patients and respond to general inquiries.
  • Serve as the first line of support for incoming calls, ensuring calls are not missed while in-clinic staff assist patients.
  • Provide a professional, friendly, and helpful experience for patients over the phone.
  • Handle cosmetic inquiry calls and gather initial patient information when needed.
  • Verify patient insurance coverage prior to appointments.
  • Check deductibles, benefits, and patient financial responsibility accurately.
  • Clearly communicate deductibles, deposits, and expected patient payments before visits.
  • Process or assist with prior authorizations by accessing insurance portals and retrieving authorization details.
  • Create patient charts in the EasyDerm EHR system before appointments.
  • Enter and organize patient information including demographics and insurance details.
  • Ensure accuracy of all patient data to avoid billing issues.
  • Collect deposit or credit card information when required to secure appointments.
  • Coordinate with clinic staff by transferring calls or relaying important patient information.
EHR

5 - 6 USD per hour

Apply
WestlakeOhioUnited States. Nashville+10 more locationsPart-TimeHealthcarePosted
Virtual Assistant - Part Time
Company:ADF Medical Services Inc.
  • Provide administrative support to management and internal teams
  • Schedule and coordinate appointments, meetings, and calendar management
  • Handle email correspondence, data entry, and document preparation
  • Conduct research and compile reports as requested by management
  • Manage and organize digital files, records, and databases
  • Assist with patient communication and follow-up as needed
  • Coordinate with internal departments to ensure smooth daily operations
  • Handle sensitive information with strict confidentiality per HIPAA guidelines
MS OfficeGoogle Workspace
Apply
Mexico. Brazil. VenezuelaBolivarian Republic of. HondurasFull-TimeReal Estate MarketingPosted
Virtual Assistant - Real Estate Marketing & Paid Ads
Company:We Clone You(1-10 employees, Virtual Workforce, Consulting, Software)
  • Set up, manage, and optimize Google Ads and Meta (Facebook & Instagram) campaigns
  • Monitor campaign performance and continuously improve results based on data
  • Track conversions, ROI, and key performance metrics
  • Ensure campaigns are aligned with lead generation goals
  • Use Google Analytics and ad platform data to evaluate campaign success
  • Identify trends, insights, and opportunities for optimization
  • Provide performance updates and recommendations
  • Plan and execute social media posting (primarily Meta platforms)
  • Maintain consistent brand presence and engagement
  • Make outbound calls to past clients to request Google reviews
  • Communicate clearly and professionally in English
  • Follow scripts and workflows when reaching out
  • Follow structured processes and workflows
  • Work independently with minimal supervision
  • Manage tasks efficiently in a remote environment
Google Analytics

6 - 12 USD per hour

Apply
PhilippinesFull-TimeHealthcarePosted
Medical Virtual Assistant - Orthopedic | Pain Management
Company:Staffing for Doctors
  • Manage inbound and outbound patient calls professionally and efficiently
  • Schedule, confirm, and reschedule patient appointments
  • Verify insurance eligibility, benefits, and prior authorizations
  • Process referrals and coordinate specialist appointments
  • Maintain accurate patient records in EMR/EHR systems
  • Assist with patient intake, chart preparation, and documentation support
  • Handle prescription refill requests and route messages to providers
  • Support medical billing tasks such as claims follow-up, payment posting, and denial management
  • Coordinate imaging orders, lab requests, and treatment plans
  • Assist with pre-op and post-op patient instructions and follow-ups
  • Manage provider calendars and administrative tasks
  • Ensure HIPAA compliance and patient confidentiality at all times
Apply
PhilippinesFull-TimeHealthcare, DentalPosted
Dental Virtual Assistant
Company:Winning Assistants
  • Appointment scheduling and patient reminders
  • Patient records management and data organization
  • Handling patient inquiries via phone, email, and messaging platforms
  • Coordinating with healthcare professionals and internal staff
  • Compiling medical research and preparing reports
  • Document preparation (reports, presentations, spreadsheets)
  • Email and text management (sorting, prioritizing, responding, newsletters)
  • Billing support and administrative assistance
  • Provider support and patient care coordination
SalesforceSlack
Apply
PhilippinesPart-TimeHealthcarePosted
Virtual Assistant - Patient Calls & Scheduling (Audiology)
Company:Winning Assistants
  • Handle phone overflow when patient care coordinators are busy
  • Answer incoming calls using RingCentral VoIP
  • Speak clearly, calmly, and slowly to accommodate hearing-impaired patients
  • Schedule and reschedule patient appointments using CycleNet (Solen)
  • Confirm appointments and assist with patient reactivation outreach
  • Triage calls appropriately and relay messages to the front desk team
  • Maintain accurate scheduling and call records
  • Provide end-of-day reports and updates to the front desk
  • Work closely with the in-office team to ensure seamless communication
Customer service

5 - 6 USD per hour

Apply
Shown 1-10 of 118
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Frequently Asked Questions About Virtual Assistant Jobs

Start by identifying transferable skills from previous work: organization, communication, basic computer proficiency. Build a simple portfolio highlighting your services and any relevant experience (even volunteer work). Get certified in Google Workspace (free) and familiarize yourself with tools like Notion, Slack, and Trello. Apply to entry-level positions on remoote.app, which lists over 100 virtual assistant roles. Beginners typically start at $15-$25 per hour.

Virtual assistants handle a wide range of remote administrative and support tasks. Common responsibilities include email management, calendar scheduling, data entry, travel booking, customer service, social media management, and basic bookkeeping. Some VAs specialize in specific areas like real estate support, podcast production, or executive assistance. The role varies significantly based on the client's needs, making it a flexible career path with opportunities to develop expertise in multiple industries.

Virtual assistant salaries vary based on experience and specialization. Entry-level VAs typically earn $15-$25 per hour, while the median annual salary for remote virtual assistants ranges from $53,000 to $80,000. Specialized technical VAs with skills in areas like project management, bookkeeping, or marketing automation can command $50-$100 per hour. Full-time VAs working with multiple clients or premium executive clients often exceed six figures annually.

Essential skills include strong written and verbal communication, time management, and organizational abilities. Technical proficiency with Microsoft Office or Google Workspace is required for most positions. Beyond basics, valuable skills include project management, social media management, basic graphic design (Canva), CRM software (HubSpot, Salesforce), and bookkeeping (QuickBooks). Soft skills like discretion, problem-solving, and the ability to work independently are equally important for long-term success.

Yes, virtual assistance is a legitimate and growing career field. The remote work industry has expanded significantly, with companies of all sizes hiring VAs to reduce overhead costs while maintaining productivity. Many VAs work as W-2 employees with benefits, while others operate as independent contractors or run their own VA businesses. The Bureau of Labor Statistics projects continued growth in administrative support roles, and platforms like remoote.app consistently list hundreds of VA positions from established companies.

Essential VA tools include communication platforms (Slack, Zoom, Microsoft Teams), project management software (Asana, Trello, Monday.com, ClickUp), and cloud storage (Google Drive, Dropbox). For scheduling, tools like Calendly and Acuity are standard. Many VAs also use password managers (LastPass, 1Password), note-taking apps (Notion, Evernote), and time-tracking software (Toggl, Clockify). Specialized VAs may use bookkeeping software (QuickBooks, FreshBooks), social media schedulers (Buffer, Hootsuite), or design tools (Canva, Adobe Creative Suite).

Absolutely. Part-time virtual assistant work is common and ideal for those testing the career, balancing other commitments, or building a client base. Many VAs start with 10-20 hours per week before transitioning to full-time. Freelance platforms and job boards like remoote.app list part-time positions ranging from 5 to 30 hours weekly. Part-time VAs can earn $15-$25 per hour at entry level, with potential to scale income by adding clients or increasing hours as availability allows.

General virtual assistants handle broad administrative tasks like email management, scheduling, and data entry, typically earning $15-$25 per hour. Specialized VAs focus on specific skill sets or industries, commanding higher rates of $50-$100 per hour. Specializations include executive assistance, real estate transaction coordination, legal or medical administration, bookkeeping, social media management, podcast production, and e-commerce support. Specializing allows VAs to charge premium rates and work with clients who value deep expertise in their particular field.

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Why Remote Virtual Assistant Jobs Are Best Found Through Our Platform

Imagine trading the exhausting commute and rigid office cubicle for a professional life defined by freedom, flexibility, and global opportunity. In today’s digital-first economy, the demand for remote virtual assistant jobs has surged, transforming how businesses operate and how individuals build their careers. Whether you are an administrative pro or a multitasker looking for a fresh start, becoming a virtual assistant allows you to manage your own schedule while supporting entrepreneurs and companies from the comfort of your home. This guide explores how to navigate this thriving industry, develop high-income skills, and secure legitimate work in the competitive global market.

The Growing Appeal of Remote Virtual Assistant Employment

Working as a virtual assistant is no longer just a side hustle; it is a specialized career path that offers stability and growth. Modern businesses, from tech startups in Silicon Valley to boutique agencies in London, rely on remote talent to handle essential operations without the overhead costs of a physical office. By stepping into this role, you become a strategic partner in your client’s success, managing their digital footprint while you reclaim your personal time. The benefits of this career path include:

  • Unmatched Flexibility: You can often set your own hours, allowing you to balance family life, travel, or further education.
  • Global Reach: You are not limited to local employers; you can work with clients across different time zones and industries.
  • Cost Efficiency: Save money on professional attire, transit, and expensive city lunches while working from a home office.
  • Diverse Skill Development: Gain exposure to various tools, industries, and business models that keep your workday engaging.

By leveraging these advantages, professionals can design a lifestyle that prioritizes both productivity and personal well-being.

Types of Online Assistant Jobs and Specializations

The term virtual assistant is a broad umbrella covering many different niches. To stand out and command higher rates, many professionals choose to specialize in specific service areas. Understanding these categories helps you align your existing skills with market demand. Here are the most common paths:

  • General Administrative Assistant: Managing emails, scheduling appointments, data entry, and handling travel arrangements.
  • Social Media Assistant: Curating content, responding to comments, scheduling posts, and tracking engagement metrics on platforms like Instagram and LinkedIn.
  • Technical Virtual Assistant: Assisting with website maintenance, setting up email marketing funnels, and managing CRM systems like Salesforce or HubSpot.
  • Creative Virtual Assistant: Handling basic graphic design using Canva, video editing for social media, or proofreading blog content.

Choosing a niche allows you to market yourself as an expert rather than a generalist, making it easier to attract your ideal clients.

How to Find Remote Virtual Assistant Jobs for Beginners

Starting a new remote career can feel overwhelming, but a structured approach makes the transition seamless. You do not need a decade of experience to land your first client; instead, you need to demonstrate reliability and a willingness to learn. Follow these steps to kickstart your journey:

  • Identify Your Transferable Skills: Review your past work history for tasks like organization, communication, and project management.
  • Build a Basic Portfolio: Create a simple PDF or a one-page website showcasing your services, your biography, and examples of your work.
  • Choose Your North Star Platform: Start with reputable job boards or agencies to build your initial experience and gather testimonials.
  • Set Up Your Home Office: Ensure you have a reliable internet connection, a quiet workspace, and a professional-looking background for video interviews.

Once your foundation is set, consistency in your outreach is the most important factor in securing your first contract.

Best Platforms for Remote Virtual Assistant Jobs

The landscape of remote work platforms is constantly evolving. To find the highest quality virtual assistant remote jobs, it is essential to look beyond general classifieds and focus on vetted marketplaces. These platforms provide a layer of security for both the freelancer and the client. Consider these top-tier options:

  • Specialized VA Agencies: Companies like Boldly or Belay source talent for high-end clients and offer more structured employment environments.
  • Freelance Marketplaces: Upwork and Fiverr remain giants in the industry, allowing you to bid on projects and build a public reputation through reviews.
  • Remote-Specific Job Boards: Websites like We Work Remotely or FlexJobs curate legitimate work from home virtual assistant opportunities across the globe.
  • LinkedIn Networking: Using the "Open to Work" feature and optimized keywords in your profile can attract recruiters looking for remote administrative support.

Success on these platforms often depends on the quality of your profile and the persistence of your applications.

Work from Home Virtual Assistant Salary Rates and Contracts

Understanding your worth is crucial for long-term sustainability. Remote virtual assistant jobs can range from hourly contracts to monthly retainers. Generally, rates are influenced by your geographic location, your level of specialization, and the complexity of the tasks involved. Beginners might start between $15 and $25 per hour, while specialized technical assistants often command $50 to $100 per hour. When negotiating your service contracts and taxes, always ensure the scope of work is clearly defined to avoid "scope creep." It is also your responsibility to set aside a portion of your income for local taxes, as most virtual assistant roles are classified as independent contractor positions.

Essential Tools for a Successful Daily Workflow

To excel in the world of online assistant jobs, you must be proficient with the digital tools that make remote collaboration possible. Your "tech stack" is what allows you to stay organized and responsive. Mastery of these tools will increase your efficiency and make you more attractive to potential employers:

  • Communication Apps: Slack, Zoom, and Microsoft Teams for staying in touch with clients.
  • Project Management: Trello, Asana, or Monday.com for tracking tasks and deadlines.
  • Cloud Storage: Google Workspace and Dropbox for secure file sharing.
  • Security Tools: LastPass or 1Password for managing client logins safely.

By integrating these tools into your routine, you can maintain a professional standard that clients expect from top-tier remote talent.

Avoiding Scams and Ensuring Safe Employment

As the popularity of remote work grows, so does the risk of fraudulent job postings. Protecting yourself requires a cautious approach to new inquiries. A legitimate employer will never ask you to pay an "onboarding fee," buy equipment from a specific vendor with a promise of reimbursement, or provide sensitive banking information before a contract is signed. Always verify the company’s presence on LinkedIn and check reviews on Glassdoor. If a job offer sounds too good to be true—such as high pay for very little work—it is likely a scam. Trust your intuition and stick to verified platforms.

Take the First Step Toward Professional Freedom

Entering the world of remote virtual assistant jobs is an investment in your future. By developing a niche, mastering current digital tools, and maintaining a high standard of professional ethics, you can build a rewarding career that fits your lifestyle. The digital economy is waiting for your skills. Start your search today by exploring reputable job boards or refining your LinkedIn profile to reflect your virtual assistant expertise and secure your next remote opportunity.