Remote Administration Jobs

Administration

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🔥 External Workforce Assistant (Vendor Management, Procurement, Administration)

Posted about 1 hour ago

📍 Prague, Czechia

🔍 IT and Engineering Solutions

🏢 Company: D-ploy👥 51-100 IT Infrastructure Mechanical Engineering Information Technology

🔧 Requirements

2+ years of relevant experience within ideally resource management, vendor management, procurement, supply chain, administration etc.
Previous experience from corporate / multicultural environment is preferred
Knowledge of vendor’s management, purchase orders, service of work, business administration in general
General IT literacy, advanced MS Office skills
Well-developed, effective communication, collaboration and problem-solving skills, can-do attitude
Ability to work independently, be goal-directed and have strong organizational skills
Keen to adapt to change and react constructively in a high-energy and fast paced environment
Fluency in English and Czech is mandatory (spoken & written)
Candidates must declare Criminal record extract not older than three months

💡 Responsibilities

Act as a first point of contact for incoming enquiries, providing timely and effective resolutions
Assist to senior resource managers with daily ad hoc duties
Preparing business contracts & administrating change of status process (purchase orders, service of work, various other contracts, etc.)
Update and maintain HR records including general administration, filing, and archiving always ensuring confidentiality and privacy of files
Providing exceptional initial on & off-boarding experience and long-term adherence support
Responsible for communication with clients in regards workforce’s administration & record’s change management
Data entry and record management with provision of daily administration support to the team
Assist in the preparation, analysis, interpretation, and reporting of workforce metric

HR Management Administrative Management Communication Skills Microsoft Excel Organizational skills MS Office Client relationship management Data entry Data management

Posted about 1 hour ago

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🔥 Director of Research Administration (Grants & Contracts), Center for Nursing Research

Posted about 13 hours ago

📍 United States of America

💸 68200.0 - 102300.0 USD per year

🔍 Nursing Research

🏢 Company: psu_staff

🔧 Requirements

Bachelor’s degree and six years of relevant experience, or an equivalent combination of education and experience
Knowledge of Microsoft Office 365
Experience with pre-award and post-award processes
Experience with Grants.gov and Cayuse is desired
Familiarity with a broad spectrum of granting agencies, foundations, and industry sponsors is desired
Experience with SIMBA (Penn State’s System for Integrated Management, Budgeting and Accounting) and SIMS (Penn State’s Strategic Information Management System) is preferred

💡 Responsibilities

Search, identify, and communicate relevant funding opportunities
Read, interpret, and communicate sponsors’ guidelines to faculty
Work closely with faculty to assist with proposals (e.g., creating proposal subsections, including budgets and non-technical components of applications, setting up mock reviews)
Submit proposals to various federal, state, and local agencies, private companies, and foundations; secure University signature after a thorough review
Contract negotiations and ensure compliance with sponsor and university policies
Set up awards and support researchers with post-award management for gifts, grants, cooperative agreements, and contracts (e.g., conflict resolution issues, re-budgeting, processing external sponsor-required invoices, subaward management, etc.)
Close out awards, assuring all requirements have been met
Supervisory responsibilities of direct reports: hiring and onboarding, delegate tasks, follow progress and evaluate success, conflict mediation and resolution, conduct performance evaluations
Train staff in activities related to grants and contracts
Serve as liaison between senior management and direct reports
Seek out and implement best practices for office management
Document and disseminate CNR policies and procedures
Implement forward-thinking improvements to ensure the growth of the college’s research enterprise
Co-chair (with the ADR) research faculty meetings
Work with staff to set up seminars and publish a monthly newsletter

Leadership Project Management People Management Administrative Management Financial Management Communication Skills Analytical Skills Microsoft Excel Problem Solving Customer service Microsoft Office Accounting Attention to detail Organizational skills Time Management Written communication Compliance Interpersonal skills Teamwork Research Budgeting Team management

Posted about 13 hours ago

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🔥 Senior Manager, Fund Administration (Accounting)

Posted 1 day ago

📍 USA, Canada

🧭 Full-Time

💸 160000.0 - 180000.0 USD per year

🔍 Fund Administration

🏢 Company: Juniper Square

🔧 Requirements

12+ years of private equity fund accounting experience with a fund administrator working on fund-level accounting and reporting, including complex fund structures and consolidations
5+ years working in fund onboarding, fund conversions, or new fund launches
Experience managing and coaching high performing teams
Bachelor’s degree required, with a degree in Accounting, Economics, Finance, Business Administration, or related discipline
Deep understanding of complex accounting transactions, private equity investment structures, and reporting requirements for private equity funds
Solid knowledge of waterfall, performance metrics (IRRs), distributions and capital call calculations
Comfortable with ambiguity within a hyper-growth, startup environment
Passion for technology and a desire to use technology to streamline business operations and improve user experience
Strategic thinker with the ability to master both the details and the big picture
Excellent client service, verbal and written communication skills

💡 Responsibilities

Lead a team of specialists that onboard new fund administration customers to Juniper Square’s fund administration systems
Interface directly with customers to deliver an outstanding client experience throughout the onboarding process
Partner with the project team to deliver against established project plans and onboarding milestones to ensure timely execution of key deliverables
Lead strategic projects and work cross functionally on initiatives related to automation, reporting, product functionality, and new service offerings
As a subject area expert by providing comprehensive, in-depth consulting to our clients regarding onboarding complexities
Collect and review customer offering documents and data, reconciling the data received during the onboarding process and uploading the standard chart of accounts
Review waterfall calculations, capital calls and distributions in accordance with clients’ Limited Partnership Agreements
Review asset and fund-level performance metrics (IRRs, TVPI, etc.)
Reconcile customer data and review the setup of the completed customer workspace, checking for quality and accuracy of configuration settings

Leadership Project Management SQL Data Analysis People Management Cross-functional Team Leadership Business Operations Financial Management Communication Skills Customer service Mentoring Accounting Attention to detail Organizational skills Written communication Compliance Coaching Reporting Client relationship management Team management Strategic thinking Financial analysis

Posted 1 day ago

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🔥 Senior Associate, Fund Administration (Accounting)

Posted 1 day ago

📍 United States, Canada

🧭 Full-Time

💸 95000.0 - 120000.0 USD per year

🔍 Fund Administration

🏢 Company: Juniper Square

🔧 Requirements

3+ years of fund accounting or audit experience with exposure to Private Equity, Venture Capital, Private Credit and/or Real Estate funds
Bachelor’s degree in Accounting or related field required.
Investran experience preferred.
Exposure to complex fund structures, waterfall calculations, performance metrics (IRRs), distributions and capital calls calculations
Experience with annual reporting (audited financial statements)
Passion for technology and a desire to use technology to improve business operations
Experience scoping out system requirements and implementing new systems
Strategic thinker with the ability to master both the details and the big picture
Ability to handle many projects at once without losing track of the details
Comfortable with ambiguity, excellent work ethic and likes to take ownership of your work

💡 Responsibilities

Support major decisions regarding team buildout and operational policies and procedures
Define and support the implementation of fund administration workflows, applying best practices and process efficiencies
Interface directly with clients to deliver an outstanding client experience
Serve as a technical accounting expert and key advisor on significant business/accounting decisions for the team
Perform accounting, analytical, & financial reporting duties; ensure client and investor reporting is prepared and completed timely and accurately
Review waterfall calculations and capital calls and distributions in accordance with clients’ Limited Partnership Agreements
Prepare and review asset- and fund-level performance metrics (IRRs, TVPI, etc.)
Assist in preparing, compiling, and verifying external client and regulatory reporting
Prepare financial information for stockholders/investor reports
Assist with annual audits, including preparation of the initial draft of the annual audit report and related schedules and disclosures; assist with PBC list (Prepared By Client) and tax returns
Research and assist in interpreting the impact of recent accounting developments

SQL Data Analysis Excel VBA Financial Management Microsoft Excel Accounting Reporting Budgeting Financial analysis Bookkeeping

Posted 1 day ago

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🔥 Assistant Manager, Fund Administration (Communications and Enablement)

Posted 1 day ago

📍 United States, Canada

🧭 Full-Time

💸 110000.0 - 140000.0 USD/CAD per year

🏢 Company: Juniper Square

🔧 Requirements

5+ years of experience in internal communications, employee enablement, or a related field.
Proven ability to manage multiple projects and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills, with the ability to craft compelling messaging for diverse audiences.
Proficiency with communication tools and platforms (e.g., Google Workspace, Slack, Jira, or similar).
Familiarity with developing training content and managing learning platforms.

💡 Responsibilities

Develop and execute communication strategies to manage and communicate organizational changes (e.g., process updates, system changes, structural shifts).
Coordinate all aspects of the onboarding experience, from pre-boarding to the completion of the new hire’s first few months, ensuring a smooth transition into the company culture.
Manage all aspects of the content development process including planning, content maintenance, and oversight and reporting of training completions.

Leadership Project Management HR Management Strategic Management Communication Skills Problem Solving Attention to detail Organizational skills Written communication Interpersonal skills Training Cross-functional collaboration Change Management

Posted 1 day ago

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🔥 Assistant Manager, Fund Administration (Accounting)

Posted 1 day ago

📍 USA or Canada

🧭 Full-Time

💸 110000.0 - 140000.0 USD/CAD per year

🔍 Fund Administration

🏢 Company: Juniper Square

🔧 Requirements

4+ years of fund accounting or audit experience with exposure to Private Equity, Venture Capital, Private Credit and/or Real Estate funds
Bachelor’s degree in Accounting or a related field.
Exposure to complex fund structures, waterfall calculations, performance metrics (IRRs), distributions and capital calls calculations
Experience with annual reporting (audited financial statements)
Passion for technology and a desire to use technology to improve business operations
Experience scoping out system requirements and implementing new systems
Strategic thinker with the ability to master both the details and the big picture
Ability to handle many projects at once without losing track of the details
Comfortable with ambiguity, excellent work ethic and likes to take ownership of your work

💡 Responsibilities

Support major decisions regarding team buildout and operational policies and procedures
Define and support the implementation of fund administration workflows, applying best practices and process efficiencies
Identify product development opportunities, routing technical, product feedback to the product development teams
Assist in training and managing a team of fund accountants
Interface directly with clients to deliver an outstanding client experience
Serve as a technical accounting expert and key advisor on significant business/accounting decisions for the team
Review and perform accounting, analytical, & financial reporting duties; ensure client and investor reporting is prepared and completed timely and accurately
Review investor allocations used to generate investor statements, waterfall calculations and capital calls and distributions in accordance with clients’ Limited Partnership Agreements
Prepare and review asset- and fund-level performance metrics (IRRs, TVPI, etc.)
Assist in preparing, compiling, and verifying external client and regulatory reporting
Prepare and review financial information for stockholders/investor reports
Assist with annual audits, including preparation and review of the initial draft of the annual audit report and related schedules and disclosures; assist with PBC list (Prepared By Client) and tax returns
Research and assist in interpreting the impact of recent accounting developments

Financial Management Communication Skills Analytical Skills Microsoft Excel Accounting Attention to detail Organizational skills Written communication Reporting Financial analysis

Posted 1 day ago

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🔥 Executive Assistant, Administration and Operations

Posted 3 days ago

📍 United States

🧭 Full-Time

💸 125000.0 - 143000.0 USD per year

🔍 Biotechnology

🏢 Company: Spyre Therapeutics👥 1-50💰 $180,000,000 Post-IPO Equity about 1 year agoBiotechnology Therapeutics

🔧 Requirements

10+ years experience as an executive assistant
Bachelor’s degree or equivalent work experience
Experience in the biotechnology industry preferred
Exceptional interpersonal and organizational skills
Proficient in Zoom, DocuSign, Concur, and Microsoft Office suite

💡 Responsibilities

Manage administrative, logistical, and project-related tasks for SVP/Senior Level Executives
Proactively manage complex calendars and schedule meetings
Coordinate travel, including team offsites and conferences
Attend leadership team meetings and track expenses
Assist with presentations and onboarding new team members

Project Management Communication Skills Microsoft Excel Organizational skills Time Management Microsoft Office Suite

Posted 3 days ago

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🔥 Division Equity Liaison, Family and Child Health Administration

Posted 6 days ago

📍 United States

🧭 Full-Time

🔍 Public Health

🔧 Requirements

Master's degree in appropriate field
Experience in health equity and racial equity work
Program planning and monitoring experience
Strong project management skills

💡 Responsibilities

Supervise equity related work across the division
Assist in coordinating research efforts
Serve as divisional point of contact for Race to Justice
Plan and implement the Racial Equity Action Plan
Analyze metrics for equity decisions
Develop staff training on racial equity and antiracist principles
Provide technical assistance on programming

Leadership Project Management Data Analysis Communication Skills Research Data visualization

Posted 6 days ago

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🔥 Order Administration - Intern

Posted 7 days ago

📍 Poland

🧭 Internship

🔍 Payments

🏢 Company: Verifone👥 1001-5000 RFID Financial Services Hardware Payments

🔧 Requirements

Proficiency in English (written and verbal)
Recently finished or soon to finish university studies
Strong communication skills, including the ability to lead discussions, provide updates, and foster teamwork in a supportive manner
Motivated to work with people and contribute to a collaborative team environment
Data analysis skills, with the ability to extract insights from reports and operational metrics
High attention to detail and quality focus
Problem-solving mindset, capable of analyzing challenges objectively, engaging stakeholders, and escalating critical issues appropriately
Effective time management skills to handle multiple tasks efficiently
Comfort with performing repetitive data entry tasks with accuracy

💡 Responsibilities

Handle customer requests and provide relevant information
Update and maintain ERP systems with client, supplier, and pricing details
Gather all necessary information for order processing
Identify and resolve discrepancies between client purchase orders and system records
Work across multiple systems to ensure accurate data entry and order booking
Support the team in analytical and administrative tasks
Monitor and flag potential issues, risks, or concerns to the manager for proactive resolution

Data Analysis Customer service Data management

Posted 7 days ago

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🔥 People Operations and Administration Specialist

Posted 7 days ago

📍 Poland

🧭 Full-Time

💸 6200.0 - 7200.0 PLN per month

🔍 HR Tech

🔧 Requirements

Previous experience in administration, accounting or HR (2-3 years ideally)
At least basic understanding of payroll processes, employment documentation and labor law principles
General understanding or willingness to learn about financial transactions, invoice processing, and cost control
Experience working with accounting and HR systems (e.g., Saldeo, Enova) is a plus
Ease and willingness to work with various digital platforms/tools (IT literacy)
Proactive & problem-solving mindset with strong communication skills
Great attention to details and well-organized
Adaptability and eagerness to work in agile HR environment
Ability to work autonomously and high sense of responsibility
Fluent Polish and B2 level of English
A real “Can Do” attitude which continuously drives you to proactively take initiative and test new approaches
Resilience that helps to eagerly embrace FAILs as First Attempts In Learning.

💡 Responsibilities

Running recruitment processes in collaboration with the People & Culture Manager
Running and overseeing pre- and onboarding processes
Payroll related tasks incl. preparing data for external payroll provider, coordinating leave and sick leave management
Personnel administration incl. handling all employment documentation, managing PPK registrations, administration of company benefits and similar
Supporting the execution of various processes/initiatives owned by the People Team (eg. wellbeing calendar, integration face to face meetings, recurring all-company online meetings)
Issuing and sending sales invoices, cost re-invoicing, monitoring payments, and sending reminders for overdue balances
Entering all outgoing company payments into the bank system, managing prepaid cards
Managing the workflow of cost invoices in the Saldeo system, adding invoices to the workflow, and verifying them, ensuring invoice completeness
Coordinating collaboration with external providers for accounting and payroll services, ensuring the delivery of all necessary documents and explanations, resolving discrepancies
Managing the workflow and organization of all company documentation, ensuring accuracy and completeness (especially commercial agreements)
Administrative tasks, including managing business travels and connected reimbursement, office management and handling physical mail

People Management HR Management Administrative Management Financial Management Communication Skills Microsoft Excel Problem Solving Microsoft Office Accounting Attention to detail Organizational skills Compliance Adaptability Recruitment Data entry English communication Bookkeeping Budget management

Posted 7 days ago

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