Remote Virtual Assistant Jobs

Administrative Management

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🔥 Remote Assistant Supervisor Claims

Posted about 6 hours ago

📍 United States

🔍 Healthcare

🏢 Company: external

🔧 Requirements

Strong knowledge of medical insurance claims procedures and regulations
Leadership, coaching, and team management skills
Analytical and problem-solving abilities
Attention to detail and accuracy
Effective communication and interpersonal skills

💡 Responsibilities

Interviewing, recommending for hire, onboarding, recommending for termination, and offboarding employees as appropriate.
Provide support for employees through proper training, responding to employee questions, researching information, providing instruction, maintaining policies, procedures, and desk guidelines.
Forecasting and analyzing the unit workload to determine appropriate staffing.
Monitor unit and employee performance, quality, and timeliness measures to ensure unit and employees performance meet the department, division, corporate, group, and association objectives.
Provide coaching, counseling, and discipline for missed measures or deviation from policies and procedures.
Monitor and approve employee scheduled and unscheduled time off, work schedules, timesheets, and workload coverage.
Monitor and complete daily, weekly, monthly, and quarterly reporting on performance, accuracy, timeliness, work status, work input and output volume, etc.
Collaborate with other departments to ensure timely and accurate processing of claims.
Understanding of all changes to policies, procedures, government laws and regulations, and new products and communicating them to the unit, other units, and other departments, as necessary.
Monitor claim and inquiry problems, investigate validity, research solutions, collaborate with other departments for solutioning, and escalate, as necessary.

Leadership HR Management Administrative Management Communication Skills Analytical Skills Collaboration Problem Solving Customer service Mentoring Negotiation Attention to detail Organizational skills Time Management Written communication Compliance Coaching Interpersonal skills Adaptability Relationship building MS Office Reporting Training Active listening Recruitment Risk Management Team management Process improvement Financial analysis Change Management

Posted about 6 hours ago

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🔥 Executive Assistant

Posted about 8 hours ago

📍 Canada

🧭 Full-Time

🏢 Company: Docker👥 251-500💰 $105,000,000 Series C about 3 years agoDeveloper Tools Developer Platform Information Technology Software

🔧 Requirements

5+ years experience providing executive administrative support to Sr. VP levels and or above, across functions and timezones.
High level of discretion, professionalism and integrity.
Excellent oral and written communication skills, with a high degree of diplomacy.
Previous experience & strong calendaring skills using Gmail and Google Calendar in a work environment.
Problem solving skills.
Experience working with other executive assistants in a high-functioning, fast paced environment.
Ability to anticipate the needs of the executive team.
Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
Ability to prioritize, focus and organize your workload each day.
Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams).
Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
Ability to plan internal and external offsites, and travel when needed.
Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way.
Solid time management skills.
Self-motivated and able to work both collaboratively and independently.
Eager to share knowledge and build awareness; teamwork driven.
Has a growth mindset; improvement oriented.
Active driver’s license.
Valid US passport.

💡 Responsibilities

Comprehensive, executive-level support for 2 or more executives.
Exceptional travel booking and troubleshooting skills; on-call when an assigned executive team member is traveling.
Inbox management.
Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media and customers, while also handling sensitive information with discretion.
Work cross functionally with other team members and build strategic partnerships
Partner with respective executives to ensure their time is effectively optimized.
Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
Maintain a perfect track record when it comes to handling confidential information.
Manage information flow in a timely and accurate manner.
Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.
Help create and maintain processes and standards; always looking for improvement opportunities.
Assist executives with note-taking, action item tracking in meetings and managing logistics.
Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
Open to travel domestically and internationally when needed.
Adhoc projects and requests as assigned.

Administrative Management Communication Skills Microsoft Office Attention to detail Organizational skills Time Management Multitasking Documentation Interpersonal skills Relationship building Problem-solving skills MS Office Cross-functional collaboration

Posted about 8 hours ago

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🔥 Executive Assistant

Posted about 15 hours ago

📍 United Kingdom

🧭 Full-Time

🔍 Game industry

🏢 Company: Team17 Digital

🔧 Requirements

Significant experience supporting at a C-Suite level
Well-developed interpersonal skills with the ability to quickly form effective business relationships based on trust and honesty
A high degree of drive, energy and an unfailing positive and flexible attitude
High degree of confidence, resilience and determination
Reliability, confidentiality and self-motivation
Attention to detail and deadlines
Excellent communication skills
High level of computer literacy with a working knowledge of the full MS package, and a strong knowledge of MS PowerPoint

💡 Responsibilities

Maintain the CEO and CFO & COO's schedule, coordinating meetings, appointments, and travel arrangements.
Proactively manage and prioritise the CEO and CFO & COO’s calendar to optimise efficiency and productivity.
Handle incoming and outgoing communications on behalf of the CEO and CFO & COO, ensuring clarity and professionalism.
Draft, proofread, and edit emails, documents, and other correspondence as needed
Organise and maintain confidential files, documents, and records.
Assist with the preparation of reports, presentations, and other materials including the Company’s Annual Report
Proactively contribute to projects
Spot and address day to day needs and opportunities as they emerge, working closely with the other members of the Group team and across the businesses

Project Management Project Coordination Administrative Management Communication Skills Microsoft Excel Problem Solving Microsoft Office Attention to detail Organizational skills Time Management Interpersonal skills Excellent communication skills MS Office

Posted about 15 hours ago

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🔥 EA Specialist II - Remote

Posted about 15 hours ago

📍 Mexico

🔍 E-commerce

🔧 Requirements

5+ years experience in an administrative support role or project administrative role
Excellent verbal and written communication skills with an ability to communicate with people at all levels, regardless of role
Experience with the Google Apps product suite (email, calendar, hangouts and docs)
A great attitude and high energy with values that align with our corporate culture
A "leave it with me, I'll get it done" attitude
Solutions oriented - A 5% focus on the problem and a 95% focus on the solution
Ability to be organized while juggling multiple balls in the air at all times
Ability to exercise independent judgment
Ability to maintain strict confidentiality in all matters
Fluent in English

💡 Responsibilities

Manage work and personal calendars for multiple executives across multiple timezones including scheduling and prioritizing on their behalf on a daily, weekly, and monthly basis
Coordinate travel including flights, hotels, ground transportation and itinerary planning for domestic and international travel
In-office administration duties as required (meeting preparation, team communication, team contests, meet-ups, etc).
Communicate regularly with executives both locally and remotely via email, phone and video conferencing
Manage and screen incoming/outgoing (e)mail and telephone calls
Organize team outings and social events
Prepare expense reconciliations and work with internal accounts teams
Collate and distribute agendas, sometimes at the last minute
Organize lunches, purchases, and paying bills
Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project manager for special projects, at the request of the executive, which may include: planning and coordinating multiple presentations, disseminating information, research, and maintaining team accountability, etc.

Project Coordination Administrative Management Communication Skills Microsoft Office Organizational skills Time Management Written communication MS Office

Posted about 15 hours ago

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🔥 AECO Partner Program - Operations Specialist

Posted about 15 hours ago

📍 United States

💸 23.94 - 30.52 USD per hour

🔍 Construction

🏢 Company: trimblecareers

🔧 Requirements

5+ years of experience in the construction industry, with a strong understanding of industry dynamics and key stakeholders.
In-depth knowledge of Partner Programs, including structure, engagement strategies, and performance optimization.
Exceptional written and verbal communication skills, with the ability to convey complex ideas clearly and persuasively.
Proven experience in business development, demonstrating a proactive, high-energy, and results-driven approach.
Self-starter with strong initiative, capable of prioritizing tasks and managing time effectively in a fast-paced environment.
Ability to oversee and execute multi-step projects, ensuring follow-through and successful completion.
Meticulous attention to detail and strong organizational skills, ensuring accuracy and efficiency in all aspects of the role.
Ability to travel up to 20% of the time

💡 Responsibilities

Handle and direct all partner registrations, ensuring efficient processing and appropriate routing.
Lead the registration process, including tracking, internal and external reporting, and maintaining accuracy in program records.
Manage internal commission reporting, resolve conflicts, and secure necessary approvals to ensure accurate and timely payouts.
Oversee daily partner support, including managing inbound inquiries, triaging requests, and ensuring timely responses for partner success.
Facilitate new partner onboarding, handling both administrative setup and technical integration to ensure a seamless start.
Take ownership of assigned trade shows, managing logistics, coordination, and participation, while supporting additional events as needed.
Coordinate and distribute external communications, ensuring partners receive timely and relevant program updates.

Business Development Project Coordination Operations Management Administrative Management Communication Skills Customer service Attention to detail Organizational skills Written communication Problem-solving skills Relationship management Sales experience

Posted about 15 hours ago

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🔥 Renewals Agent

Posted 1 day ago

📍 US, UK, Europe, and Canada

💸 20000.0 - 25000.0 PHP per month

🔍 BPO

🔧 Requirements

1-2 years of relevant experience in administration, customer success, or contract renewals
Strong analytical and organizational skills
Comfortable with administrative tasks and reporting
Ability to work independently and in a team under pressure
Experience with Gainsight, Zendesk, or similar tools is a plus
Good communication skills with fluency in English

💡 Responsibilities

Gather and process customer information for pre-renewal account checks
Review previously renewed contracts and prepare them for upcoming renewals
Clean and manage data related to past and future renewals
Coordinate with Customer Success Managers (CSMs) ahead of renewals
Manage a ticket queue of customer queries and escalate issues to CSMs when needed
Evaluate customer health and retention risks using in-house models
Support CSMs in retention plays and value-add campaigns
Work with customer success tools to monitor and analyze customer engagement
Communicate effectively in both written and verbal English

Administrative Management Communication Skills Analytical Skills Microsoft Excel Customer service Reporting Data entry CRM Data management Customer support Customer Success English communication

Posted 1 day ago

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🔥 Operations Manager

Posted 2 days ago

📍 Philippines, Mexico, United States

🏢 Company: Hireframe👥 101-250 Management Consulting Consulting Sales Professional Services

🔧 Requirements

Experience in operations management, administrative leadership, or sales support.
Strong understanding of project management (Asana, Notion), collaboration (Slack), and CRM systems (HubSpot preferred).
Excellent organizational, multitasking, and time management skills.
Strong leadership, problem-solving, and communication abilities.
Proficiency in Google Suite (Docs, Sheets, Slides); familiarity with Docsend, Gusto, and QuickBooks is a plus.

💡 Responsibilities

Oversee and optimize lead management, scripted responses, follow-ups, and sales call scheduling in HubSpot.
Manage client onboarding, including MSA/SOW preparation, invoice submissions, and CRM updates for new leads.
Track and analyze sales pipeline performance, conversion rates, and sales cycle insights to drive efficiency.
Maintain contract tracking, renewals, compliance deadlines, and vendor management, including W9 tracking and payment terms.
Oversee financial operations such as RAMP transactions and software subscription renewals.
Manage employee onboarding and offboarding, including equipment tracking, system access, and compliance documentation.
Develop and oversee client relationship programs, company policies, and internal directories.
Plan and coordinate team-building events, office operations, and supply management.
Maintain SOPs, digital file storage, project tracking, and reporting processes for operational efficiency.

Project Management Salesforce Project Coordination Operations Management Administrative Management Financial Management CRM Bookkeeping

Posted 2 days ago

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🔥 🌴 Executive Assistant - Job Code: 34531828133

Posted 2 days ago

📍 Philippines

🧭 Part-Time

🏢 Company: Coconut👥 11-50💰 $569,389 Crowdfunding over 2 years agoAccounting Freelance FinTech Software

🔧 Requirements

Experience with HubSpot, DocuSign, and Google Workspace (G Suite)

💡 Responsibilities

Entering and organizing calendar invites
Creating contracts, uploading them to DocuSign, tracking signatures, downloading, and filing completed contracts
Adding and updating client information in HubSpot
Providing general support to streamline operations
Coordinating and managing logistics tasks
Finance/Billing support

Administrative Management Communication Skills Attention to detail Organizational skills Time Management Written communication Problem-solving skills Data entry Computer skills English communication

Posted 2 days ago

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🔥 Internal - Onboarding Account Manager

Posted 2 days ago

📍 Philippines

🧭 Full-Time

💸 12000.0 - 15600.0 USD per year

🏢 Company: WeAssist.io

🔧 Requirements

NOT STATED

💡 Responsibilities

Conducting 90-Day Fulfillment & Performance Check-Ins
Calendar & Meeting Coordination
Administrative Support
Communication & Relationship Management

Administrative Management Communication Skills Customer service Microsoft Office Attention to detail Organizational skills Time Management Written communication MS Office Fluency in English Reporting Active listening Client relationship management Strong communication skills Relationship management Customer Success

Posted 2 days ago

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🔥 Remote Administrative Assistant

Posted 2 days ago

📍 United States

🏢 Company: Amplar Services LLC

🔧 Requirements

High school diploma or equivalent; associate degree or higher in business administration or a related field is preferred.
Proven experience as an administrative assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite and familiarity with project management tools.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Self-motivated and able to work independently in a remote environment.
Attention to detail and problem-solving skills.

💡 Responsibilities

Manage calendars and schedule appointments for team members, ensuring effective time management.
Organize and maintain digital files, documents, and records for easy access and retrieval.
Answer and direct calls and emails, providing timely support and responses.
Assist in preparing reports, presentations, and other documentation as required.
Coordinate meetings, including logistics, agendas, and follow-ups.
Support with project management tasks and keep track of deadlines and deliverables.
Implement and improve administrative processes to enhance team efficiency.

Project Management Administrative Management Communication Skills Microsoft Excel Customer service Attention to detail Organizational skills Time Management Written communication Microsoft Office Suite Problem-solving skills Verbal communication

Posted 2 days ago

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