Remote Virtual Assistant Jobs

Project Coordination

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1,102 jobs found.

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🔥 People Operations Specialist

Posted 13 minutes ago

📍 United States

💸 80000.0 - 95000.0 USD per year

🏢 Company: Fairmarkit👥 101-250💰 $35,600,000 Series C over 2 years agoProductivity Tools Supply Chain Management Enterprise Software Software Procurement

🔧 Requirements

2–5 years of experience in HR/People Operations, preferably in a fast-paced, high-growth, or global environment.
Solid understanding of core HR concepts such as benefits, onboarding, LOA, and compliance.
Strong attention to detail, organizational skills, and ability to manage multiple tasks effectively.
Comfortable with technology and tools; previous experience using HRIS (Rippling preferred), Google Suite, Slack, and project management tools.
Experience with reporting or working with HR data (Excel); experience with data visualization tools like Looker Studio is a plus.
Excellent written and verbal communication skills.
Positive attitude, curiosity, and willingness to take initiative, learn and grow.

💡 Responsibilities

Support the execution and maintenance of People programs, including onboarding/offboarding, benefits administration, leave of absence tracking, performance reviews, compensation cycles, employee recognition, and compliance-related workflows.
Coordinate logistics and communications for culture and engagement initiatives, working with internal teams and external vendors as needed.
Maintain employee records and HRIS data, ensuring accuracy, compliance, and timely updates.
Assist with HRIS reporting and dashboards, supporting quarterly reporting and ongoing people data requests.
Help identify areas to automate or streamline processes.
Serve as point of contact for employee questions about policies, processes, and benefits, delivering a high level of support while upholding Fairmarkit’s values and compliance standards.
Escalate more complex issues appropriately to the VP, People when needed.
Maintain up-to-date documentation of People policies, processes, and workflows.
Help ensure compliance with federal, state, and local employment laws, as well as internal standards, through regular audits and checklists.
Support the planning and execution of the annual company offsite, including vendor coordination, travel and accommodations, scheduling, and on-the-ground logistics—with the opportunity to take full ownership over time.
Assist with People-related logistics for companywide events, swag shipments, onboarding sessions, and employee gifts.
Partner with Marketing for internal communications, branded materials, and ad hoc People projects.
Contribute to People team projects as assigned, such as process improvements, growth and development initiatives, and employee engagement surveys.

Data Analysis Project Coordination HR Management Communication Skills Microsoft Excel Attention to detail Organizational skills Compliance Relationship building Reporting Process improvement

Posted 13 minutes ago

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🔥 Account Executive - Healthcare and Insurance

Posted about 1 hour ago

📍 United States of America

💸 59500.0 - 126600.0 USD per year

🔍 Healthcare and Insurance

🏢 Company: ext👥 10-100 Internet Information Technology Software

🔧 Requirements

6+ years of experience in corporate sales or business development with proven track record of performance against quota.
6+ years of experience of new business generation and solution selling, with a deep understanding of market dynamics, challenges, trends, and operations.
Experience meeting client needs in a virtual team setting.
Bachelor’s degree or an equivalent combination of work, education, and military experience.

💡 Responsibilities

Drive sales; build pipeline to achieve sales quotas and line of business sales objectives, revenue, decrease the overall spend, drive digital transformation with payments, core financial systems, data analytics
Deliver product solutions sales for Healthcare and Property & Casual Insurance and achieve sales quota.
Collaborate with key stake holders including clients, C-Suite executives, Finance, Treasury, HR, Security, Fraud, IT, and other business units.
Maintain regular communication with clients, articulating the Fiserv value proposition and managing multiple opportunities through various sales stages.
Create detailed client proposals that include solutions, financial justifications, growth plans, budgets, project timelines, and expected results to maximize revenue and margin.
Develop account plans for key clients and cross-sale opportunities; negotiate pricing and contracts while collaborating with relationship management.
Travel 60% of time.

Business Development Business Intelligence Salesforce Project Coordination Customer service RESTful APIs Negotiation Account Management Client relationship management Budgeting Cross-functional collaboration Relationship management Sales experience Market Research Strategic thinking Financial analysis

Posted about 1 hour ago

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🔥 Senior / Executive Director, Project Management - CNS/Neuroscience - US/Europe - Remote

Posted about 3 hours ago

📍 United States of America, Spain, Poland, Croatia, United Kingdom, Germany, Romania, Italy, Hungary, Bulgaria, France, Serbia

🔍 Pharmaceutical

🏢 Company: External👥 10-50 Business Intelligence Apps Software

🔧 Requirements

Demonstrated excellent Leadership skills, able to delegate effectively and prioritise own and workload of project team members
Sound planning and organizational skills, able to effectively solve problems and make decisions
Proven financial analytical skills
Displays effective communication and interpersonal skills
Strong marketing and negotiation skills
Experienced in the creation and implementation of new processes
12+ years of global clinical pharmaceutical industry experience including 8 years demonstrated skills and competency in clinical project management tasks and the management of staff
Experience in managing global drug development programs
Available for domestic and international travel, including overnight stays

💡 Responsibilities

Oversight and accountability for the successful conduct of assigned projects
Line management responsibility for the recruitment, training, development and performance review of personnel
In cooperation with business and senior management, responsible for the strategy and acquisition of new business
Responsible for developing and maintaining effective client relationships
Alliance Partnership responsibility
Sub-TA Head responsibility

Leadership Project Management Business Development People Management Project Coordination Cross-functional Team Leadership Financial Management Strategic Management Communication Skills Agile methodologies Mentoring Negotiation Compliance Excellent communication skills Training Recruitment Client relationship management Budgeting Sales experience Risk Management Marketing Team management Stakeholder management Change Management

Posted about 3 hours ago

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🔥 Medical Director, Medical Affairs - Neurology- U.S. Remote

Posted about 3 hours ago

📍 United States, Canada

🔍 CRO

🏢 Company: External👥 10-50 Business Intelligence Apps Software

🔧 Requirements

Medical Degree from an accredited institution of Medical Education with a Psychiatry or Neurology focus
At least 2 years of medical monitoring in a CRO
Valid passport and ability to travel as required

💡 Responsibilities

Collaborates with the other members of the Medical & Safety project teams to process Serious Adverse Events (SAEs)
Contributes medical input into the design of clinical development programs, study protocols, research papers, client-focused white papers, etc
As directed supports Business Development through participation in proposal generation, feasibility assessments, review of proposals/contracts for medical services, and attendance at meetings with sponsors as directed by department senior management
Reviews and/or assists in the preparation of final study reports (CSRs), or other study documentation (Protocols, ISS/ISEs etc,) as directed by senior management
Maintains a high level of competence with assigned projects, including knowledge of project and therapeutic advances as well as marketplace developments by participating in internal meetings (company-wide project tracking, medical management meeting, etc) , review of relevant therapeutic/clinical literature, and attendance in conferences and meetings
Assists in the mentoring of other medical staff) as directed by Senior Management and by consistently displaying exemplary work ethics, compassion, and integrity, supports Senior Management’s leadership of both the department and the company

Project Management Business Development Project Coordination Communication Skills Collaboration Mentoring Presentation skills Excellent communication skills Problem-solving skills Teamwork Research Writing

Posted about 3 hours ago

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🔥 Technical Lead - Electrical Systems Design (Remote Eligible, U.S.)

Posted about 3 hours ago

📍 United States

🧭 Full-Time

💸 112000.0 - 160000.0 USD per year

🔍 Heavy industrial, thermal power, or nuclear industry

🏢 Company: vernova_externalsite

🔧 Requirements

10 years experience in heavy industrial, thermal power, or nuclear industry working in the, design, analysis, implementation, test, installation, and commissioning of electrical power systems.
5 years experience in the nuclear industry product family system design, plant engineering, maintenance, modifications, new plant design certification, and licensing
7 years experience in combination of; requirements management, system design, application or requisition engineering, analysis, modeling and simulation, change, configuration, collaboration, and document management, and technical reviews related to nuclear or electrical distribution systems and equipment
5 years excellent knowledge, skill, and experience with PC and desktop engineering productivity software, computer aided design or analysis and modelling, and project collaboration tools

💡 Responsibilities

Lead integrated approaches and solutions across the diverse plant disciplines or specialties of Electrical systems associated plant cross- disciplinary and cross- systems simulation
Coordinate matrixed cross- disciplinary Engineering teams to assess work product or support requests, analyze plant system requirements, operations and maintenance goals, , equipment selection, phased implementations, develop list of clarifications and exceptions, prepare proposals with scope, conformance matrix and risk scorecard, work plans, cost estimates, and schedules
Support business and product line leaders in ITO commercial risk review process, marketing initiatives, bid proposal, and technical recommendations

Leadership Project Management Software Development Project Coordination Communication Skills Collaboration Mentoring Compliance MS Office Risk Management Team management Change Management

Posted about 3 hours ago

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🔥 Customer Portfolio Leader - CPM

Posted about 5 hours ago

📍 United States of America

💸 91400.0 - 152200.0 USD per year

🔍 Power generation industry

🏢 Company: only_confidential_executive_recruiting

🔧 Requirements

Bachelor’s Degree from an accredited University (OR an Associates degree from a college or 8+ years of experience in a power generation industry)
Minimum of 5-7 years of Technical Field with Heavy Duty Gas Turbine/and or Steam Power Mechanical Power Outage experience

💡 Responsibilities

Serve as a liaison between internal/external organizations and your assigned customer(s), own the customer relationship, customer communication and contribute to the overall business strategy inclusive of the P&L’s and Growth Opportunity
Develop and own site customer communication plan, coordinate and facilitate regular "Customer meetings" reviewing open items and action plans and reviewing existing and new GE Vernova products/services that could provide value for the customer.
Oversee Gas Power warranty and applicable commercial considerations including concessions as they arise balancing maximum benefits for the customer and GE VERNOVA
Be responsible for developing outage scope/communicating scope to the field services team.
Be responsible for outage/non-outage parts planning including requests for quotes, providing quotes to customers, placing/managing parts orders through delivery, and invoicing for parts as applicable.
Provide leadership in owning and driving all emergent/forced outage matters to resolution.
Prepare, organize, and facilitate pre-outage planning meetings, post-outage meetings and outage milestone meetings including On-Site Repairs and Part and Component Repairs performed in GRS addressing repairs issues in the GE network.
Own contract leadership and fulfillment including all project deliverables and understanding the T&Cs and contract requirements such as LD & Bonus structure.

Leadership Project Management Project Coordination Communication Skills Analytical Skills Customer service Technical support

Posted about 5 hours ago

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🔥 Web3 Commercial Operations Assistant

Posted about 5 hours ago

📍 Europe, Asia

🧭 Contract

🔍 Web3

🏢 Company: Somnia💰 Corporate about 1 year agoFinancial Services

🔧 Requirements

A minimum of 3 years of experience in project management, operations, team assistant, or a related role, preferably within Web3 startups
Some Web3 / crypto experience is required, whether personal or professional
Experience working in marketing and business development (sales) teams
Previous working experience in an agency setting
Adept at swiftly designing and kicking off projects, and managing multiple streams in parallel
Experience in budget management and ROI analysis
Startup experience is essential—comfortable in a fast-paced, dynamic environment
Notion wiz
Exceptional communication and collaboration skills to work effectively across teams
Ability to think strategically while executing tactically

💡 Responsibilities

Coordinate and track projects across bizdev and marketing teams, ensuring deadlines are met, deliverables are completed and strategic goals met
Setting and measuring KPIs to assess the performance of different campaigns
Assist in developing and executing marketing and community initiatives, and measuring and reporting on the effectiveness of campaigns by tracking KPIs, ROI, and other relevant metrics, and making data-driven recommendations for improvement
Creating and maintaining detailed reports and dashboards to visualize and communicate the performance of the campaigns
Make Notion the place for all company activities and project management
Serve as the operational liaison between marketing, bizdev, and other departments
Operating with a data-driven mindset, using analytics to inform decisions and optimise performance and reporting

Project Management Business Development Data Analysis Project Coordination Cross-functional Team Leadership Operations Management Communication Skills Analytical Skills Microsoft Excel Agile methodologies Data visualization Marketing Financial analysis Budget management

Posted about 5 hours ago

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🔥 Marketplace Supply Operations Lead - Remote

Posted about 6 hours ago

📍 United States, Canada

🔍 Edtech

🏢 Company: Inspira Education👥 11-50💰 Seed over 3 years agoEducation Higher Education Office Administration

🔧 Requirements

Relationship Builder: Exceptional interpersonal skills with a proven ability to connect with diverse stakeholders, fostering deep trust and collaboration
People Reader: You can understand the ambitions, motivations and limitations of students and match them accordingly to the right mentors
Energetic & Driven: You thrive in fast-paced environments, bringing enthusiasm, positivity, and relentless drive
Operational Excellence: Highly organized, proactive, and data-driven, you love optimizing processes and tackling challenges head-on
Adaptable Problem-Solver: You handle uncertainty with grace, pivot quickly, and continuously seek ways to improve outcomes
Outstanding Communicator: Clear, empathetic, and influential, you confidently navigate conversations and negotiations
AI and Tech Adopter: Highly proficient with CRM and AI tools, and likes to find and implement new tools for automated work
Obsessed with Documentation and Process Development

💡 Responsibilities

Own the end-to-end matching process, pairing new students with the ideal counselors and tutors to maximize their potential and success
Be the primary liaison for students and families, building trust and delivering exceptional service at every interaction
Proactively manage communications, organize check-ins, and swiftly address questions or challenges to keep students motivated and on track
Monitor student progress, identify risks early, and implement strategic interventions to drive outstanding outcomes
Collaborate with Sales, Marketing, and Product teams to continuously enhance the student journey, sharing insights and advocating for improvements based on your frontline experience
Lead resolution efforts, adeptly managing any concerns or conflicts to foster a positive, results-oriented environment

Data Analysis Salesforce Project Coordination Communication Skills Problem Solving Customer service Relationship management Process improvement CRM

Posted about 6 hours ago

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🔥 Customer Relations & Office Manager (Property Management) - EST Hours (Remote)

Posted about 7 hours ago

📍 South Africa

🔍 Property Management or Real Estate Management

🏢 Company: ISTA Personnel Solutions

🔧 Requirements

Proven experience in managing and leading teams effectively.
Excellent written and verbal communication skills with a clear English accent to engage professionally with clients.
Strong organizational skills with a keen eye for detail to ensure accurate delegation and project oversight.
Ability to quickly learn and adapt to new software and programs.
Passion for delivering top-notch customer service and maintaining client satisfaction.

💡 Responsibilities

Act as the primary point of contact for clients, ensuring all queries and requests are addressed promptly and professionally.
Manage the dispatch email inbox, ensuring inquiries are delegated to the appropriate team members efficiently.
Build and maintain strong relationships with clients by providing personalized and high-quality customer service, which is often lacking in the construction industry.
Communicate effectively with business clients via email and phone, ensuring their needs are met and expectations exceeded.
Oversee and manage back-office operations, ensuring smooth workflows and up-to-date systems.
Lead and manage the project coordination team, ensuring that tasks are completed on time and according to client expectations.
Monitor project timelines, delegate tasks, and follow up with team members to ensure that projects stay on schedule.
Maintain oversight of processes and ensure that agents and coordinators are aligned, allowing the field team to operate effectively.
Continuously optimize internal processes to enhance efficiency and productivity.

Leadership Project Management Project Coordination Operations Management Communication Skills Customer service Attention to detail Organizational skills Time Management Problem-solving skills Client relationship management Team management Technical support

Posted about 7 hours ago

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🔥 Manager of Professional Services

Posted about 7 hours ago

📍 United States

🧭 Full-Time

🔍 Software Development

🏢 Company: SquareWorks Consulting, Inc.

🔧 Requirements

Minimum of 7 years in the ERP space, preferably NetSuite.
Minimum of 5 years of management experience.
Minimum of 3 years of experience managing consulting teams.
Proven track record of hiring, mentoring, and retaining top quality functional consultants.
Strong experience managing NetSuite ERP projects and implementations.
Experience with business development and growing Professional Services revenue.
Good knowledge of accounting principles and terminology.
Excellent analytical and organizational skills.
Outstanding written and verbal communication skills
Excellent attention to detail.

💡 Responsibilities

Oversee initial project resourcing and the handoff of projects from sales to delivery.
Ensure alignment between clients and SquareWorks resources throughout the project lifecycle.
Manage all ongoing projects, ensuring high-quality outcomes, requisite documentation, adherence to budgets and scope, and on-time completion.
Provide hands-on project management, solution architecture, design, and discovery assistance to the Professional Services team.
Ensure SquareWorks’ project delivery methodology is consistently applied in all project work.
Assist the SquareWorks sales team with project scoping, sales work, and the creation of detailed estimates and SOWs for Professional Services projects.
Maintain and strengthen client relationships with a focus on retention and sales growth.
Manage and resolve customer escalations related to Professional Services work in alignment with SquareWorks’ guiding principles and client relationship approach.
Manage, mentor, and develop the Professional Services team, fostering long-term retention and internal promotions.
Act as the direct manager for Professional Services team members, holding weekly one-on-ones, setting and monitoring goals, conducting annual reviews, and handling HR-related escalations in coordination with SquareWorks’ HR team.
Model and maintain high standards of communication, client management, customer service, and project execution.
Recruit, hire, and onboard high-quality functional consultants as team growth dictates.
Minimize the use of subcontractors while maximizing team utilization.
Facilitate cross-departmental collaboration, particularly between the Professional Services team and SquareWorks’ other delivery teams.
Participate in company decision-making as a key member of the management team, working closely with the Services General Manager.
Define, document, and execute the strategic goals of the Professional Services team.
Manage the day-to-day administration of the Professional Services team, including: Approving consultant timesheets and customer invoices, Reviewing project budgets vs. actuals, Calculating consultant and team utilization, and Report on project profitability.

Leadership Project Management Business Development People Management Project Coordination HR Management Cross-functional Team Leadership Financial Management Communication Skills Analytical Skills Collaboration Problem Solving Customer service Agile methodologies Mentoring Accounting Time Management Written communication Client relationship management Sales experience Team management Strategic thinking Process improvement Budget management

Posted about 7 hours ago

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