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Executive Assistant

Posted 4 days agoViewed

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💎 Seniority level: Executive, 2+ years

📍 Location: Philippines, Colombia, Mexico, Argentina, EST

🔍 Industry: Venture Capital

🏢 Company: Activate Talent

🗣️ Languages: English

⏳ Experience: 2+ years

🪄 Skills: Microsoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationExcellent communication skillsMS Office

Requirements:
  • 2+ years of experience as an Executive Assistant or in a similar administrative role.
  • Excellent written and verbal communication skills in English.
  • Highly organized with strong attention to detail.
  • Proficient in Google Workspace (Calendar, Gmail, Docs, Sheets).
  • Ability to work Eastern Standard Time (EST) hours.
  • Discretion and ability to handle confidential information with integrity.
  • Self-starter who can work independently and manage multiple priorities.
Responsibilities:
  • Coordinate and manage the CEO’s schedule, including meetings, calls, and appointments across multiple time zones.
  • Monitor and respond to emails in a timely and professional manner on behalf of the CEO.
  • Book domestic travel, including flights, accommodations, ground transportation, and prepare detailed itineraries.
  • Organize agendas, take meeting notes, and follow up on action items.
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and professional communication.
  • Track deadlines, manage reminders, and support the CEO with various administrative needs.
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