Executive Assistant

Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role within a marketing agency. Strong organizational and multitasking skills with a keen attention to detail. Excellent written and verbal communication skills. Proficiency with Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Trello). Experience using CRM systems such as HubSpot or Salesforce. Familiarity with email marketing tools (e.g., MailChimp, Constant Contact). Basic understanding of digital marketing concepts, including SEO and social media management. Ability to learn quickly through video tutorials and work independently with minimal supervision. Comfortable using platforms such as HubSpot and Slack.

Manage and organize executive calendars, schedule meetings, and coordinate appointments. Handle email correspondence, draft client and internal communications, and ensure timely responses. Prepare reports, presentations, and marketing materials with accuracy and professionalism. Maintain organized digital filing systems for documents and marketing assets. Track project deadlines and deliverables to ensure timely execution of marketing campaigns. Collaborate with creative teams, content writers, and account managers to streamline workflows. Assist in delegating tasks and following up on progress to ensure accountability. Serve as a liaison between clients and internal teams to manage communications and meet client needs. Schedule and coordinate client meetings, prepare agendas, and document meeting notes. Assist in creating and scheduling social media posts across multiple platforms. Support email marketing campaigns through content drafting and performance tracking. Conduct market research to identify industry trends, competitor activities, and new opportunities. Update and manage CRM systems with client records and communication history. Compile and analyze marketing performance metrics to support strategy development. Assist with budget tracking and expense reporting for marketing initiatives.