Executive Assistant to the CEO

View full description

Requirements:

• 5+ years of experience supporting C-level executives, preferably in both startup and enterprise environments
• Strong commitment to the Executive Assistant profession
• Exceptional organizational skills with a proactive, solutions-oriented approach
• Comfort working flexibly, including outside of standard hours when needed
• Excellent written and verbal communication skills
• High degree of professionalism and trustworthiness in handling confidential information
• Proficiency with tools such as Google Workspace, Asana (or similar project management tool), Zoom, Slack, calendar management platforms, and more

Responsibilities:

• Manage and optimize the CEO’s calendar, ensuring alignment with key priorities and sufficient time for strategic focus
• Coordinate and schedule Board meetings, Leadership Team meetings, investor touchpoints, and other ad-hoc meetings upon request
• Provide technical support during All Hands (e.g., screen sharing, Google Meet logistics)
• Track action items and follow-ups to ensure accountability and momentum
• Serve as a liaison to internal and external stakeholders while maintaining the highest standards of professionalism
• Occasionally assist with scheduling external meetings for senior leaders (primarily across marketing and strategic partnerships) when needed
• Support the planning and execution of executive offsites, including accommodations, meals, and activities
• When needed, assist with internal events and milestones in collaborating with other teams
• Step in on time-sensitive or high-priority projects that require detailed coordination or administrative support
• Contribute to efforts that improve the efficiency, clarity, and execution of executive operations