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Executive Assistant

Posted 10 days agoViewed

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💎 Seniority level: Executive, 2+ years

📍 Location: Philippines, EST

🔍 Industry: Investment

🏢 Company: Aux👥 11-50AccountingComplianceAnalytics

⏳ Experience: 2+ years

🪄 Skills: Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementMultitaskingCRMBudget management

Requirements:
  • Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
  • 2+ years of experience as an Executive Assistant, with a strong preference for experience supporting C-suite or senior executives.
  • Proven ability to manage multiple priorities, meet deadlines efficiently, and adapt in a fast-paced environment.
  • Strong proficiency in Microsoft Office, Google Suite, Excel, CRM platforms, project management, and invoicing tools.
  • Excellent written and verbal communication skills, with exceptional organization and multitasking abilities.
  • High attention to detail and the ability to anticipate needs and take initiative with minimal direction.
  • Demonstrated sound judgment, professionalism, and discretion in handling confidential and sensitive information.
  • Comfortable working remotely and using digital collaboration tools.
  • Experience working with US-based clients or in a startup environment is a plus.
Responsibilities:
  • Provide direct administrative support to the founders
  • Manage calendars and schedule meetings and calls for the broader team
  • Coordinate domestic and international travel arrangements
  • Make restaurant reservations and manage other logistical needs
  • Provide light personal support to the founders (e.g., family calendars, appointments, kid-related tasks)
  • Assist with special projects and operational logistics as needed
  • Work Eastern Standard Time (EST) hours to support team schedules
  • Deliver regular status updates to the Senior Executive Assistant and founders
  • Maintain discretion, professionalism, and confidentiality
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