P1 - Executive Assistant

Posted 11 days agoViewed

📍 Location: Philippines, CT

💸 Salary: 9600.0 - 14400.0 USD per year

🗣️ Languages: English

🪄 Skills: Project CoordinationCommunication SkillsCustomer serviceAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMS OfficeActive listeningStrong communication skillsData entryRelationship managementComputer skillsLead GenerationCRMCustomer SuccessEnglish communication

Requirements:

Consistently reliable and punctual, respecting and adhering to schedules and deadlines
Exceptional English communication skills, both written and verbal, with the ability to articulate ideas clearly and bring clarity to complex information.

Responsibilities:

Serve as the Executive’s second set of eyes and ears—ensuring nothing slips through the cracks
Monitor key project components housed in Google Drive and flag items that require review or approval
Act as a liaison between the Executive and internal teams, including the Project Manager, to support alignment and accountability
Monitor ongoing projects by regularly checking in with the current Project Manager to ensure critical items are progressing and meeting expectations.
Organize and maintain project documentation within Google Drive, ensuring all client-related materials are accurately stored and easily accessible by project phase.
Assist in building and maintaining a regular newsletter to stay engaged with the Executive’s network and re-engage former clients and leads
Repurpose existing content (e.g., LinkedIn posts) into newsletters—no original copywriting required
Maintain and cultivate key relationships across multiple platforms, including email, LinkedIn, referral networks, and strategic partnerships
Proactively reach out to former clients, prospects, and contacts to keep the network active and engaged
Monitor and prioritize the Executive’s inbox to ensure important messages are addressed efficiently.
Draft, respond to, and escalate communications as needed — maintaining tone and professionalism.
Collaborate to design and implement an organized CRM system that captures key information currently stored informally, ensuring leads and contacts are trackable and manageable
Oversee data entry and maintenance of lead sources, interaction histories, company information, and communication reminders
Develop workflows, reminders, and campaign cadences to maximize lead follow-up and conversion

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