Executive Assistant(009-0189) - Hunt St - Workable Jobs

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Requirements:

• At least 2 years of experience as an Executive Assistant or in a similar administrative role
• Experience in Australian Real Estate is highly valued
• Excellent written and verbal communication skills
• Proficiency with cloud-based tools, such as Google Workspace and Microsoft SharePoint, and CRMs (HubSpot)
• Tech-savvy mindset with interest or experience in automation and AI tools
• Strong attention to detail and organizational skills
• Discretion and professionalism handling sensitive information
• Ability to work independently and adapt to evolving priorities

Responsibilities:

• Update and maintain CRM records regularly
• Track client interactions, deals, and client progress
• Generate reports and dashboards for key metrics
• Assist with lead follow-up processes and automations
• Manage calendars, schedule meetings, and coordinate appointments
• Handle email correspondence and task prioritization
• Prepare documents, presentations, and meeting notes
• Maintain digital filing systems and shared documentation
• Track progress on ongoing initiatives
• Assist in aligning deadlines, responsibilities, and deliverables
• Follow up with team members or stakeholders as needed
• Identify opportunities to streamline recurring tasks
• Set up or improve systems and workflows for productivity
• Take ownership of tasks that free up the executive’s time
• Conduct basic market research as directed
• Assist with basic graphic editing (e.g., Canva)
• Support basic video editing tasks (e.d., iMovie or equivalent