Part time Executive Assistant to the Founder & Executive Director

Posted 7 days agoViewed

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💎 Seniority level: Director, 3+ years

📍 Location: Philippines, Brazil, Colombia, Mexico

💸 Salary: 600.0 - 900.0 USD per month

🔍 Industry: Asset management and financial sector

🏢 Company: FreedUp

🗣️ Languages: English

⏳ Experience: 3+ years

🪄 Skills: Project CoordinationAdministrative ManagementFinancial ManagementCommunication SkillsProblem SolvingOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteReportingData entryRelationship managementCRMData managementBudget management

Requirements:

3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership.
Strong experience in email and calendar management, CRM systems, and donor relations.
Excellent written and verbal communication skills, with the ability to draft professional correspondence.
High attention to detail and organizational skills, with the ability to manage multiple priorities.
Proficiency in tools such as Google Workspace, Asana, HubSpot (or similar CRM), and Zoom.
A proactive, problem-solving mindset with a high level of initiative and adaptability.

Responsibilities:

Organize meetings, appointments, and travel arrangements, ensuring efficiency and prioritization of key engagements.
Triage emails, draft responses, and maintain timely communication with stakeholders.
Support donor pipeline management, meeting coordination, and follow-ups.
Maintain donor and partner records in CRM systems, ensuring accurate and up-to-date information.
Assist with program coordination, meeting notes, and operational follow-through.
Handle documents, expense tracking, and process optimization to improve efficiency.
Provide insights, research, and preparation for key meetings and initiatives.

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