FreedUp

Ironically, most founders are too busy to find, train and onboard an Executive Assistant. At FreedUp, we do it all for you. Fill out one form, have one meeting with us, and in less than 45 days, we'll match you to a world-class assistant, custom-build all your systems, and handle 100% of onboarding.

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Jobs at this company:

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🔥 Executive Assistant to the Founder & CEO

Posted 7 days ago

🧭 Full-Time

💸 800.0 - 2000.0 USD per month

🔍 Data migration

🔧 Requirements

3+ years of experience as an Executive Assistant
3+ years of experience with NetSuite
Strong experience in phone and email management, calendar coordination, and CRM data entry.
Proficient in HubSpot, Trello, or similar CRM and project management tools.
Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
Excellent written and verbal communication skills.
Ability to take initiative, solve problems independently, and implement efficient workflows.
Strong organizational and time management skills.
Familiarity with basic bookkeeping and reporting

💡 Responsibilities

Handle incoming calls, ensure timely responses, and manage call logs.
Organize and schedule meetings and keep the executive informed of upcoming appointments.
Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
Update and maintain HubSpot.
Assist with document organization, mail management, and basic reporting.
Help establish efficient workflows and implement best practices for managing executive responsibilities.
Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

Posted 7 days ago

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🔥 Executive Assistant to Venture Capital Founder in Austin, TX

Posted 7 days ago

📍 Brazil, Colombia, Mexico, Philippines, Venezuela, Bolivarian Republic of

🧭 Full-Time

💸 1500.0 - 2000.0 USD per month

🔧 Requirements

Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
Bachelor's degree in Business Administration, Communications, or related field preferred
A proven track record of supporting executives in a virtual setting is required
C2 level proficiency in English, both written and spoken
Excellent verbal and written communication skills
Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
Strong organizational and time-management abilities
Ability to multitask and prioritize tasks effectively
Ability to work independently and collaboratively in a team-oriented environment
Attention to detail and problem-solving skills
High level of professionalism and discretion
Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
A noise-canceling headset with a microphone for clear communication.

💡 Responsibilities

Triage the Executive's email inbox and respond to emails on the Executive's behalf
Manage complex calendars, including scheduling and coordinating meetings and appointments
Coordinate travel arrangements, including flights, accommodations, and transportation
Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
Prepare, proofread, and edit presentations, reports, and other documents
Handle confidential and sensitive information with the utmost discretion and professionalism
Conduct research and gather information to assist in decision-making and problem-solving
Serve as a liaison between senior executives, employees, and external stakeholders
Capable of creating high-quality Standard Operating Procedures (SOPs)

Microsoft ExcelMicrosoft Office Suite

Posted 7 days ago

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🔥 Part time Executive Assistant to the Founder & Executive Director

Posted 7 days ago

📍 Philippines, Brazil, Colombia, Mexico

🧭 Part-Time

💸 600.0 - 900.0 USD per month

🔍 Asset management and financial sector

🔧 Requirements

3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership.
Strong experience in email and calendar management, CRM systems, and donor relations.
Excellent written and verbal communication skills, with the ability to draft professional correspondence.
High attention to detail and organizational skills, with the ability to manage multiple priorities.
Proficiency in tools such as Google Workspace, Asana, HubSpot (or similar CRM), and Zoom.
A proactive, problem-solving mindset with a high level of initiative and adaptability.

💡 Responsibilities

Organize meetings, appointments, and travel arrangements, ensuring efficiency and prioritization of key engagements.
Triage emails, draft responses, and maintain timely communication with stakeholders.
Support donor pipeline management, meeting coordination, and follow-ups.
Maintain donor and partner records in CRM systems, ensuring accurate and up-to-date information.
Assist with program coordination, meeting notes, and operational follow-through.
Handle documents, expense tracking, and process optimization to improve efficiency.
Provide insights, research, and preparation for key meetings and initiatives.

Project CoordinationAdministrative ManagementFinancial ManagementCommunication SkillsProblem SolvingOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteReportingData entryRelationship managementCRMData managementBudget management

Posted 7 days ago

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🔥 Sales Development Representative

Posted 7 days ago

📍 Philippines, Mexico, Brazil, Colombia

🧭 Full-Time

💸 1000.0 - 1500.0 USD per month

🔧 Requirements

3+ years of experience as an Executive Assistant, preferably within a sales or startup environment.
Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot) is a plus.
Experience with HubSpot is a plus
Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Ability to manage confidential information discreetly and professionally.
Self-starter with a proactive and positive attitude.
Reliable high-speed internet connection and a well-equipped home office setup.

💡 Responsibilities

Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals. Building relationships with architects and realtors to generate referrals and increase business opportunities
Assist with the preparation of sales presentations, proposals, and reports. Understanding client budgets and providing transparent estimates to facilitate sales conversions
Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members.
Organize meetings, including logistics, agenda preparation, and follow-up on action items.
Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed.
Act as a liaison with clients and partners, ensuring a professional and streamlined communication process. Monthly client surveys will be implemented to assess satisfaction and gather insights, with the assistant responsible for following up on these surveys
Help implement systems and processes to improve efficiency in the sales workflow.
Proficient in HubSpot to enhance data management and reporting capabilities
Provide additional administrative support as needed to help the CEO focus on strategic sales objectives.

Project ManagementSalesforceAdministrative ManagementCommunication SkillsMicrosoft ExcelMicrosoft Office SuiteClient relationship managementSales experienceProcess improvementCRMData management

Posted 7 days ago

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🔥 Netsuite Assistant (Remote)

Posted about 2 months ago

📍 Philippines

🧭 Full-Time

💸 800.0 - 2000.0 USD per month

🔍 Data Migration

🔧 Requirements

3+ years of experience as an Executive Assistant
3+ years of experience with NetSuite
Strong experience in phone and email management, calendar coordination, and CRM data entry
Proficient in HubSpot, Trello, or similar CRM and project management tools
Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management

💡 Responsibilities

Migrate Clients to Netsuite
Uploading Vendor Records
Creating Vendor Contact Lists
Data Migration Support
Generating Reports
Scheduling & Calendar Management
Email & Communication Management
Administrative Support
Process Optimization
Project Coordination

Microsoft ExcelReportingData entryCRMBookkeeping

Posted about 2 months ago

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🔥 Executive Assistant to the Founder & CEO (Sales)

Posted 3 months ago

📍 Philippines, Mexico, Brazil, Colombia

🧭 Full-Time

💸 800.0 - 1500.0 USD per month

🔍 Sales

🔧 Requirements

3+ years of experience as an Executive Assistant, preferably within a sales or startup environment.
Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot) is a plus.
Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Ability to manage confidential information discreetly and professionally.
Self-starter with a proactive and positive attitude.
Proficient in HubSpot to enhance data management and reporting capabilities.
Reliable high-speed internet connection and a well-equipped home office setup.

💡 Responsibilities

Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals.
Assist with the preparation of sales presentations, proposals, and reports.
Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members.
Organize meetings, including logistics, agenda preparation, and follow-up on action items.
Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed.
Act as a liaison with clients and partners, ensuring a professional and streamlined communication process.
Help implement systems and processes to improve efficiency in the sales workflow.
Provide additional administrative support as needed to help the CEO focus on strategic sales objectives.

Project ManagementSalesforceCommunication SkillsMicrosoft ExcelOrganizational skillsWritten communicationMicrosoft Office SuiteClient relationship managementSales experienceProcess improvementCRMData management

Posted 3 months ago

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🔥 Executive Assistant - Talent Pool

Posted 6 months ago

📍 Philippines

🔧 Requirements

Prior experience as a Virtual Assistant or in a similar administrative role is preferred but not required.
Proficient in digital communication tools, project management software, and standard office applications (e.g., Microsoft Office, Google Workspace).
Excellent written and verbal communication skills are essential for effective client interaction.
Highly organized with a keen eye for detail and the ability to manage multiple tasks simultaneously.
Willingness to learn new tools and adapt to different client needs.

💡 Responsibilities

Manage email correspondence, schedule appointments, and organize digital files to ensure smooth operations for clients.
Assist in tracking project timelines, coordinating tasks, and ensuring deadlines are met.
Handle incoming inquiries and communications on behalf of clients, maintaining a professional demeanor.
Conduct research and perform data entry tasks to support client projects and initiatives.
Help clients prioritize tasks and manage their daily workload using project management tools.

Project ManagementProject CoordinationAdministrative ManagementCommunication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteAdaptability

Posted 6 months ago

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