FreedUp

Ironically, most founders are too busy to find, train and onboard an Executive Assistant. At FreedUp, we do it all for you. Fill out one form, have one meeting with us, and in less than 45 days, we'll match you to a world-class assistant, custom-build all your systems, and handle 100% of onboarding.

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Jobs at this company:

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🔥 Netsuite Assistant (Remote)

Posted 5 days ago

🧭 Full-Time

💸 800.0 - 2000.0 USD per month

🔍 Data Migration

🔧 Requirements

3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
3+ years of experience with NetSuite
Strong experience in phone and email management, calendar coordination, and CRM data entry.
Proficient in HubSpot, Trello, or similar CRM and project management tools.
Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
Excellent written and verbal communication skills.
Ability to take initiative, solve problems independently, and implement efficient workflows.
Strong organizational and time management skills.
Familiarity with basic bookkeeping and reporting

💡 Responsibilities

Uploading Vendor Records: Enter and manage vendor information by uploading records into the NetSuite system, ensuring all details are accurate and up-to-date.
Creating Vendor Contact Lists: Follow detailed instructions to create and maintain vendor contact lists in QuickBooks, which may involve exporting and importing data between systems.
Data Migration Support: Assist in the migration of data from existing systems to NetSuite, ensuring that all necessary data is transferred correctly and efficiently.
Generating Reports: Help generate and customize reports within NetSuite to provide insights on vendor performance, project status, and other relevant metrics.
Scheduling & Calendar Management: Organize and schedule meetings and keep the executive informed of upcoming appointments.
Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
Administrative Support: Assist with document organization, mail management, and basic reporting.
Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities.
Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

Posted 5 days ago

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🔥 Recruiter for Global Talent (Interviewer)

Posted 6 days ago

📍 Philippines, Argentina, Colombia, Brazil, Mexico

🧭 Full-Time

💸 800.0 - 1200.0 USD per month

🔧 Requirements

Minimum of 3–5 years of recruiting experience, ideally in a startup or agency environment
Proven track record of successfully hiring for remote roles
Bachelor’s degree in Business Administration, Human Resources, or a related field preferred
C2 level proficiency in English, both written and spoken

💡 Responsibilities

Interview Candidates (remotely)
Create and Maintain Talent Pipelines
Conduct Candidate Assessments
Build Relationships with Candidates
Develop and Refine Recruitment Systems and SOPs

Project ManagementData AnalysisHR ManagementCommunication SkillsWritten communicationMultitaskingVerbal communicationRecruitment

Posted 6 days ago

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🔥 Executive Assistant to the Founder & CEO (Sales)

Posted 27 days ago

📍 Philippines, Mexico, Brazil, Colombia

🧭 Full-Time

💸 800.0 - 1500.0 USD per month

🔍 Sales

🔧 Requirements

3+ years of experience as an Executive Assistant, preferably within a sales or startup environment.
Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot) is a plus.
Experience with HibSpot is a plus
Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Ability to manage confidential information discreetly and professionally.
Self-starter with a proactive and positive attitude.
Reliable high-speed internet connection and a well-equipped home office setup.

💡 Responsibilities

Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals. Building relationships with architects and realtors to generate referrals and increase business opportunities
Assist with the preparation of sales presentations, proposals, and reports. Understanding client budgets and providing transparent estimates to facilitate sales conversions
Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members.
Organize meetings, including logistics, agenda preparation, and follow-up on action items.
Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed.
Act as a liaison with clients and partners, ensuring a professional and streamlined communication process. Monthly client surveys will be implemented to assess satisfaction and gather insights, with the assistant responsible for following up on these surveys
Help implement systems and processes to improve efficiency in the sales workflow.
Proficient in HubSpot to enhance data management and reporting capabilities
Provide additional administrative support as needed to help the CEO focus on strategic sales objectives.

Project ManagementSalesforceCommunication SkillsMicrosoft ExcelOrganizational skillsWritten communicationMicrosoft Office SuiteClient relationship managementSales experienceProcess improvementCRMData management

Posted 27 days ago

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🔥 Executive Assistant - Talent Pool

Posted 5 months ago

📍 Philippines

🔧 Requirements

Prior experience as a Virtual Assistant or in a similar administrative role is preferred but not required.
Proficient in digital communication tools, project management software, and standard office applications (e.g., Microsoft Office, Google Workspace).
Excellent written and verbal communication skills are essential for effective client interaction.
Highly organized with a keen eye for detail and the ability to manage multiple tasks simultaneously.
Willingness to learn new tools and adapt to different client needs.

💡 Responsibilities

Manage email correspondence, schedule appointments, and organize digital files to ensure smooth operations for clients.
Assist in tracking project timelines, coordinating tasks, and ensuring deadlines are met.
Handle incoming inquiries and communications on behalf of clients, maintaining a professional demeanor.
Conduct research and perform data entry tasks to support client projects and initiatives.
Help clients prioritize tasks and manage their daily workload using project management tools.

Project ManagementProject CoordinationAdministrative ManagementCommunication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteAdaptability

Posted 5 months ago

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