Executive Assistant to the Founder & CEO (Sales)

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💎 Seniority level: Executive, 3+ years

📍 Location: Philippines, Mexico, Brazil, Colombia

💸 Salary: 800.0 - 1500.0 USD per month

🔍 Industry: Sales

🏢 Company: FreedUp

🗣️ Languages: English

⏳ Experience: 3+ years

🪄 Skills: Project ManagementSalesforceCommunication SkillsMicrosoft ExcelOrganizational skillsWritten communicationMicrosoft Office SuiteClient relationship managementSales experienceProcess improvementCRMData management

Requirements:

3+ years of experience as an Executive Assistant, preferably within a sales or startup environment.
Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot) is a plus.
Experience with HibSpot is a plus
Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Ability to manage confidential information discreetly and professionally.
Self-starter with a proactive and positive attitude.
Reliable high-speed internet connection and a well-equipped home office setup.

Responsibilities:

Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals. Building relationships with architects and realtors to generate referrals and increase business opportunities
Assist with the preparation of sales presentations, proposals, and reports. Understanding client budgets and providing transparent estimates to facilitate sales conversions
Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members.
Organize meetings, including logistics, agenda preparation, and follow-up on action items.
Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed.
Act as a liaison with clients and partners, ensuring a professional and streamlined communication process. Monthly client surveys will be implemented to assess satisfaction and gather insights, with the assistant responsible for following up on these surveys
Help implement systems and processes to improve efficiency in the sales workflow.
Proficient in HubSpot to enhance data management and reporting capabilities
Provide additional administrative support as needed to help the CEO focus on strategic sales objectives.

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