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Executive Assistant to the Founder & CEO

Posted 7 days agoViewed

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💎 Seniority level: Executive, 3+ years

💸 Salary: 800.0 - 2000.0 USD per month

🔍 Industry: Data migration

🏢 Company: FreedUp

⏳ Experience: 3+ years

Requirements:
  • 3+ years of experience as an Executive Assistant
  • 3+ years of experience with NetSuite
  • Strong experience in phone and email management, calendar coordination, and CRM data entry.
  • Proficient in HubSpot, Trello, or similar CRM and project management tools.
  • Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
  • Excellent written and verbal communication skills.
  • Ability to take initiative, solve problems independently, and implement efficient workflows.
  • Strong organizational and time management skills.
  • Familiarity with basic bookkeeping and reporting
Responsibilities:
  • Handle incoming calls, ensure timely responses, and manage call logs.
  • Organize and schedule meetings and keep the executive informed of upcoming appointments.
  • Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
  • Update and maintain HubSpot.
  • Assist with document organization, mail management, and basic reporting.
  • Help establish efficient workflows and implement best practices for managing executive responsibilities.
  • Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.
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🔥 Executive Assistant to the Founder & CEO (Sales)
Posted 3 months ago

📍 Philippines, Mexico, Brazil, Colombia

🧭 Full-Time

💸 800.0 - 1500.0 USD per month

🔍 Sales

🏢 Company: FreedUp

  • 3+ years of experience as an Executive Assistant, preferably within a sales or startup environment.
  • Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot) is a plus.
  • Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
  • Ability to manage confidential information discreetly and professionally.
  • Self-starter with a proactive and positive attitude.
  • Proficient in HubSpot to enhance data management and reporting capabilities.
  • Reliable high-speed internet connection and a well-equipped home office setup.
  • Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals.
  • Assist with the preparation of sales presentations, proposals, and reports.
  • Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members.
  • Organize meetings, including logistics, agenda preparation, and follow-up on action items.
  • Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed.
  • Act as a liaison with clients and partners, ensuring a professional and streamlined communication process.
  • Help implement systems and processes to improve efficiency in the sales workflow.
  • Provide additional administrative support as needed to help the CEO focus on strategic sales objectives.

Project ManagementSalesforceCommunication SkillsMicrosoft ExcelOrganizational skillsWritten communicationMicrosoft Office SuiteClient relationship managementSales experienceProcess improvementCRMData management

Posted 3 months ago
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