Executive Assistant

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💎 Seniority level: Executive, 7+ years

📍 Location: USA

🏢 Company: Equip Health👥 251-500💰 $34,999,935 Series C about 1 year agoPersonal Health Fitness Wellness Health Care

⏳ Experience: 7+ years

🪄 Skills: Communication SkillsMicrosoft ExcelAttention to detailOrganizational skillsTime Management

Requirements:

7+ years of experience as an Executive Assistant with experience supporting at least 2 C-Suite executives at a time, in large, fast paced companies
Excellent interpersonal skills with demonstrated ability to build trust quickly.
Proficiency in Google Suite.
Exceptional attention to detail.
Demonstrated problem solving skills with a strong bias toward action.
Strong time management and prioritization skills.
Extreme discretion and sound judgment with confidential information.
Comfortable adapting to change and working in a fast-paced environment.
Strong written and verbal communication skills with an ability to tailor your message to different audiences.

Responsibilities:

Manage Google Calendar for Chief Clinical Officer and other Clinical leaders, coordinating internal and external meetings, exercising discretion in communicating times and evaluating needs.
Manage Google Mail inboxes for Chief Clinical Officer and send pre-drafted communications on behalf of the Chief Clinical Officer.
Attend meetings as needed to take clear notes and distribute pre- and post-meeting materials appropriately.
Coordinate the execution of Clinical team on-sites and other team engagement initiatives with thought partnership from Chief Clinical Officer, including coordinating travel plans, catering and team dinners, as well as agendas and team building activities.
Assist in the creation and distribution of agendas, presentations, and other materials for team and department meetings.
Assist in the coordination and communication of project duties as requested.
Book and manage Chief Clinical Officer’s travel.
Manage and submit Chief Clinical Officer’s expense reports in a timely manner. Review and approve executive’s direct reports’ expenses.
Perform other duties as assigned.

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