Executive Assistant

Posted about 1 month agoViewed

View full description

📍 Location: USA, PT, MT, CT

💸 Salary: 80000.0 - 100000.0 USD per year

🔍 Industry: Health tech

🏢 Company: Carrum Health👥 101-250💰 $45,000,000 Series B almost 2 years agoHuman Resources Hospital Wellness Health Care

🗣️ Languages: English

🪄 Skills: Project ManagementPeople ManagementHR ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingDocumentationInterpersonal skillsProblem-solving skillsRecruitmentStakeholder management

Requirements:

Prior experience supporting a C-suite executive, CEO preferred, at a growth-stage startup
Have been exposed to and have a keen interest in the broader People space
Excellent organizational and multitasking skills with a keen eye for detail
Enjoy solving problems and are eager to propose solutions and new ideas
Are able to handle sensitive and confidential information with professionalism and discretion
Enthusiastic, team-oriented, and eager to learn
Entrepreneurial and resourceful — As a valued member of a close knit, high growth company, we need people who can find creative ways to make a big impact quickly and without much direction.
Experience handling deadlines, keeping many balls in the air, and prioritizing work in a fast-paced, dynamic environment.
Passion for collaborating cross-functionally with sales, operations, client success, data, and product teams to ideate, complete projects, and drive impactful results.

Responsibilities:

Provide executive assistance support to entire C-team (largely dedicated to CEO and Chief Commercial Officer), including managing complex calendaring, travel planning and expenses, and meeting coordination
Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-ups
Craft and deliver internal and external communications on behalf of the executive team
Drive special projects, presentations, and research to support executive priorities
Support logistics for Board meetings and investor communications as needed
Track and coordinate key company milestones, executive deadlines, and priorities
Coordinate scheduling of interviews, ensuring a seamless experience for candidates and interviewers
Communicate proactively with candidates regarding interview logistics, status updates, and next steps
Assist in onboarding new hires, including documentation collection, HR system setup, and first-day logistics
Help coordinate employee engagement initiatives, such as team events and recognition programs
Provide project management and communications support to the People & Talent team on strategic initiatives

Apply

Related Jobs

Apply

🔥 Executive Assistant to the CEO

Posted 5 days ago

📍 United States

🧭 Full-Time

💸 70000.0 - 115000.0 USD per year

🔧 Requirements

5+ years of experience supporting C-level executives, preferably in both startup and enterprise environments
Strong commitment to the Executive Assistant profession
Exceptional organizational skills with a proactive, solutions-oriented approach
Comfort working flexibly, including outside of standard hours when needed
Excellent written and verbal communication skills
High degree of professionalism and trustworthiness in handling confidential information
Proficiency with tools such as Google Workspace, Asana (or similar project management tool), Zoom, Slack, calendar management platforms, and more

💡 Responsibilities

Manage and optimize the CEO’s calendar, ensuring alignment with key priorities and sufficient time for strategic focus
Coordinate and schedule Board meetings, Leadership Team meetings, investor touchpoints, and other ad-hoc meetings upon request
Provide technical support during All Hands (e.g., screen sharing, Google Meet logistics)
Track action items and follow-ups to ensure accountability and momentum
Serve as a liaison to internal and external stakeholders while maintaining the highest standards of professionalism
Occasionally assist with scheduling external meetings for senior leaders (primarily across marketing and strategic partnerships) when needed
Support the planning and execution of executive offsites, including accommodations, meals, and activities
When needed, assist with internal events and milestones in collaborating with other teams
Step in on time-sensitive or high-priority projects that require detailed coordination or administrative support
Contribute to efforts that improve the efficiency, clarity, and execution of executive operations

Project CoordinationAdministrative ManagementCommunication SkillsAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteMS OfficeComputer skills

Posted 5 days ago

Apply

🔥 Executive Assistant

Posted 6 days ago

📍 USA

🧭 Full-Time

🏢 Company: Equip Health👥 251-500💰 $34,999,935 Series C about 1 year agoPersonal Health Fitness Wellness Health Care

🔧 Requirements

7+ years of experience as an Executive Assistant with experience supporting at least 2 C-Suite executives at a time, in large, fast paced companies
Excellent interpersonal skills with demonstrated ability to build trust quickly.
Proficiency in Google Suite.
Exceptional attention to detail.
Demonstrated problem solving skills with a strong bias toward action.
Strong time management and prioritization skills.
Extreme discretion and sound judgment with confidential information.
Comfortable adapting to change and working in a fast-paced environment.
Strong written and verbal communication skills with an ability to tailor your message to different audiences.

💡 Responsibilities

Manage Google Calendar for Chief Clinical Officer and other Clinical leaders, coordinating internal and external meetings, exercising discretion in communicating times and evaluating needs.
Manage Google Mail inboxes for Chief Clinical Officer and send pre-drafted communications on behalf of the Chief Clinical Officer.
Attend meetings as needed to take clear notes and distribute pre- and post-meeting materials appropriately.
Coordinate the execution of Clinical team on-sites and other team engagement initiatives with thought partnership from Chief Clinical Officer, including coordinating travel plans, catering and team dinners, as well as agendas and team building activities.
Assist in the creation and distribution of agendas, presentations, and other materials for team and department meetings.
Assist in the coordination and communication of project duties as requested.
Book and manage Chief Clinical Officer’s travel.
Manage and submit Chief Clinical Officer’s expense reports in a timely manner. Review and approve executive’s direct reports’ expenses.
Perform other duties as assigned.

Communication SkillsMicrosoft ExcelAttention to detailOrganizational skillsTime Management

Posted 6 days ago

Apply

🔥 Executive Assistant

Posted 6 days ago

📍 United States, Mexico, Philippines

🔍 Marketing

🏢 Company: Hireframe👥 101-250 Management Consulting Consulting Sales Professional Services

🔧 Requirements

Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role within a marketing agency.
Strong organizational and multitasking skills with a keen attention to detail.
Excellent written and verbal communication skills.
Proficiency with Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Trello).
Experience using CRM systems such as HubSpot or Salesforce.
Familiarity with email marketing tools (e.g., MailChimp, Constant Contact).
Basic understanding of digital marketing concepts, including SEO and social media management.
Ability to learn quickly through video tutorials and work independently with minimal supervision.
Comfortable using platforms such as HubSpot and Slack.

💡 Responsibilities

Manage and organize executive calendars, schedule meetings, and coordinate appointments.
Handle email correspondence, draft client and internal communications, and ensure timely responses.
Prepare reports, presentations, and marketing materials with accuracy and professionalism.
Maintain organized digital filing systems for documents and marketing assets.
Track project deadlines and deliverables to ensure timely execution of marketing campaigns.
Collaborate with creative teams, content writers, and account managers to streamline workflows.
Assist in delegating tasks and following up on progress to ensure accountability.
Serve as a liaison between clients and internal teams to manage communications and meet client needs.
Schedule and coordinate client meetings, prepare agendas, and document meeting notes.
Assist in creating and scheduling social media posts across multiple platforms.
Support email marketing campaigns through content drafting and performance tracking.
Conduct market research to identify industry trends, competitor activities, and new opportunities.
Update and manage CRM systems with client records and communication history.
Compile and analyze marketing performance metrics to support strategy development.
Assist with budget tracking and expense reporting for marketing initiatives.

Project ManagementCommunication SkillsSEOAttention to detailOrganizational skillsMicrosoft Office SuiteMS OfficeMarketingDigital MarketingCRM

Posted 6 days ago

Apply

🔥 Virtual Executive Assistant

Posted 11 days ago

📍 United States

🧭 Part-Time

💸 47840.0 - 78000.0 USD per year

🏢 Company: The Boutique COO

🔧 Requirements

Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
Project and process management, managing deadlines and several priorities
Critical thinking, if you think a client or project should be focused on something else
Strong organizational and analytical skills

💡 Responsibilities

Manages projects on behalf of our clients, managing and meeting deadlines
Complete a variety of virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and many more different types of projects
Professionally communicate with clients and adjust to their changing priorities, needs, and deadlines using their business values and processes as a guiding principle

Project ManagementProject CoordinationCommunication SkillsAnalytical SkillsOrganizational skillsWritten communicationResearchClient relationship managementData entryLead Generation

Posted 11 days ago

Apply

🔥 Remote Executive Assistant-Zirtual

Posted about 1 month ago

📍 United States

🧭 Contract

💸 1500.0 - 3800.0 USD per month

🏢 Company: Zirtual👥 101-250💰 $650,000 Debt Financing almost 10 years agoOutsourcing Professional Services Collaborative Consumption

🔧 Requirements

Clear, precise, proactive, and professional written and verbal communication skills
Ability to organize and effectively prioritize tasks
Ability to multi-task with various programs and learn new programs as required
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
Proficiency with a task management program such as Trello or Asana
Reliable Internet connection, computer, and phone
Typing ability of at least 50 WPM with accuracy

💡 Responsibilities

Outbound Calling- Calling warm leads, Data collection, Scheduling
Facilitate on-time project and goal completion
Personal and business calendar management
Research
Purchases
Administrative tasks- inbox management, calendar management, transcription, standard business correspondence, research, and data entry
Email inbox management
Social media management and marketing
Attend meetings virtually
Track all billable hours for the client in the official Zirtual time tracking system.
Other duties as assigned.

Project ManagementCommunication SkillsMicrosoft ExcelCustomer serviceMicrosoft OfficeOrganizational skillsTime ManagementWritten communicationResearchVerbal communicationData entryCRM

Posted about 1 month ago

Apply

🔥 Executive Assistant, Marketing and Strategy & Operations

Posted about 2 months ago

📍 United States

🧭 Full-Time

💸 98600.0 - 145000.0 USD per year

🔍 Software Development

🏢 Company: DoorDash USA

🔧 Requirements

You have 4+ years of experience in an administrative support role; preferably 2+ years from a large, public tech company
You are an expert with G-suite tools, including Google Calendar, Gmail, Docs, Spreadsheets, Slides, etc.
You are proficient in event planning, project planning and operational management skills
You have a history of being a top operator in a growing organization, such as a tech startup, large tech company, or similar company
You enjoy diagnosing issues and implementing creative solutions to solve challenges
You are adaptable in a shifting environment

💡 Responsibilities

Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
Promote team culture and cohesion
Plan and oversee events for our team
Manage multiple projects simultaneously
Handle highly confidential information
Be an integral part of our team

Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelOrganizational skillsProblem-solving skills

Posted about 2 months ago

Apply

🔥 Executive Assistant to CEO/Founder

Posted about 2 months ago

📍 Multiple European countries and North America

🧭 Full-Time

🔍 Tech

🏢 Company: Next Matter👥 11-50💰 $16,000,000 Series A almost 3 years agoReal Time SaaS Information Technology Enterprise Software Collaboration Software

🔧 Requirements

Excellent organisation, time management, and communication skills.
Fluency in English and German; additional languages are a plus.
High standards of professionalism, reliability, and discretion.
A proactive mindset and strong problem-solving instincts.
The ability to work independently and collaboratively.
Confidence using tools like Google Workspace, Microsoft Office, and project management platforms.
A high level of attention to detail in everything you do.

💡 Responsibilities

Managing the CEO’s calendar, communications, and meeting cadence.
Prioritising tasks, appointments, and travel to maximise efficiency and impact.
Acting as liaison between the CEO and internal/external stakeholders.
Ensuring meetings are well-prepared, run smoothly, and lead to clear follow-up.
Handling sensitive information with discretion and professionalism.
Supporting key projects and strategic initiatives across the company.
Organising and coordinating internal events and external engagements.
Conducting research and compiling materials to support high-quality decisions.
Managing travel and visa arrangements.

Project ManagementAdministrative ManagementCommunication SkillsMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationInterpersonal skillsProblem-solving skillsFluency in EnglishResearch skills

Posted about 2 months ago

Apply

🔥 Executive Assistant

Posted about 2 months ago

📍 United States

🧭 Full-Time

💸 85000.0 - 100000.0 USD per year

🔍 Healthcare

🏢 Company: Parsley Health👥 101-250💰 $128,889 over 1 year agoPrimary and Urgent Care Medical Health Care Health Diagnostics

🔧 Requirements

3+ years experience or equivalent in an executive support level capacity with increasing responsibilities
Fast-paced digital startup experience
Proven ability to follow up and follow through on all projects
Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization
Able to observe and maintain the utmost confidentiality
Advanced-level Google Suite Proficiency

💡 Responsibilities

Calendar and schedule management of CEO’s personal (appointments, dinners, conferences) and company schedules
Daily priorities preparation: Helping our executives maintain efficiency, create a list of tasks that need attention, documents to review ahead of meetings, etc.
Diverse support, research and special projects across the organization, from assisting with fundraising to troubleshooting Slack notification settings
Provide meeting and event support, which may include coordinating and sending meeting invitations and agendas, preparing meeting notes, following up on action items, booking meeting/event space, arranging IT resources, and coordinating catering
Coordinate multi-leg travel, often requiring continuous changes and rescheduling
Respond to inquiries or refer them to the appropriate team member; act as a communications liaison with executives, as required
Maintain confidential information for the business, team and leadership and ensure information is handled appropriately
Support company-wide initiatives, such as offsites and events
Prioritize work based on importance/urgency and in a manner that maintains high quality support for senior management
Support social media management for CEO (via LinkedIn and other channels)

Administrative ManagementCommunication SkillsAttention to detailOrganizational skills

Posted about 2 months ago

Apply

🔥 Executive Assistant to Dir. of Operations

Posted 3 months ago

📍 US

🧭 Part-Time

🔍 Dental/Oral Surgery

🏢 Company: Wisdom Teeth Guys

🔧 Requirements

Substantial experience working in dental or oral surgery office.
Understanding of: insurance, collections, clinical, practice management software, supplies, credentialing, etc.

💡 Responsibilities

Assisting management team in running a growing DSO company.
Credentialing support.
Handling various research projects such as new software tools.
Taking on any task or project when there is no one else in the company that has time or expertise to handle it.

Project ManagementHR ManagementAdministrative ManagementBusiness OperationsCommunication SkillsMicrosoft OfficeOrganizational skillsTime ManagementExcellent communication skillsProblem-solving skillsRecruitmentData entryComputer skillsResearch skills

Posted 3 months ago

Apply

🔥 Executive Assistant

Posted 4 months ago

📍 United States, Netherlands, United Kingdom, Ireland, Estonia, Portugal, France, Sweden, Canada

🧭 Full-Time

🔍 Electric utility and climate technology

🏢 Company: Overstory👥 1-10 E-Commerce

🔧 Requirements

5+ years of experience as an executive assistant, ideally to a CEO.
Experience in early-stage start-ups and familiarity with fast-paced environments.
Self-starter capable of identifying and solving challenges.
Exceptional verbal and written communication skills in English.
Ability to leverage AI for increased efficiency.
Strong organizational and interpersonal skills for handling sensitive information.
Located in a GMT/CET time zone.

💡 Responsibilities

Help the CEO stay organized by managing her calendar and scheduling meetings.
Prepare meeting materials and organize business trips.
Coordinate remote office operations, including vendor subscriptions and mail.
Assist hiring managers with recruitment by tracking candidate progress and scheduling interviews.

Communication SkillsOrganizational skillsWritten communicationVerbal communicationRecruitment

Posted 4 months ago

Apply