Executive Assistant

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Requirements:

• 3+ years experience or equivalent in an executive support level capacity with increasing responsibilities
• Fast-paced digital startup experience
• Proven ability to follow up and follow through on all projects
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization
• Able to observe and maintain the utmost confidentiality
• Advanced-level Google Suite Proficiency

Responsibilities:

• Calendar and schedule management of CEO’s personal (appointments, dinners, conferences) and company schedules
• Daily priorities preparation: Helping our executives maintain efficiency, create a list of tasks that need attention, documents to review ahead of meetings, etc.
• Diverse support, research and special projects across the organization, from assisting with fundraising to troubleshooting Slack notification settings
• Provide meeting and event support, which may include coordinating and sending meeting invitations and agendas, preparing meeting notes, following up on action items, booking meeting/event space, arranging IT resources, and coordinating catering
• Coordinate multi-leg travel, often requiring continuous changes and rescheduling
• Respond to inquiries or refer them to the appropriate team member; act as a communications liaison with executives, as required
• Maintain confidential information for the business, team and leadership and ensure information is handled appropriately
• Support company-wide initiatives, such as offsites and events
• Prioritize work based on importance/urgency and in a manner that maintains high quality support for senior management
• Support social media management for CEO (via LinkedIn and other channels)