Executive Assistant to CEO

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Requirements:

• Minimum 3 years of experience as an Executive Assistant, Chief of Staff, or similar role in a fast paced startup environment.
• English proficiency.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication; comfortable drafting high-quality materials
• Proven ability to manage multiple competing priorities.
• Advanced proficiency with Microsoft Office Suite.
• Familiarity with AI-powered productivity tools, Canva (or similar design platforms), and the ability to learn new software quickly.
• Demonstrated problem-solving mindset and resourcefulness.

Responsibilities:

• Manage calendar, schedule internal and external meetings, and coordinate travel logistics.
• Handle email correspondence, draft communications, and prepare executive-level reports.
• Track action items, deadlines, and deliverables across initiatives in the companies.
• Facilitate cross-functional collaboration, ensuring stakeholders stay aligned and accountable.
• Clean, update, and maintain key databases (CRM, deal pipelines, contact lists).
• Identify bottlenecks and recommend workflow enhancements.
• Research, pilot, and implement new tools for task management, communication, and data organization.
• Conduct preliminary research for potential investment or partnership opportunities.
• Aggregate and summarize findings into concise decks or briefs.
• Serve as primary point of contact for internal teams, external vendors, and portfolio-company leaders.
• Coordinate meetings, calls, and presentations with investors, advisors, and strategic partners.
• Provide ad hoc support to Operations and Marketing leaders as needed.
• Assist with onboarding processes for new hires and external collaborators.