Executive Assistant to CEO

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Requirements:

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives.
• Experience managing calendars, travel, scheduling, or executive communications.
• Strong communication and interpersonal skills.
• Ability to manage schedules and travel across multiple time zones.
• High attention to detail and excellent multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.
• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

Responsibilities:

• Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
• Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
• Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.
• Communication Liaison: Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen.
• File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
• Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.