Executive Assistant

Posted 11 days agoViewed

View full description

📍 Location: Argentina, Brazil, Mexico, Colombia, Nicaragua

🏢 Company: Proppel

🗣️ Languages: English

🪄 Skills: Communication SkillsAttention to detailOrganizational skillsTime ManagementWritten communicationMS Office

Requirements:

Prior experience supporting executives or founders in a fast-paced environment.
Strong organizational and communication skills, both written and verbal.
Comfortable initiating contact with internal and external parties.
Fluent in English and confident handling both personal and professional tasks.
Self-starter with a detail-oriented and trustworthy approach.

Responsibilities:

Assist with personal life administrative tasks such as handling errands, scheduling appointments, or coordinating with service providers.
Organize and update task management tools like Motion to keep priorities clear.
Reach out to internal team members to follow up or gather information when needed.
Spot inefficiencies and suggest improvements for recurring workflows.
Manage various behind-the-scenes tasks to keep things running smoothly.

Apply

Related Jobs

Apply

🔥 Executive Assistant (Agriculture Industry)

Posted 4 days ago

📍 Remote, open to candidates in LATAM

🧭 Independent Contractor, Full-Time

🔍 Agriculture

🏢 Company: Pearl👥 251-500💰 Angel over 6 years agoE-Commerce Sports

🔧 Requirements

5+ years experience supporting C-level executives in high-growth or multi-entity environments.
Strong command of Microsoft Office, QuickBooks, Shopify, Amazon Seller Central, and AI tools.
Deep organizational skills—ability to handle multiple priorities, overlapping deadlines, and cross-functional stakeholders.
Excellent writing and communication skills—must be able to ghostwrite professional emails and communicate with both internal staff and external clients.
Research-savvy—comfortable synthesizing information from multiple sources and turning it into clear action items.
Familiarity with M&A, legal document prep, or investor relations is a major bonus.

💡 Responsibilities

Manage the CEO’s schedule, inbox, meetings, and task list with precision.
Maintain SOPs, coordinate team logistics, and support operational organization across both companies.
Draft emails to clients, prospects, and internal stakeholders.
Conduct industry research, product deep-dives, competitive analysis, and prepare summary briefs.
Assist in light due diligence, document prep, and communications related to acquisition targets.
Manage QuickBooks (if applicable), Microsoft Office, AI tools (ChatGPT, Perplexity, etc.), and eComm platforms (Amazon, Shopify).

ShopifyCommunication SkillsMicrosoft ExcelMicrosoft OfficeAccountingOrganizational skillsReportingWritingBudgetingResearch skills

Posted 4 days ago

Apply

🔥 Executive Assistant

Posted 5 days ago

📍 Philippines, Colombia, Mexico, Argentina

🧭 Contract

🔍 Venture Capital

🏢 Company: Activate Talent

🔧 Requirements

2+ years of experience as an Executive Assistant or in a similar administrative role.
Excellent written and verbal communication skills in English.
Highly organized with strong attention to detail.
Proficient in Google Workspace (Calendar, Gmail, Docs, Sheets).
Ability to work Eastern Standard Time (EST) hours.
Discretion and ability to handle confidential information with integrity.
Self-starter who can work independently and manage multiple priorities.

💡 Responsibilities

Coordinate and manage the CEO’s schedule, including meetings, calls, and appointments across multiple time zones.
Monitor and respond to emails in a timely and professional manner on behalf of the CEO.
Book domestic travel, including flights, accommodations, ground transportation, and prepare detailed itineraries.
Organize agendas, take meeting notes, and follow up on action items.
Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and professional communication.
Track deadlines, manage reminders, and support the CEO with various administrative needs.

Microsoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationExcellent communication skillsMS Office

Posted 5 days ago

Apply

🔥 Executive Assistant

Posted 6 days ago

📍 Argentina

🧭 Full-Time

💸 2500.0 - 3000.0 USD per month

🏢 Company: Agent👥 1-35 Consulting Financial Services Retirement Life Insurance Insurance

🔧 Requirements

Minimum 4 years of experience as an executive assistant or project manager in a fast paced startup environment.
English proficiency
Strong written and verbal communication skills, with excellent attention to detail.
Proficient in Microsoft Office Suite and project management tools.
Demonstrated ability to drive efficiency and implement new processes and technologies
Strong emotional intelligence and professionalism.
Comfortable taking initiative, pushing projects forward, and taking ownership of tasks.
Highly organized and detail-oriented with a strong ability to manage time effectively and meet deadlines
Ability to manage multiple priorities and stakeholders effectively.
Strong aptitude and experience in project management methodologies and tools.
Ability to maintain confidentiality and exercise sound judgment.

💡 Responsibilities

Provide comprehensive administrative support to the Founder, including managing complex calendars, scheduling meetings, handling email correspondence, preparing reports, and managing confidential information.
Lead and manage various internal projects aimed at improving team efficiency and operational workflows. This includes defining project scope, creating timelines, assigning tasks, tracking progress, and ensuring timely completion.
Identify opportunities for process improvement within the management team's workflow. Research, recommend, and implement new tools and technologies (e.g., Asana, Microsoft Teams) to streamline communication, task management, and project execution.
Proactively follow up on action items, deadlines, and project milestones with the management team to ensure accountability and progress.

Project ManagementProject CoordinationJiraCommunication SkillsMicrosoft ExcelProblem SolvingAttention to detailOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteAdaptabilityMS OfficeFluency in EnglishActive listeningStrong communication skillsEnglish communication

Posted 6 days ago

Apply

🔥 Executive Assistant

Posted 7 days ago

📍 Colombia, Honduras, Guatemala, Peru, Ecuador

🏢 Company: Assistant Launch👥 11-50 Virtual Assistant Staffing Agency Virtual Workforce

🔧 Requirements

Candidates with at least 1 year of experience as an Executive or Administrative assistant
Excellent communication and presentation skills.
Tech-savvy with proficiency in CRM, project management tools, and MS Office.
Proven track record of high performance and a growth mindset.
Strong emotional intelligence and interpersonal skills.
Self-starter with a proactive approach to goal setting and achievement.
Exceptional organizational, prioritization, and multitasking abilities.
Ability to think creatively and solve problems effectively.
Detail-oriented and methodical in work approach.

💡 Responsibilities

Efficiently manage and coordinate schedules, appointments, and meetings.
Plan and arrange travel plans and accommodations for executives.
Ensure timely communication and documentation.
Strategically prioritize the executive's tasks and help optimize their time.
Align with the executive's objectives to promote an effective working relationship.
Support with communications, presentations, reports, and social media management.
Conduct necessary research as required by the executive.
Cater to individual preferences and requirements of the executive.

Project ManagementCommunication SkillsOrganizational skillsTime ManagementMultitaskingMS OfficeCRM

Posted 7 days ago

Apply

🔥 Executive Assistant to CEO

Posted 8 days ago

📍 Mexico

🧭 Full-Time

💸 2500.0 - 3000.0 USD per month

🏢 Company: Agent👥 1-35 Consulting Financial Services Retirement Life Insurance Insurance

🔧 Requirements

Minimum 3 years of experience as an Executive Assistant, Chief of Staff, or similar role in a fast paced startup environment.
English proficiency.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication; comfortable drafting high-quality materials
Proven ability to manage multiple competing priorities.
Advanced proficiency with Microsoft Office Suite.
Familiarity with AI-powered productivity tools, Canva (or similar design platforms), and the ability to learn new software quickly.
Demonstrated problem-solving mindset and resourcefulness.

💡 Responsibilities

Manage calendar, schedule internal and external meetings, and coordinate travel logistics.
Handle email correspondence, draft communications, and prepare executive-level reports.
Track action items, deadlines, and deliverables across initiatives in the companies.
Facilitate cross-functional collaboration, ensuring stakeholders stay aligned and accountable.
Clean, update, and maintain key databases (CRM, deal pipelines, contact lists).
Identify bottlenecks and recommend workflow enhancements.
Research, pilot, and implement new tools for task management, communication, and data organization.
Conduct preliminary research for potential investment or partnership opportunities.
Aggregate and summarize findings into concise decks or briefs.
Serve as primary point of contact for internal teams, external vendors, and portfolio-company leaders.
Coordinate meetings, calls, and presentations with investors, advisors, and strategic partners.
Provide ad hoc support to Operations and Marketing leaders as needed.
Assist with onboarding processes for new hires and external collaborators.

Project CoordinationCommunication SkillsAnalytical SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteAdaptabilityProblem-solving skillsResearchRecruitmentStrong communication skillsCross-functional collaborationData entryStakeholder managementProcess improvementResearch skillsCRMData analyticsData managementEnglish communication

Posted 8 days ago

Apply

🔥 Senior Executive Assistant

Posted 11 days ago

📍 Colombia, Mexico

🏢 Company: VirtueStaff

🔧 Requirements

3+ years of experience as an Executive Assistant or in a similar high-level administrative support role
Exceptional organizational skills with a proven ability to manage multiple tasks and priorities
Superior written and verbal communication skills
Expertise in Microsoft Office Suite and familiarity with project management software
Ability to thrive in a fast-paced environment and adapt to changing priorities
Strong understanding of corporate governance and executive protocol
Proven ability to maintain confidentiality and handle sensitive materials with discretion
Analytical mindset with excellent problem-solving abilities
Strong interpersonal skills with a collaborative approach to teamwork

💡 Responsibilities

Efficiently manage complex calendars, organize meetings, and coordinate international travel arrangements
Create, proofread, and format documents, including reports, presentations, and correspondence
Serve as the primary point of contact, facilitating communication between executives and stakeholders
Lead various special projects, ensuring timely execution and alignment with organizational objectives
Conduct comprehensive research and provide insightful analysis to inform executive decisions
Maintain strict confidentiality and handle sensitive information with integrity
Support the executive office’s daily operations by ensuring all resources are optimally utilized
Mentor junior administrative staff, fostering a culture of collaboration and learning

Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelOrganizational skillsTime ManagementMicrosoft Office SuiteInterpersonal skillsPowerPoint

Posted 11 days ago

Apply

🔥 Part time Executive Assistant to the Founder & Executive Director

Posted 11 days ago

📍 Philippines, Brazil, Colombia, Mexico

🧭 Part-Time

💸 600.0 - 900.0 USD per month

🔍 Asset management and financial sector

🏢 Company: FreedUp

🔧 Requirements

3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership.
Strong experience in email and calendar management, CRM systems, and donor relations.
Excellent written and verbal communication skills, with the ability to draft professional correspondence.
High attention to detail and organizational skills, with the ability to manage multiple priorities.
Proficiency in tools such as Google Workspace, Asana, HubSpot (or similar CRM), and Zoom.
A proactive, problem-solving mindset with a high level of initiative and adaptability.

💡 Responsibilities

Organize meetings, appointments, and travel arrangements, ensuring efficiency and prioritization of key engagements.
Triage emails, draft responses, and maintain timely communication with stakeholders.
Support donor pipeline management, meeting coordination, and follow-ups.
Maintain donor and partner records in CRM systems, ensuring accurate and up-to-date information.
Assist with program coordination, meeting notes, and operational follow-through.
Handle documents, expense tracking, and process optimization to improve efficiency.
Provide insights, research, and preparation for key meetings and initiatives.

Project CoordinationAdministrative ManagementFinancial ManagementCommunication SkillsProblem SolvingOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteReportingData entryRelationship managementCRMData managementBudget management

Posted 11 days ago

Apply

🔥 Executive Assistant - R&D

Posted 11 days ago

📍 Mexico

🧭 Full-Time

🔍 Technology

🏢 Company: Samsara👥 1001-5000💰 Secondary Market over 4 years ago🫂 Last layoff about 5 years agoCloud Data Services Business Intelligence Internet of Things SaaS Software

🔧 Requirements

Minimum of 3 years of experience as an Executive Assistant
Level C1 English proficiency or higher with strong communication skills
Proficiency in Google Suite (Gmail, Calendar, Documents, Sheets, Slides)
Excellent organizational, time management, and problem-solving skills
High attention to detail and direction
Ability to self-manage remotely and prioritize a high volume of tasks
Strong interpersonal skills and ability to collaborate with a team
High level of professionalism and integrity

💡 Responsibilities

Manage multiple executives’ calendars, schedule meetings, anticipate and resolve conflicts
Prepare for meetings including gathering documents, preparing agendas, and coordinating video conferencing
Act as a point of contact between your executive and other stakeholders
Coordinate end to end travel itineraries including flights, lodging, ground transportation, and other details as needed
Manage executives’ corporate credit card reconciliation and expense reports in compliance with company policies
Demonstrate discretion and confidentiality with sensitive information
Champion, role model, and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices

Communication SkillsMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementInterpersonal skillsProblem-solving skills

Posted 11 days ago

Apply

🔥 Executive Assistant to CEO

Posted 25 days ago

📍 Mexico

💸 1500.0 - 2000.0 USD per month

🏢 Company: Yalent👥 10-50

🔧 Requirements

3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives.
Experience managing calendars, travel, scheduling, or executive communications.
Strong communication and interpersonal skills.
Ability to manage schedules and travel across multiple time zones.
High attention to detail and excellent multitasking abilities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.
Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

💡 Responsibilities

Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.
Communication Liaison: Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen.
File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

Communication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsMultitasking

Posted 25 days ago

Apply

🔥 Executive Assistant (Remote LatAm)

Posted about 1 month ago

📍 Colombia, Peru, Mexico, Brazil, Ecuador

🧭 Full-Time

💸 1000.0 - 2000.0 USD per month

🏢 Company: HireHawk

🔧 Requirements

At least 5 years experience in an administrative role
Executive Administrative Assistance and Executive Support skills
Strong communication skills
Excellent organizational skills
Proficiency in project management tools

💡 Responsibilities

Provide executive administrative support
Travel planning
Event coordination
Inbox management
Schedule management
Facilitate communication
Project management
Assist in business operations
Offer general administrative assistance

Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelCustomer serviceAttention to detailOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteExcellent communication skillsProblem-solving skillsBudgetingData entryEnglish communication

Posted about 1 month ago

Apply