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Executive Assistant

Posted 4 days agoViewed

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💎 Seniority level: Executive, 2-4 years

💸 Salary: 100000.0 - 120000.0 USD per year

🔍 Industry: Mental Health Care

🏢 Company: Alma👥 251-500💰 $130,000,000 Series D almost 3 years ago🫂 Last layoff 8 months agoMental HealthMedicalWellnessHealth Care

⏳ Experience: 2-4 years

Requirements:
  • 2-4 years of professional work experience
  • Strong strong computer skills including the ability to work in G Suite
  • Might have experience with systems such as Greenhouse and Airtable
  • You’ve supported a CEO or other high level executive
  • You are able to maintain a high level of integrity and discretion in handling confidential information
  • You possess the ability to thrive in a fast-paced environment, readily adapting to continually changing proprieties and deadlines
  • You are independent and proactive
  • You have strong administrative and organization skills with attention to detail
  • You are a strong communicator; both verbally and written
  • You are based in NYC and comfortable with a hybrid role
Responsibilities:
  • Provide administrative support to CEO, CTO, CPCO, CFO, CPO
  • Manage highly complex calendars and scheduling via Google Suite
  • Plan and coordinate external meetings, which may include cross-functional teams, stakeholders, and outside vendors
  • Assist in document management, compilation, distribution, and storage
  • Compile receipts to file expense reports and track reimbursement status
  • Coordinate travel arrangements and accommodations
  • Be available to help with ad hoc projects across the business to help the leadership team work more efficiently
  • Provide offsite support such as booking meal reservations
  • Be available to come into the Brooklyn office upon requests to greet guests and provide access into the space
  • Coordinate grocery and food deliveries
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