37548384819 - Executive Assistant

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Requirements:

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Strong command of CRM and productivity tools: Affinity, Airtable, Harmonic, Google Workspace, Slack, etc.
• Demonstrated tech-savviness and efficient online research skills
• Excellent written and verbal communication skills in English
• Highly organized and attentive to detail
• Comfortable working remotely and adapting to U.S. time zones (PST preferred)
• Able to exercise discretion, autonomy, and sound judgment in a fast-paced environment

Responsibilities:

• Coordinate meetings, calls, and events across multiple time zones
• Maintain and update data in platforms like Affinity, Airtable, and Harmonic
• Use tools like LinkedIn, ChatGPT, company websites, and Harmonic to collect detailed insights on individuals and organizations
• Leverage systems like Work Smart and AI-powered tools to automate recurring tasks and streamline workflows
• Draft, organize, and respond to emails on behalf of the CEO with professional tone and accuracy
• Compile strategic meeting briefs and background materials
• Document outcomes and ensure timely follow-ups
• Maintain structured, accessible digital files, notes, and operational documentation