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Executive Assistant

Posted 4 months agoViewed

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💎 Seniority level: Executive, 3 years or more

📍 Location: United States, Canada

🔍 Industry: Environmental Management

🗣️ Languages: English

⏳ Experience: 3 years or more

🪄 Skills: Project ManagementData AnalysisCommunication SkillsMicrosoft Office SuiteResearchEditing

Requirements:
  • 3 years or more proven experience as a Virtual, Executive, or Personal Assistant.
  • Proficient in emerging technologies (e.g., AI tools, cloud services, VoIP) and Microsoft Office.
  • Skilled in word processing, spreadsheets, and online scheduling tools (e.g., Outlook, Google Calendar).
  • Strong phone, email, and messaging communication skills.
  • Excellent organizational, time management, and written communication abilities.
  • Discretion, confidentiality, and professionalism.
  • Experience with social media management, especially LinkedIn.
  • Access to a quiet, dedicated workspace.
  • Experience with Xero is an advantage.
Responsibilities:
  • Manage the GM’s calendar, schedule meetings, and coordinate appointments.
  • Arrange travel plans, itineraries, and accommodations.
  • Organize and maintain files, documents, and reports.
  • Track timelines, tasks, and deliverables using Monday.com.
  • Assist with coordinating environmental research projects and meeting deadlines.
  • Monitor progress and provide regular updates to the GM.
  • Draft, proofread, and edit emails, reports, and presentations.
  • Manage communications, ensuring timely responses and follow-ups.
  • Prepare meeting agendas and record accurate minutes.
  • Conduct research to support environmental initiatives.
  • Compile data for reports, presentations, and publications.
  • Update databases with relevant information.
  • Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.
  • Set reminders for important deadlines, meetings, and events.
  • Review scientific and technical documents for accuracy, grammar, and formatting.
  • Ensure consistency and quality in all written communications and publications.
  • Assist with the preparation of grant applications, proposals, and environmental assessments.
  • Coordinate with internal teams and external stakeholders as needed.
  • Handle other administrative or operational tasks to support the GM effectively.
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