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Senior Executive Assistant

Posted 14 days agoViewed

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💎 Seniority level: Senior, 8+ years

📍 Location: United States

💸 Salary: 109000.0 - 163000.0 USD per year

🔍 Industry: Technology

🏢 Company: GoFundMe👥 251-500💰 Series A almost 10 years ago🫂 Last layoff over 2 years agoInternetCrowdfundingPeer to Peer

🗣️ Languages: English

⏳ Experience: 8+ years

🪄 Skills: Project ManagementProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelAgile methodologiesOrganizational skillsTime ManagementProblem-solving skillsMS OfficeBudget management

Requirements:
  • 8+ years of experience in high-level executive support, event management, project coordination, and operational excellence, preferably in a technology company.
  • Minimum B.A.
  • Strong ability to execute multifaceted projects with minimal supervision.
  • Strong analytical skills with a strategic mindset to anticipate opportunities and challenges and propose solutions.
  • Ability to juggle multiple priorities, work under pressure, and meet tight deadlines.
  • High level of professionalism and ability to handle sensitive information with complete discretion.
  • Proficiency in Google Workspace and project management tools like ClickUp/Asana.
  • Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels.
Responsibilities:
  • Partner with the CEO to manage day-to-day administrative operations, drive key initiatives, and streamline administrative processes across departments.
  • Anticipate and prioritize tasks to ensure the CEO's time, attention, and energy are focused on the most important matters. Provide high-level administrative support, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
  • Partner with the CEO’s Chief of Staff to ensure optimal organization of key company operating cadences (QBRs, company meetings, board meetings, etc.) and ad hoc working sessions.
  • Lead or support critical operational projects, ensuring milestones and follow-throughs. Collaborate cross-functionally to drive initiatives forward.
  • Use strong judgment and problem-solving skills to resolve time-sensitive operational issues with minimal guidance.
  • Streamline and optimize operational processes to enhance efficiency across the Administrative team.
  • Ensure timely, clear, and efficient communication for the CEO.
  • Coordinate with the Workplace, IT, and Security teams to plan and execute company events, off-sites, and team-building initiatives, managing logistics, budgets, and timelines.
  • Handle sensitive matters with the utmost discretion and confidentiality protecting company and executive interests.
  • Support with team presentations, reports, and correspondence on behalf of the executives.
  • Travel required with some regularity
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