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Executive Assistant

Posted about 3 hours agoViewed

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💎 Seniority level: Executive, 3+ years

📍 Location: Calgary, Alberta, Canada

🏢 Company: Smart Apartment Data

🗣️ Languages: English

⏳ Experience: 3+ years

🪄 Skills: Project ManagementProject CoordinationHR ManagementCross-functional Team LeadershipOperations ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelAttention to detailOrganizational skillsTime ManagementMS OfficeFluency in EnglishRecruitmentRisk ManagementStakeholder management

Requirements:
  • 3+ years of proven experience as an Executive Assistant or similar role
  • Strong organizational and communication skills.
  • Familiarity with project management tools (e.g., Trello, Asana).
  • Experience in task and project management for operations and support departments.
  • Proven ability to collaborate and work effectively across all company departments.
  • Skilled in managing and prioritizing ad-hoc tasks.
  • Eager to learn and has a strong interest in expanding current knowledge and skills.
Responsibilities:
  • Support the CEO and the Founder in managing department leaders and projects
  • Assist with project management, ensure timely deliverables, and follow-ups
  • Collaborate with teams to ensure objectives are met.
  • Provide regular updates to stakeholders.
  • Identify and mitigate risks.
  • Maintain an efficient flow of information between all levels, including internal team and management of plans, tasks, projects, and priorities
  • Assist the full life cycle of recruiting, including reviewing interviews, liaising between the hiring team and the management, and coordinating onboarding of new hires
  • Conduct research, investigations, compile data, and data interpretation
  • Serve as the primary point of contact for the internal team and management
  • Handle sensitive information with confidentiality and discretion
  • Other administrative tasks as assigned
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