Executive Assistant

Posted about 1 month agoViewed

💎 Seniority level: Executive, Demonstrated experience as an executive assistant, program manager, or in an equivalent role

📍 Location: United States, Canada

💸 Salary: 137000.0 USD per year

🔍 Industry: Software Development

🗣️ Languages: English

⏳ Experience: Demonstrated experience as an executive assistant, program manager, or in an equivalent role

🪄 Skills: Project ManagementData AnalysisCommunication SkillsTime Management

Requirements:

Demonstrated experience as an executive assistant or program manager
Comfort with data and metrics
Thorough experience in scheduling and organization
Strong communication skills, both verbal and written
Strong project management skills
Ability to handle confidential information
Calm and professional demeanour
Comfort with adjustments and changes
Strong social and emotional intelligence
Adaptable and flexible in handling projects

Responsibilities:

Understand top priorities of the product and engineering org
Optimize schedules for focused work time
Partner with leadership for quarterly planning cycles
Take ownership of key projects and manage progress
Plan and facilitate meetings with detailed notes
Act as a liaison between leadership and teams
Prepare reports and track progress
Implement improvements to systems and processes
Coordinate travel logistics for key events
Handle sensitive information with discretion
Manage multiple email inboxes

Apply

Related Jobs

Apply

🔥 Executive Assistant

Posted 1 day ago

📍 United States, Canada

🧭 Full-Time

💸 58.0 - 78.0 USD per hour

🏢 Company: Learneo

🔧 Requirements

Effective communication skills
Proactive problem-solving abilities
Strong organizational skills
Proficient in productivity tools

💡 Responsibilities

Schedule and manage the CEO's calendars
Organize travel logistics
Handle personal errands and tasks
Draft content and communications

Project ManagementContent creationMicrosoft Office SuiteWriting

Posted 1 day ago

Apply

🔥 Senior Executive Assistant

Posted 15 days ago

📍 United States, Canada

🧭 Full-Time

🔍 Online Gambling

🏢 Company: Gambling.com Group👥 251-500💰 $50,000,000 Post-IPO Debt 11 months agoInternet Digital Marketing Advertising Gaming

🔧 Requirements

5 years experience as an Executive Assistant
Fluent in English and French
Proficient in Microsoft Office Suite
Excellent organizational and time management skills
Exceptional attention to detail
Willingness to travel internationally

💡 Responsibilities

Manage CEO's calendar and schedule meetings
Arrange international travel and accommodations
Handle communications on behalf of the CEO
Coordinate materials for executive meetings
Maintain confidential information and records
Act as a liaison between the CEO and stakeholders
Provide general administrative support to the CEO

Attention to detailOrganizational skillsTime ManagementMicrosoft Office Suite

Posted 15 days ago

Apply

🔥 Executive Assistant

Posted 16 days ago

📍 United States, Netherlands, United Kingdom, Ireland, Estonia, Portugal, France, Sweden, Canada

🧭 Full-Time

🔍 Electric utility and climate technology

🏢 Company: Overstory👥 1-10 E-Commerce

🔧 Requirements

5+ years of experience as an executive assistant, ideally to a CEO.
Experience in early-stage start-ups and familiarity with fast-paced environments.
Self-starter capable of identifying and solving challenges.
Exceptional verbal and written communication skills in English.
Ability to leverage AI for increased efficiency.
Strong organizational and interpersonal skills for handling sensitive information.
Located in a GMT/CET time zone.

💡 Responsibilities

Help the CEO stay organized by managing her calendar and scheduling meetings.
Prepare meeting materials and organize business trips.
Coordinate remote office operations, including vendor subscriptions and mail.
Assist hiring managers with recruitment by tracking candidate progress and scheduling interviews.

Communication SkillsOrganizational skillsWritten communicationVerbal communicationRecruitment

Posted 16 days ago

Apply

🔥 Executive Assistant, Office of Chief Medical Officer

Posted 20 days ago

📍 New York City

🧭 Full-Time

🔍 Health and Community Wellness

🔧 Requirements

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year in an administrative capacity.
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the described supervisory experience.
A four-year high school diploma or equivalent and five years of relevant experience including one year of supervisory experience.
Education and/or experience equivalent to the above.

💡 Responsibilities

Assume oversight responsibility for coordinating and managing the daily administrative functions of the Chief Equity Officer/Deputy Commissioner’s Office.
Plan, prioritize, and adjust internal and external meetings and commitments.
Manage the daily calendar and gather information for appointments.
Participate in weekly team meetings to manage workflow.
Assess urgent situations and escalate priorities as necessary.
Manage travel arrangements and ensure alignment with agency guidelines.
Consult with the Chief Equity Officer/Deputy Commissioner to monitor project status.
Serve as the primary liaison for coordinating administrative activities for special events.
Monitor administrative correspondence across the agency and ensure timely responses.
Assist with agency requests and perform other administrative tasks as assigned.

Administrative ManagementMicrosoft OfficeAttention to detailOrganizational skillsTime Management

Posted 20 days ago

Apply

🔥 Director’s Action Group (Executive Assistant)

Posted 21 days ago

📍 United States

🧭 Full-Time

💸 35.0 - 55.0 USD per hour

🔍 Administration

🏢 Company: INTECON

🔧 Requirements

Bachelor’s degree in Business Administration or related field
Proficiency in Microsoft Office Suite and Google Workspace
Experience managing high-profile executive schedules

💡 Responsibilities

Provide high-level administrative support to the AFWERX Director
Manage and prepare official correspondence and executive reports
Supervise and train lower-level Administrative Specialists

Project ManagementCybersecurityAdministrative ManagementComplianceMicrosoft Office SuiteResearchReportingTrainingWritingStakeholder management

Posted 21 days ago

Apply

🔥 Executive Assistant to the Executive Director (Fully Remote Position at Not-for-Profit Association)

Posted 29 days ago

📍 Maine, Vermont, Connecticut, New Hampshire, Massachusetts, New Jersey, Pennsylvania, Delaware, Maryland, Virginia, West Virginia, Ohio, North Carolina, South Carolina, Georgia, Florida, Alabama, Michigan, Tennessee, Iowa, Wisconsin, Missouri, Minnesota, Texas

🧭 Full-Time

🔍 Nonprofit education sector

🔧 Requirements

Bachelor’s degree in a relevant field or equivalent experience required.
Minimum of 10+ years of experience in executive-level administrative support, nonprofit management, or a related role.
Exceptional time management, organizational, and project management skills.
Strong written and verbal communication skills.
Tech-savvy with proficiency in Microsoft Office Suite and Google Workspace.

💡 Responsibilities

Serve as the primary point of contact for the ED's office, managing correspondence, scheduling, and preparation.
Draft, review, and edit communications, presentations, and reports for the ED.
Coordinate and prioritize the ED’s calendar, anticipating needs.
Liaise between the ED and Board of Directors, organizing Board meetings and documentation.
Manage day-to-day operations of the ED office, including budgets and resource allocation.
Assist in planning development initiatives and maintain donor records.

Project ManagementAttention to detailOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteExcellent communication skills

Posted 29 days ago

Apply

🔥 Executive Assistant (3 month Contract / Temporary)

Posted 29 days ago

📍 USA

🧭 Temporary

🔍 Customer acquisition, technology

🏢 Company: Nift👥 1-10💰 Seed over 8 years agoBanking Insurance Software

🔧 Requirements

BS/BA degree (preferred) or equivalent experience.
Minimum of 6 years of post-college work experience, with at least 2 years supporting a CEO or executive team member.
Incredibly proactive and ability to operate autonomously.
Excellent EQ, interpersonal and relationship-building skills.
Strong written and verbal communication skills.
Exceptional organizational skills and attention to detail.
High level of professionalism, discretion, and confidentiality.
Strong scheduling and coordination skills, adaptable to changes.
Ability to work independently in a fast-paced environment.
Strategic thinking and problem-solving abilities.
High proficiency with productivity tools like G suite.

💡 Responsibilities

Interact regularly and build relationships with executives across all the teams at Nift.
Identify ways executives can use their time better, and things you can take off their plate.
Prepare reports and presentations by gathering insights, data, research, and information.
Establish communication channels between the CEO and leadership team.
Lead content flow for company and board meetings.
Manage the team's emails, ensuring timely responses.
Proactively manage the CEO’s schedules, meetings, and travel arrangements.
Organize professional events, speaking engagements, and company off-sites.

Project ManagementData AnalysisCommunication SkillsOrganizational skillsPresentation skillsTime ManagementMicrosoft Office SuiteRelationship building

Posted 29 days ago

Apply

🔥 Executive Assistant to CEO/CFO (Temporary Full-Time)

Posted about 1 month ago

📍 United States

🧭 Temporary

💸 117000.0 - 182500.0 USD per year

🔍 Website Experience Platform

🏢 Company: Webflow👥 501-1000💰 $120,000,000 Series C almost 3 years ago🫂 Last layoff 7 months agoCMS Web Hosting Web Design

🔧 Requirements

4-6 years of previous experience supporting CEO & C-level executives, ideally in a remote-first environment.
Highly organized and detail-oriented, proficient in managing multiple priorities.
Strong written and verbal communication skills for effective interaction with senior executives.
Expert in Google Workspace apps, Slack, Zoom, Workday, and Navan.
Ability to manage confidential information with discretion and integrity.
Adaptable in a fast-paced environment and able to handle ambiguous situations.
Proactive in seeking opportunities for process improvement.

💡 Responsibilities

Strategically manage the CEO and CFO’s calendar and inbox to prioritize high-impact activities.
Coordinate leadership meetings and track key deliverables across the organization.
Lead cross-functional special projects and organize team events.
Arrange travel logistics for the CEO and CFO, managing associated budgets.
Handle confidential information discreetly and enhance information flow within the executive team.
Build relationships with stakeholders to ensure effective communication.

Project Management

Posted about 1 month ago

Apply

🔥 Executive Assistant

Posted about 1 month ago

📍 Canada

🧭 Full-Time

🔍 Interior décor technology

🏢 Company: Leap Tools👥 101-250 Internet Augmented Reality Information Technology Data Visualization

🔧 Requirements

Excellent business communication skills, both written and verbal.
Comfortable with online productivity tools such as Google Docs, Word, Sheets, and Excel.
Ability to improve productivity and efficiency through organized support and proactive assistance.
Meticulous attention to detail in all tasks and communications.
Experience in anticipating potential issues and developing preemptive solutions.
Proven ability to create and manage comprehensive checklists and to-do lists.
Maintain security of personal information and sensitive company data.
Adaptability to take on increased responsibilities as the role and company evolve.
A track record of successfully managing complex projects or events, demonstrating strong organizational and problem-solving abilities.
Experience in a start-up/scale-up environment or education in a relevant field is an asset.

💡 Responsibilities

Manage complex travel arrangements for CEO and senior leadership, ensuring efficiency and cost-effectiveness.
Review, prioritize, and manage the CEO's email inbox, responding to or redirecting emails as necessary.
Monitor action items and follow-ups from meetings, ensuring responses are obtained before subsequent meetings.
Assist in creating detailed meeting agendas and distributing relevant documents for proper preparation.
Schedule and coordinate appointments, meetings, and events to optimize the CEO's time.
Act as a liaison between the CEO and executives, employees, and external stakeholders.

Project ManagementAttention to detailOrganizational skillsMultitaskingMicrosoft Office SuiteExcellent communication skills

Posted about 1 month ago

Apply

🔥 Executive Assistant

Posted about 1 month ago

📍 Canada

🧭 Full-Time

💸 92000.0 - 120000.0 CAD per year

🔍 AI customer experience

🏢 Company: Ada👥 251-500💰 $130,000,000 Series C almost 4 years ago🫂 Last layoff about 2 years agoArtificial Intelligence (AI)Intelligent Systems SaaS Machine Learning Chatbot Software

🔧 Requirements

3+ years experience in an Executive Assistant or Executive Support role at the EVP, SVP or C level.
Experience facilitating the work of a senior leader.
Self-starter with exceptional organizational skills.
Ability to prioritize and balance multiple tasks in a fast-paced environment.
Excellent verbal and written communication skills.
High attention to detail and reliable team player.
Experience preparing correspondence on behalf of executives.

💡 Responsibilities

Provide proactive administrative & coordination support to a minimum of two Executives.
Manage multiple calendars and priorities based on meetings and departmental needs.
Ensure day-to-day schedules are organized for efficient completion of obligations.
Assist with recurring and ad-hoc administrative projects.
Create meeting agendas, document minutes, and track action items.
Support execution of events organized by the People Operations Team.

Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsWritten communicationMultitasking

Posted about 1 month ago

Apply