Executive Assistant

Posted about 1 month agoViewed

💎 Seniority level: Executive, 3+ years

📍 Location: Canada

💸 Salary: 92000.0 - 120000.0 CAD per year

🔍 Industry: AI customer experience

🏢 Company: Ada👥 251-500💰 $130,000,000 Series C almost 4 years ago🫂 Last layoff about 2 years agoArtificial Intelligence (AI)Intelligent Systems SaaS Machine Learning Chatbot Software

🗣️ Languages: English

⏳ Experience: 3+ years

🪄 Skills: Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsWritten communicationMultitasking

Requirements:

3+ years experience in an Executive Assistant or Executive Support role at the EVP, SVP or C level.
Experience facilitating the work of a senior leader.
Self-starter with exceptional organizational skills.
Ability to prioritize and balance multiple tasks in a fast-paced environment.
Excellent verbal and written communication skills.
High attention to detail and reliable team player.
Experience preparing correspondence on behalf of executives.

Responsibilities:

Provide proactive administrative & coordination support to a minimum of two Executives.
Manage multiple calendars and priorities based on meetings and departmental needs.
Ensure day-to-day schedules are organized for efficient completion of obligations.
Assist with recurring and ad-hoc administrative projects.
Create meeting agendas, document minutes, and track action items.
Support execution of events organized by the People Operations Team.

Apply

Related Jobs

Apply

🔥 Executive Assistant

Posted 1 day ago

📍 United States, Canada

🧭 Full-Time

💸 58.0 - 78.0 USD per hour

🏢 Company: Learneo

🔧 Requirements

Effective communication skills
Proactive problem-solving abilities
Strong organizational skills
Proficient in productivity tools

💡 Responsibilities

Schedule and manage the CEO's calendars
Organize travel logistics
Handle personal errands and tasks
Draft content and communications

Project ManagementContent creationMicrosoft Office SuiteWriting

Posted 1 day ago

Apply

🔥 Executive Assistant

Posted 16 days ago

📍 United States, Netherlands, United Kingdom, Ireland, Estonia, Portugal, France, Sweden, Canada

🧭 Full-Time

🔍 Electric utility and climate technology

🏢 Company: Overstory👥 1-10 E-Commerce

🔧 Requirements

5+ years of experience as an executive assistant, ideally to a CEO.
Experience in early-stage start-ups and familiarity with fast-paced environments.
Self-starter capable of identifying and solving challenges.
Exceptional verbal and written communication skills in English.
Ability to leverage AI for increased efficiency.
Strong organizational and interpersonal skills for handling sensitive information.
Located in a GMT/CET time zone.

💡 Responsibilities

Help the CEO stay organized by managing her calendar and scheduling meetings.
Prepare meeting materials and organize business trips.
Coordinate remote office operations, including vendor subscriptions and mail.
Assist hiring managers with recruitment by tracking candidate progress and scheduling interviews.

Communication SkillsOrganizational skillsWritten communicationVerbal communicationRecruitment

Posted 16 days ago

Apply

🔥 Executive Assistant, Office of Chief Medical Officer

Posted 20 days ago

📍 New York City

🧭 Full-Time

🔍 Health and Community Wellness

🔧 Requirements

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year in an administrative capacity.
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the described supervisory experience.
A four-year high school diploma or equivalent and five years of relevant experience including one year of supervisory experience.
Education and/or experience equivalent to the above.

💡 Responsibilities

Assume oversight responsibility for coordinating and managing the daily administrative functions of the Chief Equity Officer/Deputy Commissioner’s Office.
Plan, prioritize, and adjust internal and external meetings and commitments.
Manage the daily calendar and gather information for appointments.
Participate in weekly team meetings to manage workflow.
Assess urgent situations and escalate priorities as necessary.
Manage travel arrangements and ensure alignment with agency guidelines.
Consult with the Chief Equity Officer/Deputy Commissioner to monitor project status.
Serve as the primary liaison for coordinating administrative activities for special events.
Monitor administrative correspondence across the agency and ensure timely responses.
Assist with agency requests and perform other administrative tasks as assigned.

Administrative ManagementMicrosoft OfficeAttention to detailOrganizational skillsTime Management

Posted 20 days ago

Apply

🔥 Executive Assistant

Posted about 1 month ago

📍 United States, Canada

🧭 Full-Time

💸 137000.0 USD per year

🔍 Software Development

🔧 Requirements

Demonstrated experience as an executive assistant or program manager
Comfort with data and metrics
Thorough experience in scheduling and organization
Strong communication skills, both verbal and written
Strong project management skills
Ability to handle confidential information
Calm and professional demeanour
Comfort with adjustments and changes
Strong social and emotional intelligence
Adaptable and flexible in handling projects

💡 Responsibilities

Understand top priorities of the product and engineering org
Optimize schedules for focused work time
Partner with leadership for quarterly planning cycles
Take ownership of key projects and manage progress
Plan and facilitate meetings with detailed notes
Act as a liaison between leadership and teams
Prepare reports and track progress
Implement improvements to systems and processes
Coordinate travel logistics for key events
Handle sensitive information with discretion
Manage multiple email inboxes

Project ManagementData AnalysisCommunication SkillsTime Management

Posted about 1 month ago

Apply

🔥 Executive Assistant

Posted about 1 month ago

📍 Canada

🧭 Full-Time

🔍 Interior décor technology

🏢 Company: Leap Tools👥 101-250 Internet Augmented Reality Information Technology Data Visualization

🔧 Requirements

Excellent business communication skills, both written and verbal.
Comfortable with online productivity tools such as Google Docs, Word, Sheets, and Excel.
Ability to improve productivity and efficiency through organized support and proactive assistance.
Meticulous attention to detail in all tasks and communications.
Experience in anticipating potential issues and developing preemptive solutions.
Proven ability to create and manage comprehensive checklists and to-do lists.
Maintain security of personal information and sensitive company data.
Adaptability to take on increased responsibilities as the role and company evolve.
A track record of successfully managing complex projects or events, demonstrating strong organizational and problem-solving abilities.
Experience in a start-up/scale-up environment or education in a relevant field is an asset.

💡 Responsibilities

Manage complex travel arrangements for CEO and senior leadership, ensuring efficiency and cost-effectiveness.
Review, prioritize, and manage the CEO's email inbox, responding to or redirecting emails as necessary.
Monitor action items and follow-ups from meetings, ensuring responses are obtained before subsequent meetings.
Assist in creating detailed meeting agendas and distributing relevant documents for proper preparation.
Schedule and coordinate appointments, meetings, and events to optimize the CEO's time.
Act as a liaison between the CEO and executives, employees, and external stakeholders.

Project ManagementAttention to detailOrganizational skillsMultitaskingMicrosoft Office SuiteExcellent communication skills

Posted about 1 month ago

Apply

🔥 Executive Assistant (with WordPress Experience)

Posted 3 months ago

📍 Philippines

🧭 Full-Time

🔍 Insurance industry

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

🔧 Requirements

3-5 years of experience as an Executive Assistant, Project Manager, or similar role.
Experience with LearnDash (WordPress LMS plugin).
Strong organizational skills with attention to detail.
Proficiency in project management tools (Asana, Trello, or similar).
Exceptional written and verbal communication skills.
Ability to work independently and manage multiple priorities.
Tech-savviness with Microsoft Office Suite, Zoom, and CRM platforms.

💡 Responsibilities

Provide comprehensive support to the CEO by managing their calendar and scheduling meetings.
Oversee the learning management system on WordPress and LearnDash, including member communications.
Plan and execute training programs and events while managing stakeholder relationships.
Maintain organized digital records in cloud-based platforms.
Coordinate travel itineraries and prepare meeting agendas.

Project ManagementCommunication SkillsCollaborationMicrosoft OfficeAttention to detailOrganizational skillsMicrosoft Office SuiteWordPress

Posted 3 months ago

Apply

🔥 Recruiter/Executive Assistant to Dir. of Operations

Posted 4 months ago

📍 Central or Mountain time zones

🧭 Part-Time

🔍 Dental or oral surgery

🏢 Company: Wisdom Teeth Guys

🔧 Requirements

Meticulous - a fine eye for details.
Resourceful - able to find solutions.
Positive - pleasant to work with.
Hyper-organized - manage multiple projects effectively.
Utterly reliable and completely trustworthy.
Well spoken - professional communication skills over phone and in writing.
Independent and a team player.
Able to create systems.
Possess common sense and business sense.
Comfortable with technology.
Excellent problem-solving skills.

💡 Responsibilities

Recruiting staff for multiple departments in the company.
Assisting the management team in running a growing DSO company.
Providing credentialing support.
Handling various research projects such as new software tools.
Taking on tasks or projects when no one else has the time or expertise.

Project ManagementCommunication SkillsAnalytical SkillsCollaboration

Posted 4 months ago

Apply

🔥 Executive Assistant (US-Bassed Property Management and Rentals)

Posted 4 months ago

📍 Philippines

🧭 Full-Time

💸 1500 - 1500 USD per month

🔍 Property management and rentals

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

🔧 Requirements

5+ years of experience as an Executive Assistant or Chief of Staff.
Strong organizational and project management skills.
Proficiency with Microsoft Office 365, project management tools (Asana, Trello), and cloud-based platforms.
Excellent communication skills.
Ability to handle confidential information with discretion.

💡 Responsibilities

Provide direct administrative support to the CEO, managing schedules and prioritizing tasks.
Organize appointments, meetings, and conferences across time zones, proactively addressing scheduling conflicts.
Draft and manage emails, presentations, and reports while ensuring consistency and professionalism.
Create, organize, and maintain digital records using cloud-based platforms.
Plan detailed travel itineraries, including bookings and meeting arrangements.
Prepare agendas, meeting notes, and action item lists, ensuring timely follow-up.
Assist in managing special projects by tracking timelines, resources, and stakeholder communication.
Support hybrid work operations, including vendor coordination and equipment management.

Project ManagementProject CoordinationCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelOrganizational skillsExcellent communication skills

Posted 4 months ago

Apply