Executive Assistant (US-Bassed Property Management and Rentals)

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Requirements:

• 5+ years of experience as an Executive Assistant or Chief of Staff.
• Strong organizational and project management skills.
• Proficiency with Microsoft Office 365, project management tools (Asana, Trello), and cloud-based platforms.
• Excellent communication skills.
• Ability to handle confidential information with discretion.

Responsibilities:

• Provide direct administrative support to the CEO, managing schedules and prioritizing tasks.
• Organize appointments, meetings, and conferences across time zones, proactively addressing scheduling conflicts.
• Draft and manage emails, presentations, and reports while ensuring consistency and professionalism.
• Create, organize, and maintain digital records using cloud-based platforms.
• Plan detailed travel itineraries, including bookings and meeting arrangements.
• Prepare agendas, meeting notes, and action item lists, ensuring timely follow-up.
• Assist in managing special projects by tracking timelines, resources, and stakeholder communication.
• Support hybrid work operations, including vendor coordination and equipment management.