Executive Assistant

Posted 10 days agoViewed

View full description

💎 Seniority level: Executive, 2+ years

📍 Location: Canada, EST, PST

🔍 Industry: EdTech

🏢 Company: moozoom

🗣️ Languages: English, French

⏳ Experience: 2+ years

🪄 Skills: Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteExcellent communication skillsAdaptabilityProblem-solving skillsFluency in EnglishActive listeningStrong communication skillsData entryComputer skillsFinancial analysisBudget management

Requirements:

Minimum of 2+ years of experience as an executive assistant or similar role.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational and time-management skills.
Excellent communication skills, both written and verbal - Bilingual in English and French.
Ability to handle multiple tasks and priorities in a fast-paced environment.
Professional demeanor with strong judgment and discretion.
Strong sense of discretion and rigor in handling confidential information.

Responsibilities:

Manage executive schedules and coordinate appointments, meetings, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Handle confidential information with professionalism and discretion.
Maintain and organize emails, files and records.
Assist in project management and track progress on various initiatives.
Act as a liaison between executives and other departments.
Prepare regular reports on the progress of initiatives and propose appropriate solutions as needed.
Support in organizing company events and workshops.
Manage certain aspects of the CEO's daily life (e.g., personal appointments) to ensure optimal alignment with professional obligations.
Anticipate the CEO's needs and propose reactive solutions in the event of unforeseen circumstances or urgent requests.

Apply

Related Jobs

Apply

🔥 Executive Assistant

Posted about 1 month ago

📍 United States, Netherlands, United Kingdom, Ireland, Estonia, Portugal, France, Sweden, Canada

🧭 Full-Time

🔍 Electric utility and climate technology

🏢 Company: Overstory👥 1-10 E-Commerce

🔧 Requirements

5+ years of experience as an executive assistant, ideally to a CEO.
Experience in early-stage start-ups and familiarity with fast-paced environments.
Self-starter capable of identifying and solving challenges.
Exceptional verbal and written communication skills in English.
Ability to leverage AI for increased efficiency.
Strong organizational and interpersonal skills for handling sensitive information.
Located in a GMT/CET time zone.

💡 Responsibilities

Help the CEO stay organized by managing her calendar and scheduling meetings.
Prepare meeting materials and organize business trips.
Coordinate remote office operations, including vendor subscriptions and mail.
Assist hiring managers with recruitment by tracking candidate progress and scheduling interviews.

Communication SkillsOrganizational skillsWritten communicationVerbal communicationRecruitment

Posted about 1 month ago

Apply

🔥 Executive Assistant, Office of Chief Medical Officer

Posted about 1 month ago

📍 New York City

🧭 Full-Time

🔍 Health and Community Wellness

🔧 Requirements

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year in an administrative capacity.
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the described supervisory experience.
A four-year high school diploma or equivalent and five years of relevant experience including one year of supervisory experience.
Education and/or experience equivalent to the above.

💡 Responsibilities

Assume oversight responsibility for coordinating and managing the daily administrative functions of the Chief Equity Officer/Deputy Commissioner’s Office.
Plan, prioritize, and adjust internal and external meetings and commitments.
Manage the daily calendar and gather information for appointments.
Participate in weekly team meetings to manage workflow.
Assess urgent situations and escalate priorities as necessary.
Manage travel arrangements and ensure alignment with agency guidelines.
Consult with the Chief Equity Officer/Deputy Commissioner to monitor project status.
Serve as the primary liaison for coordinating administrative activities for special events.
Monitor administrative correspondence across the agency and ensure timely responses.
Assist with agency requests and perform other administrative tasks as assigned.

Administrative ManagementMicrosoft OfficeAttention to detailOrganizational skillsTime Management

Posted about 1 month ago

Apply

🔥 Executive Assistant

Posted about 2 months ago

📍 United States, Canada

🧭 Full-Time

💸 137000.0 USD per year

🔍 Creator Marketing

🔧 Requirements

Demonstrated experience as an executive assistant, program manager, or in an equivalent role, in a fast-paced environment.
Comfort with data, metrics, and creating reports.
Thorough experience with scheduling, organization, time management, and travel logistics.
Thoughtful, direct, and kind communication skills, both verbal and written.
Strong project management skills - you're not afraid of tight deadlines and you keep your work organized and outcome-focused.
Comfort handling confidential and highly sensitive information with discretion.
A calm, professional, and approachable demeanour when handling sensitive issues or tricky changes in priority.
Comfort making adjustments and changes on the fly with a positive, collaborative attitude.
Strong social and emotional intelligence - you enjoy cultivating relationships with all types of people.
Adaptable and flexible - you're comfortable handling miscellaneous projects and duties as needed.
Be autonomous and self-motivated to work effectively in a 100% remote company.
Have enthusiasm for and belief in our mission, vision, and values .

💡 Responsibilities

Understand top priorities of the product and engineering org to support the VP of Product and Director of Engineering and advance initiatives.
Optimize schedules to create more focused work time, ensuring their time is focused on high-priority tasks by managing schedules, meetings, and project updates.
Partner with leadership, product, and engineering, to facilitate quarterly planning cycles, coordinating schedules, deliverables, and follow-through on goals and milestones.
Take ownership of key projects, ensuring timely progress by identifying blockers, coordinating with stakeholders, and maintaining clear communication.
Plan, prepare, and facilitate meetings, including agendas, taking detailed notes, and tracking action items.
Act as a liaison between leadership and broader teams, ensuring seamless communication and alignment on initiatives and priorities.
Prepare reports and track progress against goals. Manage performance metrics for the teams.
Identify and implement improvements to systems and processes to increase efficiency and reduce friction in day-to-day operations.
Coordinate travel logistics and prepare for key events such as team retreats, board meetings, and conferences.
Handle sensitive information with discretion, maintaining trust and professionalism in all interactions.
Manage multiple email inboxes.

Project ManagementData AnalysisCommunication SkillsTime Management

Posted about 2 months ago

Apply

🔥 Executive Assistant

Posted about 2 months ago

📍 Canada

🧭 Full-Time

🔍 Interior décor technology

🏢 Company: Leap Tools👥 101-250 Internet Augmented Reality Information Technology Data Visualization

🔧 Requirements

Excellent business communication skills, both written and verbal.
Comfortable with online productivity tools such as Google Docs, Word, Sheets, and Excel.
Ability to improve productivity and efficiency through organized support and proactive assistance.
Meticulous attention to detail in all tasks and communications.
Experience in anticipating potential issues and developing preemptive solutions.
Proven ability to create and manage comprehensive checklists and to-do lists.
Maintain security of personal information and sensitive company data.
Adaptability to take on increased responsibilities as the role and company evolve.
A track record of successfully managing complex projects or events, demonstrating strong organizational and problem-solving abilities.
Experience in a start-up/scale-up environment or education in a relevant field is an asset.

💡 Responsibilities

Manage complex travel arrangements for CEO and senior leadership, ensuring efficiency and cost-effectiveness.
Review, prioritize, and manage the CEO's email inbox, responding to or redirecting emails as necessary.
Monitor action items and follow-ups from meetings, ensuring responses are obtained before subsequent meetings.
Assist in creating detailed meeting agendas and distributing relevant documents for proper preparation.
Schedule and coordinate appointments, meetings, and events to optimize the CEO's time.
Act as a liaison between the CEO and executives, employees, and external stakeholders.

Project ManagementAttention to detailOrganizational skillsMultitaskingMicrosoft Office SuiteExcellent communication skills

Posted about 2 months ago

Apply