Executive Assistant, Office of the Executive Team

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Requirements:

• Strong proficiency with Google Suite and Slack, and/or the ability to quickly learn new tools.
• Able to maintain discretion when working with highly confidential information.
• Highly proactive and great at managing up.
• Exceptionally detail oriented.
• A creative problem solver.
• A great communicator.
• A strong collaborator.
• Accountable.

Responsibilities:

• Provide ad hoc support for complex scheduling needs and proactive calendar management for select high-need use cases
• Support selected high priority team meetings by setting up conference calls, sending out pre-reads, taking notes, following up on next steps, etc.
• Plan, coordinate, and occasionally attend team offsites; research & book accommodations, purchase & set up supplies, order meals, make reservations, support agenda planning, etc.
• Support team connectivity and employee engagement by planning events, sending gifts, coordinating teambuilding activities, etc.
• Serve as day-to-day point person, answering questions, pointing people toward the right resources, etc.; serve as point of contact and/or owner for org-wide initiatives such as team celebrations (e.g. birthdays & Lumeversaries), employee engagement survey completion, end of year People Team processes, etc.