Executive Assistant

Posted 10 days agoViewed

💎 Seniority level: Executive, 5+ years

📍 Location: United States

🔍 Industry: Technology

🏢 Company: Vanta👥 501-1000💰 $150,000,000 Series C 8 months agoInternet Artificial Intelligence (AI)Compliance Cyber Security Software

🗣️ Languages: English

⏳ Experience: 5+ years

🪄 Skills: Project CoordinationAdministrative ManagementCommunication SkillsOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteBudget management

Requirements:

5+ years of professional experience in a similar role, with 2-3+ years of experience being an Executive Assistant to a Vice President+ level role in a technology company.
Preference is for candidates with prior Executive Assistant experience to a C-level executive in a technology company.
You are a self-starter who is highly motivated and comfortable with taking on multiple work streams and priorities
You have excellent organizational, prioritization, and problem solving skills
You can think on your feet, and shift to changing needs and priorities
You have strong written and verbal communication skills, including confidently communicating to stakeholders across the organization
You're a team player and you hold yourself to the highest ethical and work performance standards
You always exercise a high level of confidentiality and treat sensitive situations with good judgment

Responsibilities:

Be a trusted partner to our executives, providing administrative and strategic support on a day to day basis
Act as a gatekeeper for your leaders, managing calendars and scheduling meetings according to your leaders’ priorities
Regularly review operating practices and meeting cadencies, and propose and implement improvements
Plan and execute department level offsites, meetings, and events
Coordinate travel and related accommodations for your leaders
Drafting communication and emails on behalf of the leader
Assist the leader with inbox management
Assist with any meeting and public relations (PR) preparation, such as gathering details and briefing materials
Attend critical meetings of the executive and ensure action items are completed
Create and manage expenses for your leaders and any department and team events
Manage and drive special projects for your leaders and their departments
Work closely with other executive assistants to ensure that Vanta's Leadership Team is staying coordinated on meetings and action items
Assist with the Executive Administration team’s strategic projects - the Executive Administration team is part of the People Team, and works on a wide variety of interesting projects to help Vanta meet its business objectives

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