Executive Assistant

Posted about 2 months agoViewed

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💎 Seniority level: Executive, Proven experience as an Executive Assistant or in other administrative roles.

📍 Location: Philippines

🏢 Company: Outsource Access👥 251-500 Digital Marketing SEO Social Media Management Lead Generation Graphic Design

🗣️ Languages: English

⏳ Experience: Proven experience as an Executive Assistant or in other administrative roles.

🪄 Skills: Data AnalysisSalesforceContent creationMicrosoft Office SuiteCRM

Requirements:

Proven experience as an Executive Assistant or in other administrative roles.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace (Docs, Sheets, Calendar).
Strong experience with CRM systems (Salesforce, HubSpot, etc.) for effective data management.
Experience with content creation tools such as Canva and managing social media accounts.
Excellent written and verbal communication skills for liaising with senior leadership and teams.
Strong organizational skills with the ability to manage multiple priorities.
Ability to work independently and anticipate the needs of the leadership team.
High level of discretion, confidentiality, and professionalism.

Responsibilities:

Manage complex calendar and schedule appointments, meetings, and travel arrangements for executives.
Coordinate and prepare materials for meetings, including agendas, reports, and presentations.
Handle executive correspondence and communicate effectively with internal and external stakeholders.
Prepare high-level reports, including data analysis and summaries for leadership.
Assist with ad-hoc projects and tasks as needed across various functions.
Maintain and update CRM systems with client details, meeting notes, and action items.
Assist in managing marketing tasks, social media updates, and content creation using Canva.
Handle ad-hoc administrative tasks and manage internal communications.
Assist with basic accounting tasks such as processing invoices and tracking expenses.

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