Admin VA

1-3 years of experience in an administrative, virtual assistant, recruiting, OR bookkeeping role (Preferred but not Required) Proficiency in QuickBooks Proficiency in Microsoft Office 365/Google Workspace Familiarity with CRM platforms Familiarity with Slack Familiarity with ATS Familiarity with Zoom Excellent command of English, both written and verbal Strong organizational skills Independent problem solver Strong work ethic, attention to detail Ability to work independently Flexible to work across different time zones

Organize and maintain written and digital records Coordinate and manage calendars, schedules, and appointments Draft, proofread, and manage correspondence, reports, and presentations Conduct research and provide information Prepare and maintain meeting agendas, minutes, and follow-ups Assist in the coordination of meetings and conferences Perform ad-hoc administrative duties Provide administrative support to the sales team, including managing CRM Assist in implementing new sales programs Coordinate communication between internal teams and external stakeholders Provide administrative support to the recruiting team, including managing ATS Coordinate communication between candidates and recruiters Manage invoicing, accounts receivable collections, and general bookkeeping Post financial transactions to accounting software and conduct reconciliations Assist with budgeting and financial reviews Utilize Excel to organize data and generate reports Manage and organize digital files using Microsoft Office 365 or Google Workspace and ATS Support project management efforts