Purchasing Admin

Experience in purchasing, procurement, or administrative support, preferably in construction or electrical contracting, with a strong understanding of electrical materials and equipment. Proficiency with Microsoft 365 tools (Outlook, Excel, SharePoint, Teams) and comfort working in ERP/purchasing and accounting tools such as Sage. Strong written and verbal communication skills, high attention to detail, and excellent time management in a remote work environment. Ability to analyze quotes, compare pricing and terms, interpret basic cost and budget reports, and assess supplier performance trends. An associate’s degree in Supply Chain, Business, or a related field is a plus; procurement certifications (CPSM, CPP, or similar) are preferred but not required. Reliable highspeed internet, appropriate home workspace, and ability to work within agreed upon core business hours.

Create, submit, and update purchase orders in the ERP/purchasing system; track order status, resolve discrepancies, and ensure supporting documentation is complete and organized. Communicate with suppliers digitally (email, portals, phone) to request quotes, confirm pricing and availability, follow up on deliveries, and resolve basic issues related to orders and invoices. Maintain accurate vendor, item, and pricing records; update catalogs, preferred vendor lists, and vendor “hot sheets” to support buying power and consistency. Support inventory and job buyouts by entering and updating project specific POs, aligning pricing with awarded quotes, and maintaining cost data at the cost code level in Sage or similar systems. Run and format recurring reports and publish them in Ninety.io or other internal tools as assigned. Assist with digital fleet/asset tracking by updating system records for vehicles and tools. Ensure all purchasing activities follow internal procurement policies, approval workflows, documentation standards, and audit requirements. Monitor market and commodity pricing for key electrical materials, flag significant changes, and summarize potential savings or risks for the purchasing or project team.