Administrative Management Jobs

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Administrative Management

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🔥 Events Team Intern

Posted about 2 hours ago

📍 Seattle, WA, Portland, OR, Boston, MA

🧭 Internship

💸 22.0 USD per hour

🔍 Marketing

🏢 Company: C+C Careers

🔧 Requirements

Proficiency in Excel
Proficiency in Asana a plus
Confidence to engage and talk with community members while staying focused on campaign goals
Commitment to maintaining a high level of professionalism and open communication with the team
Ability to multi-task, problem solve, and think on your feet
Flexible schedule, and the availability to work some evening and weekend events throughout the Puget Sound Region
Ability to lift up to 40 lbs. and set up tents, community tables, and varied outreach equipment (event materials)
Bilingual and multilingual capabilities are highly desired (especially Mandarin Chinese and Spanish,) but not required!
Must be at least 18 years of age
A valid driver’s license
Access to a reliable vehicle; willingness to travel within an approximate distance of up to 60 miles from Seattle based on specific event locations
A smartphone

💡 Responsibilities

Attend virtual client meetings
Assist Project Managers in coordinating C+C’s Brand Ambassador program, including scheduling, training, and reporting
Plan and schedule virtual and in-person event trainings to enhance brand ambassador product knowledge
Support ordering and replenishing event materials
Track event materials inventory, organize storage units, and assist with packing and transporting event items
Assist with event staffing as needed, including evenings and weekends
Assist with additional projects as needed
Gathering and picking up materials
Running errands for project support

Project Coordination Administrative Management Communication Skills Collaboration Customer service Microsoft Office Attention to detail Organizational skills Time Management Written communication Multitasking Problem-solving skills MS Office Active listening Data entry Relationship management Computer skills

Posted about 2 hours ago

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🔥 Clinic Administrator

Posted 1 day ago

📍 United States

🧭 Full-Time

💸 26.0 - 30.0 USD per hour

🔍 Healthcare Administration

🏢 Company: MeBe👥 101-250 Therapeutics Consulting Health Care

🔧 Requirements

2+ years of operations or administrative experience
Experience with small team scheduling
Intermediate knowledge of Google Workspace and Microsoft Office

💡 Responsibilities

Oversee scheduling processes at the learning center
Manage schedules for clients and services
Maintain learning center operations for quality and efficiency

Administrative Management Analytical Skills Microsoft Excel Customer service Organizational skills Data entry

Posted 1 day ago

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🔥 Executive Assistant (EA) to the CEO

Posted 1 day ago

📍 Philippines, South Africa, Serbia, Nigeria, Argentina

🏢 Company: Town Web👥 1-10 Security Document Management Information Technology Web Design

🔧 Requirements

Attention to Detail
Meticulous approach to work
Ability to spot errors and inconsistencies
Thorough and accurate in all tasks
Exceptional organizational skills
Ability to prioritize tasks and manage time effectively
Skill in creating and maintaining efficient systems and processes
Ability to adjust quickly to changing priorities
Comfort with ambiguity and evolving situations
Willingness to take on diverse tasks as needed
Clear and concise articulation of ideas
Ability to communicate effectively with all levels of the organization
Active listening abilities
Ability to analyze situations and propose effective solutions
Critical thinking skills

💡 Responsibilities

Manage projects on behalf of the CEO
Handle CEO’s communication
Attend meetings to take notes
Remind CEO about tasks and assist with follow-ups
Manage and coordinate various projects on behalf of the CEO
Track project progress, deadlines, and deliverables
Prepare and distribute project status reports
Research and compile information for decision-making
Proactively communicate with the CEO about project status and any potential issues
Attend meetings to take detailed notes
Identify and document key points and action items from meetings
Assign tasks to appropriate team members or add them to project management tools
Create and maintain a comprehensive to-do list of action items
Follow up on tasks assigned to other people
Remind the CEO about important tasks and deadlines
Coordinate internal and external meetings and appointments
Manage the CEO's weekly calendar, including business meetings, personal appointments, and family commitments
Arrange travel plans, including flights, accommodations, and itineraries
Schedule and coordinate various appointments (e.g., business meetings, doctor visits)
Process and manage job applications
Upload and edit CEO's video content for recruitment purposes
Add captions to videos and upload them to YouTube
Create job advertisements and descriptions for various platforms
Research and initiate business certifications for different states
Investigate and compare vendors for various services (e.g., business insurance, cybersecurity insurance)
Complete and submit state-based reports and other regulatory filings
Assist with email workflows, including client payment follow-ups
Draft and edit correspondence on behalf of the CEO
Manage phone calls and messages, prioritizing as necessary
Handle sensitive and confidential information with discretion
Assist with personal tasks as requested by the CEO
Continuously improve processes and suggest efficiency enhancements

Project Management Project Coordination HR Management Administrative Management Communication Skills Analytical Skills Microsoft Excel Customer service Microsoft Office Attention to detail Organizational skills Time Management Adaptability MS Office Fluency in English Reporting Writing Active listening Recruitment Client relationship management Budgeting Cross-functional collaboration Data entry Editing Computer skills Strategic thinking Process improvement Research skills Financial analysis

Posted 1 day ago

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🔥 Team Coordinator

Posted 1 day ago

📍 United States, Canada, United Kingdom

🧭 Contract

💸 75000.0 - 90000.0 USD per year

🔍 Environmental Conservation

🏢 Company: Virgin

🔧 Requirements

Experience as an Executive Assistant or Team Coordinator
Collaboration with high-level leaders
Ability to work in a fast-paced environment
Strong communication and writing skills
Detail-oriented and organized

💡 Responsibilities

Manage diaries and coordinate meetings
Plan travel and handle event logistics
Manage expenses and invoices
Prepare documents for major events
Organize team meetings and away days

Project Management Cross-functional Team Leadership Administrative Management Communication Skills Organizational skills

Posted 1 day ago

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🔥 Client Access Specialist

Posted 1 day ago

📍 United States

💸 40000.0 - 50000.0 USD per year

🔍 Digital marketing

🏢 Company: RYNO Strategic Solutions

🔧 Requirements

2+ years of project coordination or asset gathering experience
Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams)
Experience with CRMs and project management tools (Salesforce, Wrike, Hive, ClickUp)
Familiarity with Google Analytics, Wordpress and Google Business Profile highly preferred
Strong organizational and time management skills with the ability to manage multiple tasks simultaneously
Exceptional communication and interpersonal skills, both written and verbal
Ability to explain technical processes to non-technical stakeholders in a simple and friendly manner

💡 Responsibilities

Proactively coordinate with clients to collect required access items for digital marketing projects
Serve as the primary point of contact for clients regarding deliverables, providing guidance and support to streamline the process
Schedule and host live meetings or screen shares with clients to walk them through access setup and delivery when necessary
Track and document the status of client deliverables, ensuring all required items are received on schedule
Collaborate with Project Managers to identify and resolve delays or barriers in securing client deliverables
Assist with timeline risk management by helping clients provide deliverables ahead of their due dates
Proactively communicate with Project Managers and Clients how their deliverables are impacting their timelines
Develop and maintain clear documentation for access requirements (e.g., checklists, guides, FAQs) to improve the client experience
Escalate issues or delays to Project Managers or leadership when needed to avoid project disruptions
Assist with administrative work on website projects such as creating meeting notes and documentation, writing emails, updating project management software tasking, and more

Project Management Salesforce Project Coordination Google Analytics Administrative Management Communication Skills Microsoft Office Organizational skills Time Management Written communication Verbal communication Client relationship management Digital Marketing CRM WordPress

Posted 1 day ago

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🔥 Project Officer (Learning and Development)

Posted 2 days ago

📍 Australia

🏢 Company: PARTALE

🔧 Requirements

Relevant qualifications AND/OR relevant work experience working in or education, learning and development (qualifications are non-essential)
Demonstrated experience working with Indigenous organisations, communities, and individuals in a culturally sensitive manner.
Knowledge of and adherence to Indigenous protocols, including respecting traditional leadership structures and ceremonies.
Demonstrated stakeholder management and relationship building skills, with proven experience in managing a complex array of stakeholders with sensitivity and diplomacy
Demonstrated experience in facilitating training and or workshops and event planning
High-level organisational and time management skills, including the ability to work in a fast-paced, agile organisation with competing priorities, pressures and strict deadlines
High level of accuracy and attention to detail with limited supervision
Ability to work effectively both autonomously and as a team to achieve outcomes
An ability to undertake some interstate travel as required

💡 Responsibilities

Supporting the development, coordination and promotion of learning and development activities (including facilitation of training workshops, conferences, seminars, webinars, delivering masterclasses)
Assisting the management of logistics, sponsorship, marketing and communication of L&D activities
Supporting the development and maintenance of policies, protocols, plans and templates relating to event planning and marketing activities
Regularly review, evaluate and report on L&D activities
Manage the L&D calendar, including monitoring pipeline requests and scheduling
Manage relationships and the positive experience of key internal and external stakeholders
Provide appropriate guidance, assistance and information as required to stakeholders in a timely, professional manner
Provide high-level support to AIGI’s partners, collaborators, consultants, speakers and participants in relation to L&D activities
Ad hoc tasks as directed by the Director of Learning and Resources or CEO that align with your role and responsibilities

Project Management HR Management Administrative Management Communication Skills Customer service Organizational skills Time Management Relationship building Training Stakeholder management

Posted 2 days ago

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🔥 Procurement - Invoice Accounting Specialist

Posted 2 days ago

📍 United States

🧭 Full-Time

🔍 Infrastructure Consulting

🔧 Requirements

BA/BS
2 years of relevant experience with Procurement, Administrative Activities, or invoice processing
Background in AP preferred
Prior Certified Payroll experience
Proficient in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat

💡 Responsibilities

Receive and process federal invoices and certified payroll
Review invoices for compliance with subcontract terms
Track and log all incoming and outstanding invoices
Correspond with Project Managers and Vendors to resolve issues
Manage file documentation for compliance duties
Participate in required training for Federal Business Services
Initiate process improvements

Administrative Management Microsoft Excel Attention to detail Organizational skills Compliance

Posted 2 days ago

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🔥 Senior Executive Assistant

Posted 4 days ago

📍 United States of America

💸 62400.0 - 77000.0 USD per year

🏢 Company: acscareers

🔧 Requirements

Bachelor's degree or a combination of education and work experience
5+ years progressive experience supporting an executive
Non-profit experience preferred
Excellent written and verbal communication, presentation, and interpersonal skills
Excellent computer skills; strong word processing, database management and spreadsheet skills
Knowledge of organizational structure and the transformation initiative
Ability to make administrative decisions and judgments on sensitive, confidential issues
Ability to respond to changing circumstances and priorities in a focused and timely manner
Ability to interpret, adapt and apply guidelines and procedures
Able to work successfully in a diverse team environment
Able to cultivate relationships in a diverse population of community leaders and volunteers
Demonstrated ability in handling multiple priorities, project management, and meeting coordination

💡 Responsibilities

Maintains office records
Provides travel management support
Provides T&E management
Ensures department eTime and STAR submissions are completed
Oversees mail management
Oversees email management
Coordinates internal and external related meetings
Manages long and short-term calendars
Prepares the SVP, Chief Diversity Officer for meetings and speaking engagements
Oversees special projects
Ensures the SVP, Chief Diversity Officer receives standard reports
Coordinates office supply management
Coordinate the receipt and distribution of letters, bulk packages, and correspondence
Provide Talent Strategy support
Provide general office operations support
Maintains office e-mail groupings and office information

Project Coordination Administrative Management Communication Skills Analytical Skills Microsoft Excel Attention to detail Organizational skills Time Management Multitasking Microsoft Office Suite Interpersonal skills Problem-solving skills Reporting Data entry CRM Budget management

Posted 4 days ago

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🔥 Executive Assistant

Posted 4 days ago

📍 UK

🔍 Software

🏢 Company: GoDaddy👥 5001-10000💰 $800,000,000 Post-IPO Equity about 3 years ago🫂 Last layoff over 1 year agoWeb Hosting Domain Registrar Web Development Online Portals

🔧 Requirements

5+ years of experience in an executive administrative role supporting executives in a fast-paced, global software company.
Ability to prioritize and maintain confidentiality.
Outstanding attention to detail with proficiency in MS Office (including Microsoft Teams and Co-Pilot) and web-based applications.
Highly tuned planning skills for meetings and team events.
Adaptability, multitasking skills, and problem-solving abilities.

💡 Responsibilities

Coordinate and manage sophisticated calendars, scheduling appointments, meetings, and travel.
Arrange domestic and international travel.
Prepare meeting materials and agendas, take meeting minutes, and follow up on action items.
Provide administrative support, including meeting coordination and expense report processing.

Administrative Management Communication Skills Collaboration Microsoft Excel Customer service Microsoft Office Attention to detail Organizational skills Time Management Written communication Multitasking Interpersonal skills Excellent communication skills Adaptability Problem-solving skills MS Office Account Management Teamwork Verbal communication Active listening Client relationship management Cross-functional collaboration Data entry Relationship management

Posted 4 days ago

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🔥 Administrative Assistant

Posted 4 days ago

📍 South Africa

🧭 Contract

🏢 Company: ProjectGrowth

🔧 Requirements

1+ years of experience in an administrative or similar role.
Previous experience with Microsoft Office or familiarity with data entry is highly advantageous.
Prior experience using web-based databases is a plus.
Excellent organizational and time management skills.
Strong attention to detail and accuracy in work.
Ability to work independently and focus on task execution.
Proficiency in verbal and written English communication.
Dependable and reliable in handling repetitive tasks with consistency.

💡 Responsibilities

Data Quality Control: Ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and maintaining data quality standards.
Invoicing Reconciliation: Reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.
Contract Generation: Draft, finalize, and organize contracts, agreements, and other legal documents with attention to detail.
Administrative Support: Provide comprehensive administrative support to the operations team, including scheduling meetings, managing correspondence, and preparing meeting materials.
Contractor Management: Oversee contractor onboarding, performance tracking, and offboarding while ensuring compliance with company policies.
Consultant Sourcing: Support the team in identifying and sourcing consultants for projects, evaluating qualifications, and managing engagement processes.

Administrative Management Communication Skills Microsoft Excel Microsoft Office Attention to detail Organizational skills Time Management Written communication Microsoft Office Suite Data entry Computer skills Data management English communication

Posted 4 days ago

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