Operations Assistant for Equitable Conservation

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Requirements:

• Bachelor’s degree and 1-year experience or equivalent combination.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working and communicating with a wide range of people.
• Proficiency in English.

Responsibilities:

• Processes expenses in available system, verifying the accuracy, coding and documentation aligned with best practices and ensuring TNC policies and procedures are met and are submitted in a timely manner.
• Track down relevant missing expense information from program staff and vendors (e.g. requesting lost receipts, identifying business and conservation purpose of purchases.
• Makes purchases, routes invoices for processing, contact with vendors, and assist with expenditure tracking.
• Supports team project management activities through coordination, logistics, payment tracking and/or by setting deadlines and timelines within assigned scope.
• Support virtual and in-person event planning logistics (e.g. team retreats, workshops, webinars). Including tasks like assisting in venue setup and management, guest registration and logistics for in person events. And for virtual events, setting up translation services, meeting invites, break out rooms, etc.
• Perform duties under general supervision and established guidelines with a focus on equitable approaches to operational work.
• Demonstrate sensitivity in handling confidential information.
• Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to teammates and/or supervisor.
• Does internal research to provide program staff appropriate guidance to answer operational questions.
• Make day-to-day decisions within the scope of work assignments and prioritize work independently.
• Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
• Serve as a team member for assigned projects.
• Might work overtime as needed.
• Work environment involves only infrequent exposure to disagreeable elements and physical exertion and/or strain.