Executive Virtual Assistant

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Requirements:

• Highly organized, detail-oriented, and process-driven.
• Excellent written and verbal communication skills in English (C1+ proficiency).
• Tech-savvy with the ability to learn and use new software efficiently.
• Strong problem-solving skills and a proactive mindset.
• Ability to handle sensitive and confidential information securely.
• Self-motivated with the ability to work independently in a remote setting.
• 3+ years of experience as an Executive Virtual Assistant, Administrative Assistant, Office Manager, or similar role.
• Experience managing calendars, scheduling appointments, and booking travel.
• Proficient in Microsoft Office and Google Workspace.
• Experience with project management tools (e.g., ClickUp, Asana, Trello).
• Experience with Slack and other virtual collaboration tools.
• Strong background in administrative support, including document preparation and data entry.
• No long gaps in employment history (gaps over a few months will be considered a red flag).

Responsibilities:

• Manage and coordinate executive calendars, appointments, and meetings.
• Organize and prioritize tasks to ensure deadlines are met.
• Handle email correspondence, draft responses, and manage inboxes efficiently.
• Prepare reports, presentations, and meeting materials.
• Conduct research and compile data as needed.
• Oversee document management and ensure organized record-keeping.
• Assist with travel arrangements, including flights, accommodations, and itineraries.
• Support project and task management using relevant tools.
• Provide general administrative assistance to the leadership team.
• Assist in event planning, logistics coordination, and follow-ups.