Senior Executive Assistant
New
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PavagoExecutive Administration
Colombia. Brazil. Mexico. Argentina. Costa Rica, U.S. Business HoursFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 5+ years
- Required Skills
- Project ManagementMicrosoft Office SuiteGoogle WorkspaceAsanaNotion
Requirements
- 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
- Proven experience supporting CEOs, Founders, Presidents, or C-Suite executives.
- Strong project management and organizational skills with the ability to manage competing priorities.
- Excellent written and verbal English communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience with project management tools such as Asana, Monday.com, Notion, or Trello.
- Experience using video conferencing tools like Zoom, Microsoft Teams, or Google Meet.
- Familiarity with AI productivity tools such as ChatGPT or Microsoft Copilot.
- Ability to work during U.S. business hours.
Responsibilities
- Manage complex executive calendars and resolve scheduling conflicts across multiple time zones.
- Prioritize executive email communications and draft, edit, and proofread reports and presentations.
- Coordinate domestic and international travel arrangements, including itineraries and expense reconciliation.
- Support strategic initiatives by tracking deadlines, deliverables, and action items for cross-functional teams.
- Organize executive and board meetings, including logistics, agendas, and note-taking.
- Maintain confidential documentation, budgets, and administrative systems to optimize executive office operations.
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