Executive Operations Assistant
New
H
HireHawkStartup Operations
Bogotá, Colombia. Buenos Aires, Argentina. Mexico City, Mexico. Lima, Peru. Quito, Ecuador. San Salvador, San Salvador Department, El Salvador, 9:00 am - 6:00 pm ESTFull-TimeSenior
Salary1,700 - 2,100 USD per month
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Job Details
- Languages
- English
- Experience
- 5+ years
- Required Skills
- Google WorkspaceSlackQuickBooks
Requirements
- 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
- Experience supporting a founder, CEO, or senior executive in a startup environment
- Strong executive calendar management and complex scheduling experience
- Excellent written and verbal English communication skills
- High attention to detail and ability to manage multiple priorities
- Experience handling confidential executive and financial information with discretion
Responsibilities
- Own the Founder & CEO’s calendar with careful prioritization and follow-up blocks
- Monitor and organize executive inboxes multiple times daily
- Coordinate internal and external meetings across stakeholders
- Manage domestic business travel logistics
- Vet incoming speaking opportunities
- Support people operations including onboarding and contractor administration
- Review candidate resumes and keep recruiting workflows organized
- Complete monthly budget reconciliations and review QuickBooks transactions
- Assist with invoice and Bill.com approval workflows
- Complete weekly inventory forecasting and update company-wide reporting
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