Executive Virtual Assistant
M
My Hero VAConsulting, Coaching, Tech
Remote — open to talent globally, 8am to 4pm US Eastern TimeFull-TimeMiddle
Salary$1.50k - $2.50k / month
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Job Details
- Languages
- English (C1/C2)
- Experience
- 5+ years
Requirements
- 5+ years of experience as an Executive Assistant supporting founders, executives, or consultants
- Mastery of Gmail, Google Calendar, and ClickUp
- Calendar and scheduling mastery (Google Calendar, time blocking, rescheduling, calendarbridge.com)
- Strong English (C1/C2) for executive level emails and client communication
- Extreme ownership and follow through, with calmness and precision under pressure
- Proactive, organized, anticipatory mindset
- Comfortable being EXTREMELY ORGANIZED in fast paced, dynamic environments
- Ability to support across early mornings, evenings, and occasional weekends
Responsibilities
- Manage inbox triage: drafting, follow ups, decision flags, and escalating what matters
- Own calendar and scheduling: protect focus blocks, reschedule as needed, coordinate across time zones and multiple companies
- Prep and follow through on meetings: create agendas, take detailed notes, track follow ups
- Be available for short daily check-ins and longer weekly planning calls
- Use AI tools for summarizing and drafting communication where appropriate
- Use ClickUp to manage daily to dos, meeting actions, and project priorities
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