Conveyancing Paralegal / Conveyancing Assistant (AU Property Law)
New
D
D2BProperty Law
Workable locations: Philippines, 9:00 AM to 6:00 PM AESTFull-Time
SalaryAt least 80,000 PHP per month
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Job Details
- Required Skills
- Organizational skillsEnglish communication
Requirements
- Previous experience in residential conveyancing or property law support within the Australian market
- Strong working knowledge of Smokeball and PEXA — hands-on experience in both platforms is strongly preferred
- Excellent file management and organisational skills with a high level of attention to detail
- Strong written and verbal English communication skills — confident dealing with clients, agents, brokers, and solicitors professionally and efficiently
- Ability to manage competing deadlines across a high-volume matter load without compromising accuracy
- Comfortable working within a structured supervisory environment with clear reporting lines and accountability expectations
- Able to identify issues early and escalate appropriately without waiting to be prompted
- Resilient, direct, and self-sufficient — comfortable in a fast-paced, no-fuss working environment that values accountability and proactive problem-solving
- Experience supporting a high-volume conveyancing or property law practice in Australia
- Familiarity with Australian title, planning, and search documentation across different states
- Experience working with outsourced or remote legal teams in a collaborative capacity
- Exposure to regular file review structures and working within a clear supervisory framework
- Demonstrated track record of matters progressing efficiently with minimal follow-up required from supervising solicitors
Responsibilities
- Open and maintain matters in Smokeball and PEXA
- Enter and manage client, agent, lender/broker, and solicitor details accurately
- Conduct conflict checks and VOI processes
- Issue welcome correspondence and costs disclosure documentation
- Maintain accurate matter records and key dates throughout the file lifecycle
- Save and organise all correspondence and documents within the file system
- Upload and review contracts and supporting searches
- Assist with reviewing titles, easements, covenants, and planning documentation
- Prepare contract review notes and client summary correspondence
- Coordinate amendments, negotiations, and special conditions
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