Program Administrative Coordinator

Bachelor's degree in Project Management, Business Administration, Business Management, Organizational Management, or a related field is preferred 3+ years of experience in an administrative support or project coordination role Strong attention to detail with the ability to follow complex processes accurately and consistently Excellent organizational, time management, and communication skills Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint Demonstrated ability to balance independent work with collaboration and feedback Ability to manage multiple priorities in a fast-paced environment Resourceful and proactive, with a willingness to take initiative Interest in developing project management skills and pursuing future growth opportunities within the PMO Intuitive in identifying process gaps and recommending actionable improvements Familiarity with automation tools (e.g., Power Automate, Power BI, or similar) is a plus

Provide comprehensive administrative and analytical support to the PMO, Project Manager (PM), and Deputy Project Manager (DPM) Organize, schedule, and coordinate meetings, including maintaining contact lists, managing invites, and resolving email distribution discrepancies Take detailed meeting notes, summarize key takeaways, and produce concise summaries (two pages or fewer) while preserving essential information Create, maintain and update PMO databases, trackers, and SharePoint sites; respond to validation taskers and ensure data accuracy Assist in preparing and formatting reports, presentations, and documentation in Microsoft Word, Excel, PowerPoint, and SharePoint Identify and document potential process improvements or efficiencies for future review and implementation Support financial, staffing, and performance tracking activities by collecting and organizing relevant data as directed Conduct independent research to resolve questions or issues, while exercising sound judgment on when to seek clarification Ensure compliance with established PMO procedures and maintain high-quality standards across all deliverables