Strategic Executive Assistant & Operations Coordinator
Company:Hadley Designs
Location:Colombia, Peru, Mexico, El Salvador, Brazil, Philippines, CST
Languages:English
Seniority level:Senior, 3+ years
Experience:3+ years
Skills:
Project ManagementProject CoordinationOperations ManagementAdministrative ManagementBusiness OperationsStrategic ManagementMicrosoft Excel
Requirements:
Senior-level operator with full-time availability and near real-time responsiveness. Master of executive calendar and inbox management. Experienced in hiring coordination and team operations. Assertive yet service-minded with stellar judgment. Polished and professional with clear, concise communication skills. Tech-savvy, fluent in Google Suite, Excel, and modern AI tools. Obsessively detail-oriented with a proactive, results-driven mindset. Trustworthy with sensitive info and poised under pressure. Lifelong learner with a growth-focused, can-do attitude. Native English speaker with strong U.S. cultural understanding. 3+ years in an EA, Chief of Staff, Ops Coordinator, or high-level support role. Strong proficiency with Google Suite, ClickUp, and modern AI tools. Available full-time with near real-time responsiveness (8 AM–6 PM CST core hours). Proven experience managing calendars, inboxes, projects, and people.
Responsibilities:
Manage executive calendars, schedules, and daily priorities. Track and update key processes and SOPs. Anticipate needs and solve problems proactively. Coordinate calendars, meetings, and communication. Handle sensitive information with professionalism. Support company-wide projects. Prepare and edit documents, presentations, and reports. Maintain ClickUp dashboards and company scorecards. Assist in hiring, onboarding, and training. Organize travel, events, and logistics. Identify and streamline administrative and operational inefficiencies.
