Virtual Assistant - Executive & Operations Assistant

Excellent English communication skills (spoken & written) Extremely organized, with the ability to manage multiple priorities Positive, welcoming, and energetic personality Experience managing social media platforms and creating/editing content Basic bookkeeping and payroll knowledge (training provided) Proficiency in Google Workspace (Gmail, Calendar, Sheets/Docs) Proficiency in basic Microsoft Word & Excel Quick learner who takes initiative and works independently Experience in the fitness industry (nice to have) Event planning experience (nice to have) Vendor sourcing and negotiation skills (nice to have) Marketing and advertising knowledge (nice to have)

Act as the owner’s right hand — staying on top of tasks, priorities, and deadlines daily Organize and update the owner’s calendar with meetings, appointments, and reminders Check and summarize emails each morning; respond to routine inquiries and flag urgent matters Monitor staff group chats for updates/issues and report daily Make and receive calls/emails on behalf of the owner with a professional, friendly tone Follow up on outstanding invoices, urgent tasks, and pending commitments Plan and maintain a consistent posting schedule for company platforms (Instagram, Facebook, etc.) Create, edit, and post engaging content that aligns with brand voice and energy Collaborate with management to plan ads, campaigns, events, and promotions Support execution of special projects, such as the 1-year anniversary celebration Assist with finding sponsorships, partnerships, and community event opportunities Track and record daily expenses and revenue trends Assist with payroll preparation (tracking hours, entering data, preparing for accountant) Keep accurate financial records and allocate funds for upcoming bills Source quality used equipment when needed Identify and implement more efficient systems for daily operations Maintain well-organized digital and physical records Help develop repeatable workflows to improve team efficiency