Executive Assistant
R
Rankona Mazon ABAmazon Agency
South AfricaPart-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- Proven experience
- Required Skills
- Artificial IntelligenceProject CoordinationHR ManagementAdministrative ManagementFinancial ManagementDocumentationMicrosoft Office SuiteMS OfficeCommunication SkillsAccountingAttention to detailOrganizational skillsMultitaskingTeam managementBookkeepingPowerPointExcellent communication skillsProblem-solving skillsReportingBudgetingData entry
Requirements
- Proven experience as an executive assistant or in other administrative roles.
- Excellent written and verbal communication skills in English.
- Strong organizational and multitasking abilities to manage various tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams.
- Experience in bookkeeping preparing (receipts, invoices, income/expenses).
- An understanding of company financials to be able to prepare financial reports to the board.
- Experience in using Canva (or similar design programs and a will to learn Canva).
- Experience in using AI (or a will to quickly learn how to use it), such as ChatGPT, Claude, Gemini, Jasper etc.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Experience with e-commerce platforms, especially Amazon, is a plus, but not necessary.
Responsibilities
- Manage the CEO's schedule and appointments efficiently.
- Prepare and manage correspondence, reports, and documents for the executive team.
- Find, sort and prepare income and expenses to the accounting firm.
- Prepare financial and KPI reports for the board.
- Coordinate meetings and events, ensuring all logistics are handled smoothly.
- Serve as a liaison between executives and internal/external stakeholders.
- Schedule, prepare and conduct performance meetings with the employees, followed by reporting.
- Help building a talent database for future hires and keep them warm.
- Find, interview and vet future hires before introducing them to the right teams for the final part of the hiring process.
- Making sure the different teams are following their processes and get their tasks done in time.
- Making sure the teams are using ClickUp to measure their hourly input on each client and to create reports that show our profitability per client.
- Conduct research and compile data for strategic decision-making.
- Assist in the preparation of presentations and important documentation.
- Maintain a filing system and database for efficient information retrieval.
- Get AI summaries from some of the CEO's meetings and compile actionable to-dos including delegating to responsible teams and make sure things get done within set timeline.
- Helping the CEO making the agency more effecient with AI and automations.
- Conducting some of the CEO's meetings to screen potential cooperation partners, future hires or other opportunities.
- Helping planning, creating and scheduling some of the agency's and CEOs SoMe.
- Setting upp, planning, creating and scheduling the agency's email newsletter.
- Making sure our employees understands and lives our core values - every day.
- Helping build company culture and create teambuilding and relation building activities.
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