Executive Assistant

Proven experience as an executive assistant or in other administrative roles. Excellent written and verbal communication skills in English. Strong organizational and multitasking abilities to manage various tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams. Experience in bookkeeping preparing (receipts, invoices, income/expenses). An understanding of company financials to be able to prepare financial reports to the board. Experience in using Canva (or similar design programs and a will to learn Canva). Experience in using AI (or a will to quickly learn how to use it), such as ChatGPT, Claude, Gemini, Jasper etc. Ability to work independently as well as part of a team in a fast-paced environment. Strong attention to detail and problem-solving skills. Experience with e-commerce platforms, especially Amazon, is a plus, but not necessary.

Manage the CEO's schedule and appointments efficiently. Prepare and manage correspondence, reports, and documents for the executive team. Find, sort and prepare income and expenses to the accounting firm. Prepare financial and KPI reports for the board. Coordinate meetings and events, ensuring all logistics are handled smoothly. Serve as a liaison between executives and internal/external stakeholders. Schedule, prepare and conduct performance meetings with the employees, followed by reporting. Help building a talent database for future hires and keep them warm. Find, interview and vet future hires before introducing them to the right teams for the final part of the hiring process. Making sure the different teams are following their processes and get their tasks done in time. Making sure the teams are using ClickUp to measure their hourly input on each client and to create reports that show our profitability per client. Conduct research and compile data for strategic decision-making. Assist in the preparation of presentations and important documentation. Maintain a filing system and database for efficient information retrieval. Get AI summaries from some of the CEO's meetings and compile actionable to-dos including delegating to responsible teams and make sure things get done within set timeline. Helping the CEO making the agency more effecient with AI and automations. Conducting some of the CEO's meetings to screen potential cooperation partners, future hires or other opportunities. Helping planning, creating and scheduling some of the agency's and CEOs SoMe. Setting upp, planning, creating and scheduling the agency's email newsletter. Making sure our employees understands and lives our core values - every day. Helping build company culture and create teambuilding and relation building activities.