Executive Assistant

5+ years of experience as an Executive Assistant or similar senior-level administrative role. Proven experience managing financial tasks (invoicing, expense tracking, reimbursements). Native English speaker with excellent written and verbal communication skills. Comfortable working Eastern Standard Time (EST) hours. Highly organized, proactive, and detail-oriented with strong problem-solving skills. Proficiency in Google Workspace, Microsoft Office, Zoom, and project management tools. Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management. Discretion and professionalism when handling confidential information.

Manage calendars and coordinate meetings across time zones. Monitor and respond to emails on behalf of executives. Handle invoicing, track expenses, and process reimbursements. Organize domestic and international travel arrangements. Draft, format, and proofread reports, presentations, and correspondence. Assist in organizing internal systems and maintaining databases. Help manage timelines and deliverables for internal initiatives.