Office and Operations Coordinator
New
S
ScaleSourceOperations Support
Central Visayas, Philippines. Nairobi, Nairobi County, Kenya. Pretoria, Gauteng, South Africa. Santo Domingo, Distrito Nacional, Dominican Republic. Mexico City, Mexico City, Mexico. Bogotá, Bogota, Colombia, Monday–Friday, 9:00 AM–6:00 PM in PST, CST, or ESTFull-TimeMiddle
Salary1,250 - 1,500 USD per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementMicrosoft ExcelGoogle WorkspaceAsanaNotion
Requirements
- 3+ years of experience as an Operations Assistant, Administrative Coordinator, Office Coordinator, Executive Assistant, or similar.
- Demonstrated experience supporting founders, executives, or multiple stakeholders.
- Proven ownership of calendar management, scheduling, reporting, and SOP creation.
- Strong proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).
- Proficiency with project management platforms like ClickUp, Asana, Monday.com, Trello, or Notion.
- Strong written and verbal English communication skills.
- Exceptional organizational skills and attention to detail.
- Experience preparing reports and dashboards using Google Sheets or Microsoft Excel.
- Must pass a written SOP/documentation exercise at 85%+.
- Professional home office setup and reliable internet.
- Availability Monday–Friday, 9:00 AM–6:00 PM in PST, CST, or EST.
Responsibilities
- Manage calendars, coordinate meetings across stakeholders, and ensure proactive scheduling.
- Build and maintain SOP libraries, reporting cadences, and performance trackers.
- Capture and track action items from meetings through to closure.
- Organize project boards, Slack channels, and digital systems for easy access.
- Reduce administrative burden on leadership by handling routine decisions within guardrails.
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