- Manage high-volume scheduling and coordination for seasonal holiday programs.
- Collect and update staff availability and match it against program needs.
- Coordinate staffing across multiple locations and support last-minute changes, cancellations, and new program requirements.
- Manage shared inbox communications and send scheduling follow-ups and confirmations.
- Maintain internal databases, talent pools, and records in internal systems and Google Drive.
- Review and organise compliance documents, including working-with-children documentation.
- Review incoming invoices, follow up on missing invoices, and assist with contractor payment and superannuation-related checks.
- Post staffing updates in Facebook groups and community channels, and maintain engagement with local talent pools.
Microsoft Excel