Executive Assistant
New
M
MultiplyMiiRetail Jewelry
Philippines (Remote), Monday to Friday, 8:00 AM to 4:00 PM MSTFull-TimeMiddle
Salary1,800 - 2,000 USD per month
Apply NowOpens the employer's application page
Job Details
- Experience
- 3-5 yrs
- Required Skills
- Project ManagementAsana
Requirements
- 3-5 years of experience supporting executives with calendars, inboxes, and coordination
- Ability to manage high-volume inboxes, prioritize urgent messages, and follow up proactively
- Experience in creating clear notes, SOPs, and meeting summaries for team alignment
- Strong written and verbal communication with clarity, professionalism, and responsiveness
- Able to anticipate needs, identify gaps, and take action without constant direction
- Experience with Asana, ClickUp, or similar task management tools
- Proactive problem-solving skills
- Ability to track action items and ensure completion across multiple stakeholders
- Experience handling personal scheduling, travel, or family-related coordination tasks
Responsibilities
- Manage executive inboxes and calendars, including scheduling, prioritization, and protecting focus time
- Coordinate meetings end-to-end, ensuring seamless communication, conflict resolution, and follow-ups
- Own task tracking in Asana by assigning, monitoring progress, and enforcing accountability on deadlines
- Prepare agendas, materials, and capture notes with clear action items and timely follow-ups
- Coordinate travel arrangements, including flights, accommodations, and detailed itineraries
- Manage personal calendars, appointments, and family logistics such as school and activity schedules
- Assist in planning and coordinating company events, offsites, and key initiatives
- Track expenses, collect receipts, and assist in maintaining accurate financial records
- Organize systems and recommend process improvements for better efficiency
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