Executive Assistant for Coaches / EOS / Consultants
New
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ScaleSourceExecutive Support
Bogotá, Bogota, Colombia. Pretoria, Gauteng, South Africa. Central Visayas, Philippines. Mexico City, Mexico City, Mexico. Santo Domingo, Distrito Nacional, Dominican Republic, PST, CST, or ESTFull-TimeMiddle
Salary1,250 - 1,500 USD per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- HubSpotGoogle WorkspaceSlackAsana
Requirements
- 3+ years of experience supporting a founder, coach, consultant, or agency owner.
- Demonstrable experience managing inbox triage for 20+ meetings per week.
- Proficiency in at least 3 of: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, Kajabi (12+ months).
- Experience with at least 2 launches/webinars per month or 30+ client follow-up tasks per week.
- 12+ month tenure with a single client/founder OR 2+ founder references.
- Fluent written and spoken English at a professional level.
- Ability to pass a voice-matching writing exercise at 85%+.
- Professional home office setup and reliable internet connection.
- Must be available Monday–Friday, 9:00 AM–6:00 PM (PST, CST, or EST).
- Willingness to complete a required training assessment.
Responsibilities
- Manage inbox, calendar, meeting prep, follow-up, and CRM updates.
- Draft and send replies in the founder's voice.
- Support webinar, launch, and client onboarding admin end to end.
- Track action items and coordinate contractors to ensure deliverables land on time.
- Maintain client records and documentation to ensure clear status visibility.
- Anticipate founder needs and exercise independent judgment.
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